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Find a TenderAwardedContract details notice
Published 11 Nov 2025, 13:13 GMT

Official UK procurement notice

A1225 - The Supply of a Hosted Integrated E-Portfolio System Divided Into 3 Lots.

Official notice

Authority: Greater Manchester Combined Authority (Local council)

3 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Education & Training (80) Delivery: North West (UKD3)
Published estimate£450,000total for 3 lots · £450,000 inc. VAT
Submissions closed 22 Dec 2025awarded 24 Jul 2026
Awarded to City & Guilds, Onefile Ltd3 awards
Contract term 3 yrsends 7 Sept 2029 · up to 7 Sept 2031 with extensions · starts 7 Sept 2026

What is being bought3 lots · detail below

Published requirement description

Lot 1 - AVA Team Portfolio's

Lot 2 - Apprenticeships Portfolio's

Lot 3 - Student Officer & PIP 2 Portfolio's

  • The authority expects to re-tender this requirement around 1 Nov 2030, 23:59 GMT.

CPV: E-learning services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£450,000 together) · same evaluation weights on every lot
Lot #1AVA TeamAwardedRenewal 3 yrsSMEPublished value£150,000

The source published no individual description for this lot.

Contract period: 7 Sept 2026 – 7 Sept 2029 (3 yrs) · up to 7 Sept 2031 with extensionsValue: £150,000 exc. VAT · £150,000 inc. VAT
Delivery: North WestEligibility: SME eligible
Extensions: There is the option to roll out E-Prtfolio sotfware to other business areas · The option to extend up to further 2 years on an annual basis.
80420000 E-learning services
Lot #2ApprenticeshipsAwardedRenewal 3 yrsSMEPublished value£150,000

The source published no individual description for this lot.

Contract period: 7 Sept 2026 – 7 Sept 2029 (3 yrs) · up to 7 Sept 2031 with extensionsValue: £150,000 exc. VAT · £150,000 inc. VAT
Delivery: North WestEligibility: SME eligible
Extensions: There is the option to roll out E-Prtfolio sotfware to other business areas · The option to extend up to further 2 years on an annual basis.
80420000 E-learning services
Lot #3Student Officer & PIP 2 Portfolio'sAwardedRenewal 3 yrsSMEPublished value£150,000

The source published no individual description for this lot.

Contract period: 7 Sept 2026 – 7 Sept 2029 (3 yrs) · up to 7 Sept 2031 with extensionsValue: £150,000 exc. VAT · £150,000 inc. VAT
Delivery: North WestEligibility: SME eligible
Extensions: There is the option to roll out E-Prtfolio sotfware to other business areas · The option to extend up to further 2 years on an annual basis.
80420000 E-learning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Costs: 40%
Published award criteria (2)
  • Quality
  • Costs
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Nov 2030
First published
11 Nov 2025, 13:13 GMT
Last source update
10 Sept 2026, 15:40 BST
Award evaluation window
Submission end – 1 Apr 2026
Authority reference
A1225
FTS notice number
2025/S 000-072783
Latest notice
Contract details notice (UK7)
Classification (CPV)
E-learning services
Delivery area
North West (UKD3)
Official registry OCID
ocds-h6vhtk-05dea4 Find a Tender
Contract terms summary

Link to tender site amended

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
22 Dec 2025, 12:00 GMT
Clarification deadline
15 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

sell2.in-tend.co.uk/blpd/publictenders ↗

Timeline

11 Nov 2025 → 10 Sept 2026 · 7 dates
  1. Tender notice published351 days ago
    11 Nov 2025, 13:13 GMT
  2. Clarification questions by317 days ago
    15 Dec 2025, 12:00 GMT
  3. Submission deadline310 days ago
    22 Dec 2025, 12:00 GMT
  4. Award decision expected by209 days ago
    1 Apr 2026, 23:59 BST
  5. Assessment summaries sent96 days ago
    24 Jul 2026, 00:00 BST
  6. Contract starts51 days ago
    7 Sept 2026, 00:00 BST
  7. Latest notice published48 days ago
    10 Sept 2026, 15:40 BST

Notice history

9 events · 6 releases on Find a Tender · since 11 Nov 2025
  1. Tender notice published
    11 Nov 2025, 13:13 GMT
    UK4
  2. Tender notice published
    12 Nov 2025, 11:15 GMT
    UK4
  3. Tender notice published
    12 Nov 2025, 11:20 GMT
    UK4
  4. Tender notice published
    20 Nov 2025, 09:05 GMT
    UK4
  5. Deadline moved to 22 Dec 2025, 12:00 GMT
    20 Nov 2025, 09:05 GMT
    +10 days · was 12 Dec 2025, 12:00 GMT
  6. Contract award notice published
    24 Jul 2026, 17:10 BST
    UK6
  7. Status changed to complete
    24 Jul 2026, 17:10 BST
  8. Contract signature expected
    7 Aug 2026, 23:59 BST
    scheduled
  9. Contract details notice published
    10 Sept 2026, 15:40 BST
    UK7
Published amendments (3)

Tender link amended

Link to tender site amended

Revised submission date

Routine re-releases (6)
  • 2025-11: 3 releases · 11 Nov 2025, 12 Nov 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £224,0003 awards exc. VAT
Bids received 139 from SMEs
Contracts signed 3latest 1 Aug 2026
Awarded toValueDateStatus
Lot 2 · Apprenticeships1 award
Onefile Ltd7 Aug 2026 – 7 Aug 2029 · up to 7 Aug 2031Extensions: Fixed for 3 years with the option to extend up to a further 2 years, on an annual basis · Options: There is an option to purchase further seats to meet the demands of the force during the whole life time of the contract, including extension periods£88,00024 Jul 2026Awarded
Lot 3 · Student Officer & PIP 2 Portfolio's1 award
Onefile Ltd7 Aug 2026 – 7 Aug 2029 · up to 7 Aug 2031Extensions: Fixed for 3 years with the option to extend up to a further 2 years, on an annual basis · Options: There is an option to purchase further seats to meet the demands of the force during the whole life time of the contract, including extension periods£102,00024 Jul 2026Awarded
Across several lots1 award
City & Guilds7 Aug 2026 – 7 Aug 2029 · up to 7 Aug 2031Extensions: Fixed for 3 years with the option to extend up to a further 2 years, on an annual basis · Options: There is the option to purchase the required seats to fullfil the needs of the force, during the whole contract duration, including extension periods.£34,00024 Jul 2026Awarded

Contracts

  • Contract 1 · City & Guilds

    Signed
    1 Aug 2026
    Value
    £34,000
    Period
    7 Aug 2026 – 7 Aug 2029 · up to 7 Aug 2031 with extensions
    Status
    active
    Extensions
    Option to extend: With the option to extend up to a further 2 years on annual basis
    Options
    There is the option to purchase additional learning seats during the lifetime of the contract
    3 agreed KPIs: Living Wage · Uptime · Social Value
    • Living Wage
    • Uptime
    • Social Value

  • Contract 2 · Onefile Ltd

    Signed
    1 Aug 2026
    Value
    £88,000
    Period
    7 Aug 2026 – 7 Aug 2029 · up to 7 Aug 2031 with extensions
    Status
    active
    Extensions
    Option to extend: With the option to extend up to a further 2 years on annual basis
    Options
    There is the option to purchase additional learning seats during the lifetime of the contract
    3 agreed KPIs: Living Wage · Uptime · Social Value
    • Living Wage
    • Uptime
    • Social Value

  • Contract 3 · Onefile Ltd

    Signed
    1 Aug 2026
    Value
    £102,000
    Period
    7 Aug 2026 – 7 Aug 2029 · up to 7 Aug 2031 with extensions
    Status
    active
    Extensions
    Option to extend: With the option to extend up to a further 2 years on annual basis
    Options
    There is the option to purchase additional learning seats during the lifetime of the contract
    3 agreed KPIs: Living Wage · Uptime · Social Value
    • Living Wage
    • Uptime
    • Social Value

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · AVA Team5final-stage tenders · 6 at stage one30—
2 · Apprenticeships3final-stage tenders · 5 at stage one30—
3 · Student Officer & PIP 2 Portfolio's5final-stage tenders · 6 at stage one30—

Contracting authority & participating public bodies

Greater Manchester Combined Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PXBN-3793-LCTQ 56 Oxford Street, Manchester, North West, M1 6EUContact name, email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • CITY & GUILDS LIMITEDAwarded supplierGB-COH: 16513878GB-PPON: PVDV-6538-VPVP Giltspur House 5-6 Giltspur Street, London, London, EC1A 9DEContact email
  • ONEFILE LTDAwarded supplierGB-COH: 04404879GB-PPON: PNYB-5228-PBVH 6th Floor, Corner Block, Manchester, North West, M3 3HNContact email

Official documents & specifications (16)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

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