Find a TenderAwarded

Published 23 Aug 2023, 10:10 BST

Official UK procurement notice

ACCESS Communications & Engagement Service

Official notice

Authority: Hampshire County Council (Local council)

ServicesOpen procedure

Sectors: Business Services & Consultancy (79) Delivery: East of England (UKH3)

Published estimate£500,000exc. VAT10.4% above published estimate

Submissions closed 29 Sept 2023awarded 1 Jan 2024

Awarded to Tavistock Communications Ltd

What is being bought

Published requirement description

Hampshire County Council has undertaken this procurement on behalf of the ACCESS Pool of LGPS Pension Funds.

The Pool is seeking to appoint a Communications and Engagement Partner to provide support, advice and management of the Pool's communications needs. This includes, for example, engagement with the press, government and other external parties, support and advice to the Pool's spokespeople and advice and support on the Pool's online channels.

CPV: Public relations services

The lotProcurement structure

single lot · value published

Lot #1This procurement uses the Open Procedure and will result in a single contract with a…AwardedPublished value£500,000

This procurement uses the Open Procedure and will result in a single contract with a single supplier. The contract will be for 4+2 years, with any extensions at the sole discretion of ACCESS.

Tenderers must complete both the ITT Stage 1 and ITT Stage 2 Questionnaires included in the Tender Documentation and make their submissions via Hampshire County Council's e-tendering portal linked above in this Notice.

Tenderers should note that price will not carry a separate weighting in the evaluation of this tender as the Price Quality Ratio method will be used. An explanation of this can be found in the ITT.

Delivery: East of England · The ACCESS Pool's Support Unit is hosted by Essex County Council and this will be the primary location for the provision of the service. However, from time to time the service may be required to be provided within the locale of any of ACCESS's constituent Funds. A list of these can be found at https://www.accesspool.org/about-access/

Extensions: The initial 4 year term may be extended, at ACCESS's sole discretion, for a period or periods not exceeding 2 years.Variant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80

Published sub-criteria (5)

Press Relationships: 25
Support to ACCESS: 20
Engagement with Government: 15
Online Presence: 10
External Engagement: 10

Published award criteria (6)

Press Relationships: 25%
Support to ACCESS: 20%
Engagement with Government: 15%
Online Presence: 10%
External Engagement: 10%
Price: No separate weighting

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 23 Aug 2023, 10:10 BST
Last source update: 22 Jan 2024, 16:20 GMT
Award evaluation window: 29 Sept 2023 – …
Authority reference: EX22438
FTS notice number: 2024/S 000-002134
Classification (CPV): Public relations services
Delivery area: East of England (UKH3)
Official registry OCID: ocds-h6vhtk-03f62b Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic payment

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 29 Sept 2023, 14:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 120 days from the deadline
Bids opened: 29 Sept 2023, 14:01 BST

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/hampshire/aspx/Home ↗

Timeline

29 Sept 2023 → 22 Jan 2024 · 3 dates

Submission deadline
29 Sept 2023, 14:00 BST
Bids opened
29 Sept 2023, 14:01 BST
Notice published
22 Jan 2024, 16:20 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
22 Jan 2024, 16:20 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £552,0001 contract exc. VAT

Bids received 3

Contracts signed 1latest 1 Jan 2024

Awarded to	Value	Date	Status
Tavistock Communications Ltd	£552,000 †	—	Awarded

Contracts

Contract 002134-2024-1 · Tavistock Communications Ltd
Signed
1 Jan 2024
Value
£552,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3bids · 3 electronic	—	—	—

Contracting authority & participating public bodies

HAMPSHIRE COUNTY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Castle, WINCHESTER, South East, SO238ZBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England & WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Tavistock Communications LtdAwarded supplierGB-COH: 02623799 18 St Swithin's Lane, London, London, EC4N 8AD

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria