ACL Data Management System

Official notice

Authority: Essex County Council (Local council)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: East of England (UKH3)

Awarded value£152,150published contract · exc. VAT

Awarded 26 Sept 2024no call for competition

Awarded to West March Systems Ltd

What is being bought

Published requirement description

For the procurement of a MI System (adult education software) that supports ACL to manage the ESFA contract.

ACL are the third largest provider in the country. They manage an £8 million government contract from the Education and Skills Funding Agency (ESFA) covering a wide range of curriculum provision including accredited learning, non-accredited learning, Apprenticeship, Skills Bootcamps, bespoke projects and employer led provision.

CPV: Database services

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: East of England

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 27 Sept 2024, 12:42 BST
Last source update: 27 Sept 2024, 12:42 BST
Authority reference: CO206/TPC62
FTS notice number: 2024/S 000-030973
Classification (CPV): Database services
Delivery area: East of England (UKH3)
Official registry OCID: ocds-h6vhtk-04a393 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: A Waiver was approved to depart from Internal Rule 20 - General Principles Across Medium Risk Procurements: Where a contract total value exceeds £100,000 yet falls below the relevant European Thresholds a simplified tender process is required. This contract is for £152,150.40 which is below the PCR2015 threshold.
There are no provisions within the existing contract to extend the agreement. This necessitates a direct award to ensure continuity of service without disruption - Terms is a business critical piece of software so we need to retain the system for the next 3 years as we expect the whole process including moving to a new solution to take 3 years.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £152,1501 contract exc. VAT

Bids received 1

Contracts signed 1latest 26 Sept 2024

Awarded to	Value	Date	Status
West March Systems LtdSME	£152,150 †	—	Awarded

Contracts

ACL Data Management System · West March Systems LtdSME
Signed
26 Sept 2024
Value
£152,150
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids	—	—	—

Contracting authority & participating public bodies

Essex County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services COUNTY HALL, CHELMSFORD, East of England, CM11QHContact name, email

Bidders & participating suppliers

1 commercial party on the notice

West March Systems LimitedAwarded supplierGB-COH: 06245182 4 Mason Court Gillan Way, Penrith 40 Business Park, Penrith, Cumbria, United Kingdom, Penrith, North West, CA11 9GR

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.