Official UK procurement notice
Ad-Hoc Specialist Vehicle Repair, Maintenance & Inspections (including MOTs)
Authority: East Ayrshire Council (Local council)
What is being bought5 lots · detail below
Published requirement descriptionEast Ayrshire Council operates an in-house garage facility for the inspection, maintenance and repair of its fleet of approximately 450 vehicles, plant and ancillary equipment, including MOTs for class 4, 5 and 7.
To support the delivery of vehicle/plant maintenance services, East Ayrshire Council is seeking to appoint service providers within a Framework Agreement with the appropriate experience of vehicle/plant inspections, servicing and maintenance/ repair services. This will include the provision of maintenance services for the Ayrshire Roads Alliance, which works across East and South Ayrshire Councils.
Bidders should note that the Framework is in place to support the current in-house provision and therefore services shall be required on an ad-hoc basis. Any indicative quantities or figures provided in the tender documentation are for evaluation purposes only. As such there is no guarantee of any business, use, level of use or continuity of business throughout the framework duration.
The Framework is for a period of 1 year with the option to extend for up to a further 3 years at the sole discretion of the council.
CPV: Fleet management, repair and maintenance services · Maintenance and repair services related to specific parts of vehicles · Repair and maintenance services · Repair and maintenance services of buses · Repair and maintenance services of cars · Repair and maintenance services of motor vehicles and associated equipment · Repair and maintenance services of trucks · Repair, maintenance and associated services of vehicles and related equipment
How this framework works
From the published notice- Bids received
- 10 bids on the busiest of 5 lots · 14 suppliers appointed
Lots and requirements (5)Procurement structure
5 lots · no lot values published · same evaluation weights on every lotLot #1Light Vehicles up to 3.5t GVWAwarded
This Lot will include the inspection, servicing, maintenance, repair and annual test (MOT) of light vehicles up to 3.5t GVW. This Lot will typically include all cars, small trailers, small, medium and large vans and trucks up to 3.5t GVW.
Lot #2Heavy Vehicles over 3.5t GVWAwarded
This lot will include the inspection, servicing, maintenance, repair, annual test (MOT), preparation and presentation of heavy vehicles over 3.5t GVW. This Lot will typically include Trucks, Refuse Collection Vehicles, Gully Cleaning Trucks, Winter Gritting Vehicles, Hooklift Vehicles and Rear End Loader Vehicles over 3.5t.
Lot #3BusesAwarded
This Lot will include mechanical repairs, inspections, maintenance and annual test (MOT) of buses. This Lot will typically include mini buses up to 17 seat capacity but may also include some larger vehicles.
Lot #4PlantAwarded
This Lot will include the inspection, servicing, maintenance and repair of plant. This Lot will typically include JCB/CAT type loaders, Road Sweepers, tractors, ride-on mowers, fork lift trucks etc.
Lot #5Component RepairAwarded
This Lot will cover Component Repair including refurbishment where appropriate. This will be the provision of repair and refurbishment services for components fitted to Council vehicles such as rams, pumps, gearbox etc.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Ad-Hoc Specialist Vehicle Repair, Maintenance & Inspections (including…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 20 Jan 2021, 12:40 GMT
- Last source update
- 20 Jan 2021, 12:40 GMT
- Authority reference
PS/20/06- FTS notice number
2021/S 000-001150- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028bd4Find a Tender
Publisher note: (SC Ref:641476)
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 5 of these contracts carry the same published figure, £120,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - Light Vehicles up to 3.5t GVW
- Signed
- 18 Jan 2021
- Value
- ceiling above
- Status
- active
Lot 2 - Heavy Vehicles over 3.5t GVW
- Signed
- 18 Jan 2021
- Value
- ceiling above
- Status
- active
Lot 3 - Buses
- Signed
- 18 Jan 2021
- Value
- ceiling above
- Status
- active
Lot 4 - Plant
- Signed
- 18 Jan 2021
- Value
- ceiling above
- Status
- active
Lot 5 - Component Repair
- Signed
- 18 Jan 2021
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Light Vehicles up to 3.5t GVW | 8bids · 8 electronic | 4 | — | — |
| 2 · Heavy Vehicles over 3.5t GVW | 10bids · 10 electronic · 1 from abroad | 5 | — | — |
| 3 · Buses | 6bids · 6 electronic | 2 | — | — |
| 4 · Plant | 5bids · 5 electronic | 3 | — | — |
| 5 · Component Repair | 3bids · 3 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
14 commercial parties on the notice- Bridgend Garage LimitedFramework contractor
- Bustec (Scotland) LtdFramework contractor
- C P Davidson & Sons LtdFramework contractor
- Econ Engineering LtdFramework contractor
- Euro Driveshafts & Hydraulics LimitedFramework contractor
- HAMILTON BROS (ENGINEERING) LTDFramework contractor
- Hiab LimitedFramework contractor
- Johnstone & DrynanFramework contractor
- Motus Group T/A Imperial CommercialsFramework contractor
- Pistons & Components (Glasgow) LtdFramework contractor
Show 4 more suppliers
- Romaquip Ltd.Framework contractor
- Scarab Sweepers LimitedFramework contractor
- UK Inspect T/A Caledonian AccessFramework contractor
- Volvo Group UK Ltd T/A Volvo Truck and Bus Centre North & ScotlandFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.