Find a TenderAwarded
Published 18 Aug 2023, 13:52 BST

Official UK procurement notice

Adaptation and Small Repair Service

Official notice

Authority: Renfrewshire Council (Local council)·Consortium: 2 public authorities

4 lotsServicesOpen procedureSME suitable
Published estimate£1,204,752total for 4 lots
Submissions closed 22 Sept 2023awarded 22 Feb 2024
Awarded to Bridgewater Housing Association4 awards

What is being bought4 lots · detail below

Published requirement description

This requirement is for an Adaptations and Small Repairs service to owner occupiers and private landlord tenants following assessment and recommendation by the Renfrewshire & East Renfrewshire Health and Social Care Partnerships.

Renfrewshire Council is the lead procuring authority and is procuring this requirement for both Renfrewshire Council and East Renfrewshire Council. Renfrewshire Council will be responsible for running the procurement process and administrating formal documents, such as Letter of Acceptance and Extension Letters.

This is a single procurement exercise for the award of four (4) contracts as detailed below;

  • Contract 1 – Renfrewshire Council – Adaptation related service
  • Contract 2 – East Renfrewshire Council – Adaptation related service
  • Contract 3 - Renfrewshire Council – Small Repair/Handyperson Service
  • Contract 4 - East Renfrewshire Council – Small Repair/Handyperson Service

Bidders must submit bids for all 4 contracts, there is no option available to bid for less than 4. Tenderers who fail to provide a tender submission for each of these 4 contracts will be treated as failing to follow the Instructions to Tenderers and procurement documents and their submission will be rejected.

All four contracts will be awarded to ONE Service Provider.

Full evaluation instructions are detailed within the ITT documents.

Renfrewshire Council reserves the right to;

  • Extend All, none or some of the above contracts.

Any contract extension will be at the sole discretion of the relevant Council. Renfrewshire Council will administer contract extensions for any or all of the contracts as detailed above.

  • Recurrence: July 2026

CPV: Building and facilities management services · Home-help services · Miscellaneous repair and maintenance services · Other community, social and personal services · Repair and maintenance services · Welfare services for the elderly · Welfare services for the handicapped

Lots and requirements (4)Procurement structure

4 lots · no lot values published · evaluation weights differ by lot
Lot #1Contract 1 - Renfrewshire Council - Adaptation related serviceAwardedRenewal

This contract is for an Adaptation related service to owner occupiers and private landlord Tenants across Renfrewshire.

This requirement is for the provision of project management services to Clients (where required) under the Housing (Scotland) Act 2006 (Scheme of Assistance) Regulations 2008 that oversees the following;

  • Provide general advice on repairs, improvements and adaptations;
  • Assist services users to access available grant funding for adaptations;
  • Recommend appropriately vetted local tradesmen to complete the required works;
  • Help getting competitive estimates for work, organising building work and providing support during building work (for example, dealing with contractors); and
  • Inspecting work carried out

This service is to be available to;

  • Clients aged 60 years and over;
  • Disabled Persons or the Parents or Guardians of Disabled People referred by the Council’s Health & Social Care Partnership.

Full evaluation instructions are detailed within the ITT documents. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland · Renfrewshire Local Authority Area
Extensions: The Contract is 1 year with the Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance. Please refer to Section II 1.4 of the Contract Notice which details contract renewal options.Variant bids: not allowed
Lot #2Contract 2 – East Renfrewshire Council – Adaptation related serviceAwardedRenewal

This contract is for an Adaptations related service to owner occupiers and private landlord Tenants across East Renfrewshire.

This requirement is for the provision of project management services to Clients (where required) under the Housing (Scotland) Act 2006 (Scheme of Assistance) Regulations 2008 that oversees the following;

  • Provide general advice on repairs, improvements and adaptations;
  • Assist services users to access available grant funding for adaptations;

-Recommend appropriately vetted local tradesmen to complete the required works;

-Help getting competitive estimates for work, organising building work and providing support during building work (for example, dealing with contractors); and

-Inspecting work carried out

This service is to be available to;

  • Clients aged 60 years and over;
  • Disabled Persons or the Parents or Guardians of Disabled People referred by the Council’s Health & Social Care Partnership.

Full evaluation instructions are detailed within the ITT documents.

Delivery: Scotland · East Renfrewshire Local Authority Area
Extensions: The Contract is 1 year with the Council having the option to extend for up to 12 months on two(2) separate occasions, subject to satisfactory operation and performance. Please refer to Section II 1.4 of the Contract Notice which details contract renewal optionsVariant bids: not allowed
Lot #3Contract 3 - Renfrewshire Council – Small Repair/Handyperson ServiceAwardedRenewal

This contract is for a Small Repairs and Handyperson service to owner occupiers and private landlord Tenants across Renfrewshire.

The service required covers the following;

  • Carrying out small repairs for eligible Clients, including, arranging and booking appointments, ensuring quality and Best Value at all times.
  • Completing all tasks in accordance with industry best practice, in full compliance with all relevant statutes and using appropriately experienced and qualified personnel;
  • Delivering a range of tasks for small repairs, some of which are outlined below;

-Small general works (minor joinery)

-Repairs/adjustments to doors/windows

-Small electrical repairs

-Small plumbing repairs

-Small security jobs (e.g. fitting key safes); and

-Small safety jobs (e.g. fitting smoke alarms)

  • Delivering a range of tasks for the Handyperson service, some of which are outlined below;

-Changing light-bulbs

-Fitting draught excluders

-Assembling flat pack units; and

-Fitting curtain rails/hanging curtains

The service is available to;

  • Owner-occupiers, private landlord tenants and local authority Registered Social Landlords (RSL) to all tenures, owners/private/council and RSL tenants, in the following client groups:
  • Clients aged 60 years and over; who have no able-bodied person (aged 17 years and over) living with them who would be able to do the work;
  • Disabled Person or the Parents or Guardians of Disabled people.

Full evaluation instructions are detailed within the ITT documents.

Delivery: Scotland · Renfrewshire Council local Authority Area.
Extensions: The Contract is 1 year with the Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance. Please refer to Section II 1.4 of the Contract Notice which details contract renewal options.Variant bids: not allowed
Lot #4Contract 4 - East Renfrewshire Council – Small Repair/Handyperson ServiceAwardedRenewal

This contract is for a Small Repairs and Handyperson service to owner occupiers and private landlord Tenants across East Renfrewshire.

The service required covers the following;

  • Carrying out small repairs for eligible Clients, including, arranging and booking appointments, ensuring quality and Best Value at all times.
  • Completing all tasks in accordance with industry best practice, in full compliance with all relevant statutes and using appropriately experienced and qualified personnel ;
  • Delivering a range of tasks for small repairs, some of which are outlined below;

-Small general works (minor joinery)

-Repairs/adjustments to doors/windows

-Small electrical repairs

-Small plumbing repairs

-Small security jobs (e.g. fitting key safes); and

-Small safety jobs (e.g. fitting smoke alarms)

  • Delivering a range of tasks for the Handyperson service, some of which are outlined below;

-Changing light-bulbs

-Fitting draught excluders

-Assembling flat pack units; and

-Fitting curtain rails/hanging curtains

The service is available to;

  • Owner-occupiers, private landlord tenants and local authority Registered Social Landlords (RSL) to all tenures, owners/private/council and RSL tenants, in the following client groups:
  • Clients aged 60 years and over; who have no able-bodied person (aged 17 years and over) living with them who would be able to do the work;
  • Disabled Person or the Parents or Guardians of Disabled People.

Full evaluation instructions are detailed within the ITT documents.

Delivery: Scotland · East Renfrewshire Local Authority Area
Extensions: The Contract is 1 year with the Council having the option to extend for up to 12 months on two (2) separate occasions, subject to satisfactory operation and performance. Please refer to Section II 1.4 of the Contract Notice which details contract renewal optionsVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    Selection criteria as stated in the procurement documents.

What this means for your bid
  • Price carries 55 points on every lot: a 10% discount moves about 5.5 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · July 2026
First published
18 Aug 2023, 13:52 BST
Last source update
21 Mar 2024, 11:51 GMT
Award evaluation window
22 Sept 2023 – …
Authority reference
RC-CPU-21-231
FTS notice number
2024/S 000-009167
Classification (CPV)
Building and facilities management servicesHome-help servicesMiscellaneous repair and maintenance servicesOther community, social and personal servicesRepair and maintenance servicesWelfare services for the elderlyWelfare services for the handicapped
Delivery area
Scotland (UKM83)
Official registry OCID
ocds-h6vhtk-03f538 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

This Contract will include performance conditions relation to Fair Work First and Community Benefits. The tender requests scored community benefits.

Review and risk notes
Review procedure

An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.

Publisher note: The recommended Tenderer will be required to provide at Request for Documentation stage the following documents: Health and Safety Questionnaire and supporting documentation S1 Equalities Questionnaire S2 Equalities Declaration S3 Tender Compliance Certificate S4 No Collusion Certificate S5 Prompt Payment Certificate S6 Waste Carrier S8 Services Scorecard S9 List of Proposed Sub-Contractors S10 Parent Company Guarantee Insurance Certification New Supplier Request Form (SC Ref:761703)

How it was run

Official notice
Submission deadline
22 Sept 2023, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bid validity
150 days from the deadline
Bids opened
22 Sept 2023, 12:00 BST

Timeline

22 Sept 2023 → 21 Mar 2024 · 3 dates
  1. Submission deadline
    22 Sept 2023, 12:00 BST
  2. Bids opened
    22 Sept 2023, 12:00 BST
  3. Notice published
    21 Mar 2024, 11:51 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    21 Mar 2024, 11:51 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 4
Awarded value £1,204,7494 contracts exc. VAT
Bids received 44 from SMEs
Contracts signed 4latest 22 Feb 2024

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Contract 1 - Renfrewshire Council - Adaptation related service1bids · 1 electronic · 1 from abroad1——
2 · Contract 2 – East Renfrewshire Council – Adaptation related service1bids · 1 electronic · 1 from abroad1——
3 · Contract 3 - Renfrewshire Council – Small Repair/Handyperson Service1bids · 1 electronic · 1 from abroad1——
4 · Contract 4 - East Renfrewshire Council – Small Repair/Handyperson Service1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

2 public bodies on the notice

Renfrewshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Renfrewshire House, Cotton Street, Paisley, Scotland, PA1 1JBContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Court of SessionReview contact point Edinburgh
  • Please refer to VI.4.3 belowMediation bodyReview body UK

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria