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Published 15 May 2025, 16:58 BST

Official UK procurement notice

Agency Backup and Archive Solution

Official notice

Authority: MHRA (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: IT Services & Software (72) Delivery: UK
Published estimate£250,000≈ £83k / year · £300,000 inc. VAT · 1 value update
Submissions closed 14 Sept 2025
Next notice expected 14 Aug 2025
Contract term 3 yrsends 20 Oct 2028 · up to 20 Oct 2030 with extensions · starts 20 Oct 2025

What is being bought

Published requirement description

The Agency is looking for a partner who can provide a holistic strategy covering all the different types of data and applications in use across the MHRA. The Agency has data that must be highly available and easy to restore quickly, and data that is very unlikely to be needed regularly but must be retained as a historical record. Our partner and solution must be capable of handling both, and everything in between. For ease of management, the Agency would like a single pane of glass spanning all of the backup and archive arrangements. Those arrangements should be tailored to the data they support, so they can be cost effective and efficient for each scenario. MHRA is not looking for multiple solutions though, as there is a preference to consolidate technologies as far as possible. The highest scoring proposal will be one which is able to cover all data types with one or the fewest different solutions. The Agency also expects a hybrid solution that makes the most of the Cloud without a wholesale commitment to expensive storage that is environmentally unfriendly.

CPV: Computer back-up services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£250,000
Contract period: 20 Oct 2025 – 20 Oct 2028 (3 yrs) · up to 20 Oct 2030 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Two annual options for the Agency to extend the Contract Term by twelve months. If both Options are exercised, this will mean an estimated Contract End Date of 20/10/2030. · Two annual options for the Agency to extend the Contract Term by twelve months. If both Options are exercised, this will mean an estimated Contract End Date of 20/10/2030.
72910000 Computer back-up services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • Price: 30%
Published award criteria (2)
  • Technical
  • Price
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
15 May 2025, 16:58 BST
Last source update
24 Jul 2025, 17:49 BST
Award evaluation window
Submission end – 3 Oct 2025
Authority reference
C353022
FTS notice number
2025/S 000-042968
Latest notice
Tender notice (UK4)
Classification (CPV)
Computer back-up services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-051501 Find a Tender
Contract terms summary

As per Contract Terms.

Review and risk notes
Risks

As per Contract Terms.

How it was run

Official notice
Run through: Atamis (Health Family) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)
Submission deadline
14 Sept 2025, 14:00 BST
Clarification deadline
18 Aug 2025, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

atamis-1928.my.site.com/s/Welcome ↗

Timeline

15 May 2025 → 20 Oct 2025 · 8 dates
  1. Planning notice published
    15 May 2025, 16:58 BST
  2. Market engagement
    30 May 2025, 23:59 BST

    The Authority wishes to purchase software to ensure it has a working backup and archiving solution deployed. The Agency is seeking to establish a working solution that can support a variety of backups across a range of platforms – from our most critical applications that must be highly available, to archives that are kept only to meet regulatory requirements. For the avoidance of doubt, any information provided to the MHRA in response to this RFI will be treated as confidential and non-binding. No contract will be awarded as a consequence of this RFI process, however, the MHRA may launch a procurement opportunity in the near future. Responding to this RFI is not a prerequisite for participation in a subsequent procurement, nor does it give any advantage in that procurement. The MHRA would welcome responses to this RFI in order that the MHRA can build an understanding regarding the current and future provision of the project. The date by which responses to the RFI must be received is 14:00 on 30th May. For a copy of the RFI document, please email: jonathon.moloney@mhra.gov.uk

  3. Tender notice published
    24 Jul 2025, 17:49 BST
  4. Next notice expected
    14 Aug 2025, 23:59 BST
  5. Clarification questions by
    18 Aug 2025, 14:00 BST
  6. Submission deadline
    14 Sept 2025, 14:00 BST
  7. Award decision expected by388 days ago
    3 Oct 2025, 23:59 BST
  8. Contract starts372 days ago
    20 Oct 2025, 00:00 BST

Notice history

8 events · 5 releases on Find a Tender · since 15 May 2025
  1. Preliminary market engagement notice published
    15 May 2025, 16:58 BST
    UK2
  2. Preliminary market engagement notice published
    15 May 2025, 17:01 BST
    UK2
  3. Preliminary market engagement notice published
    15 May 2025, 17:02 BST
    UK2
  4. Tender notice published
    24 Jul 2025, 17:49 BST
    UK4
  5. Published value updated to £250,000
    24 Jul 2025, 17:49 BST
    was £175,000
  6. Status changed to active
    24 Jul 2025, 17:49 BST
  7. Procurement method changed
    24 Jul 2025, 17:49 BST
  8. Deadline published: 14 Sept 2025, 14:00 BST
    24 Jul 2025, 17:49 BST
Published amendments (3)

No RFI document uploaded to FTS

No RFI document uploaded to FTS

No RFI document uploaded to FTS

Routine re-releases (5)
  • 2025-05: 2 releases · 15 May 2025, 15 May 2025

Contracting authority & participating public bodies

Medicines and Healthcare Products Regulatory Agency

Contracting authorityPublic authority - central government GB-PPON: PJLJ-9824-VXPG 10 South Colonnade, Canary Wharf, London, London, E14 4PUContact name, email, phone

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure