Find a TenderAwarded

Published 27 Dec 2023, 16:58 GMT

Official UK procurement notice

AI Transcription Tool · UK public procurement notice

Official notice

Authority: Swindon Borough Council (Local council)·Consortium: 3 public authorities

ServicesOpen procedureSME suitable

Sectors: IT Services & Software (72) Delivery: South West (UKK14)Wales (UKL17)

Published estimate£250,000≈ £300k / year

Submissions closed 29 Jan 2024awarded 29 Jan 2025

Awarded to Beam Up Ltd, CHALLOCH ENERGY LIMITED2 awards

Contract term 10 moends 31 Dec 2024 · extension options published · starts 19 Feb 2024

What is being bought

Published requirement description

Contract award notice for the provision of an AI Transcription Tool to support administrative tasks across the council, for an initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed. The initial 12 month term of the Contract is an estimated value between £80,000.00 and £300,000.00. The estimated value of the option to extend for a 12 month period is £80,000.00 and £300,000.00. The estimated potential total contract period of 7 years shall be between £560,000.00 and £2,100,000.00.

CPV: Programming services of application software · Software development services · Software implementation services · Software supply services

The lotProcurement structure

single lot · value published

Lot #1Awarded 10 moPublished value£250,000

Contract period: 19 Feb 2024 – 31 Dec 2024 (10 mo)

Delivery: South West, Wales · County borough of Bridgend

Extensions: The initial contract term of 12 months estimated to start on 13 February 2025. From the end of the initial period, the council has an option to extend the contract for a further 6 periods of 12 months. Total potential term 7 years. We expect to use 31,912 hours per year, however, this volume is not guaranteed.Variant bids: not allowed

72212000 Programming services of application software 72262000 Software development services 72263000 Software implementation services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 80%Price: 10%Social value: 10%

Published sub-criteria (13)

Q6.1.1a - Functional Capabilities: 9%
Q6.1.1b - Non-functional capabilities: 9%
Q6.1.1c - Customisation options: 9%
Q6.1.1d - Offline capabilities: 8%
Q6.1.2a - Security: 5%
Q6.1.2b - Privacy: 5%
Q6.1.2c - Compliance: 10%
Q6.1.3a - Implementation: 6%
Q6.1.3b - Training: 7%
Q6.1.3c - Support: 7%
Q6.1.4a - Reporting and analytics: 5%
price: 10%
Q6.1.5a - Social Value: 10%

Published award criteria (13)

Q6.1.1a - Functional Capabilities: 9%
Q6.1.1b - Non-functional capabilities: 9%
Q6.1.1c - Customisation options: 9%
Q6.1.1d - Offline capabilities: 8%
Q6.1.2a - Security: 5%
Q6.1.2b - Privacy: 5%
Q6.1.2c - Compliance: 10%
Q6.1.3a - Implementation: 6%
Q6.1.3b - Training: 7%
Q6.1.3c - Support: 7%
Q6.1.4a - Reporting and analytics: 5%
Q6.1.5a - Social Value: 10%
Price: 10%

What this means for your bid

Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 27 Dec 2023, 16:58 GMT
Last source update: 26 Feb 2025, 14:32 GMT
Award evaluation window: 29 Jan 2024 – …
Authority reference: DN748747
FTS notice number: 2025/S 000-007302
Classification (CPV): Programming services of application softwareSoftware development servicesSoftware implementation servicesSoftware supply services
Delivery area: South West (UKK14)Wales (UKL17)
Official registry OCID: ocds-h6vhtk-0429e5 Find a Tender

Publisher note: (WA Ref:141074)

How it was run

Official notice

Run through: Jaggaer · Who buys & how to bid on Sell2Wales

Supplier login requiredLanguage: EN, CY

Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Submission deadline: 29 Jan 2024, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en, cy
Bids opened: 29 Jan 2024, 13:00 GMT

Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

29 Jan 2024 → 26 Feb 2025 · 4 dates

Submission deadline
29 Jan 2024, 12:00 GMT
Bids opened
29 Jan 2024, 13:00 GMT
Contract starts
19 Feb 2024
Notice published
26 Feb 2025, 14:32 GMT

Notice history

3 events · 4 releases on Find a Tender · since 30 Apr 2024

Status changed to complete
30 Apr 2024, 11:25 BST
Buyer details updated
30 Apr 2024, 11:25 BST
Buyer details updated
26 Feb 2025, 14:32 GMT

Published amendments (1)

Estimated value Please note the estimated value should be 450,000 GBP. The original value of the contract will be 250,000 GBP but there is an optional extension (if funding becomes available of 200,000 GBP)

Routine re-releases (4)

2023-12: 1 release · 27 Dec 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £2,550,0002 contracts exc. VAT

Bids received 1914 from SMEs

Contracts signed 2latest 29 Jan 2025

Awarded to	Value	Date	Status
Beam Up Ltd	£2,100,000 †	—	Awarded
CHALLOCH ENERGY LIMITED	£450,000 †	—	Awarded

Contracts

Contract 007302-2025-1 · Beam Up Ltd
Signed
29 Jan 2025
Value
£2,100,000
Period
… – 31 Dec 2024
Status
active
Contract 013862-2024-B886-1 · CHALLOCH ENERGY LIMITED
Signed
11 Mar 2024
Value
£450,000
Period
… – 31 Dec 2024
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
19bids · 19 electronic · 22 from abroad	14	—	—

Contracting authority & participating public bodies

3 public bodies on the notice

Swindon Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Offices, Euclid Street, Swindon, South West, SN1 2JHContact name, email, phone

Consortium members and other public bodies

Bridgend County Borough CouncilContracting authorityRegional or local authorityGeneral public services Bridgend, WalesContact email, phone Published organisation website ↗
Bridgend councilContracting authorityCentral purchasing bodyRegional or local authorityGeneral public services Bridgend, WalesContact name, email, phone

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

2 commercial parties on the notice

Beam Up LtdAwarded supplier Senna Building, Gorsuch Place, London, South West, E2 8JF
Challoch EnergyAwarded supplier Dennenboslaan 26, Overijse, BE24, 3090Contact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria