Official UK procurement notice
Ambient Groceries · UK public procurement notice
Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)·Consortium: 2 public authorities
What is being bought20 lots · detail below
Published requirement descriptionSupply of Ambient Groceries to organisations and sites engaged in the management and/or support of the healthcare of populations within Wales or for which they are responsible.
- Recurrence: Further notices may be published in 3-4 years time following the contract start date.
CPV: Baking mixes · Cake mixes · Canned goods · Canned goods and field rations · Canned or tinned fish and other prepared or preserved fish · Canned tomatoes · Canned vegetables · Cereal grain products · Cocoa; chocolate and sugar confectionery · Coffee · Coffee, tea and related products · Condiments and seasonings · +30 more
How this framework works
From the published notice- Places
- up to 20 suppliers · 7 bids on the busiest of 18 lots (0.3 per place) · 7 appointed
Lots and requirements (20)Procurement structure
20 lots · all with a published value · evaluation weights differ by lotLot #1Direct Delivery A- General GroceriesAwardedRenewalPublished value£2,192,966
Lot 1 is an all Wales lot for direct supply to NHS Wales sites. The lot is comprised of core and non-core product lines. It was mandatory that all core products were tendered for in order to be considered compliant.
Lot #2Direct Delivery B- General GroceriesAwardedRenewalPublished value£215,375
Lot 2 is an all Wales lot for direct supply to NHS Wales sites. The lots is comprised of core and non-core product lines. It was mandatory that all core products were tendered for in order to be considered compliant.
Lot #3Direct Delivery- Hot BeveragesAwardedRenewalPublished value£246,023
Lot 3 is an all Wales lot for direct supply to NHS Wales sites. The lot is comprised of core and non-core product lines. It was mandatory that all core products were tendered for in order to be considered compliant.
Lot #4Direct Delivery- Instant Gluten Free MixesAwardedRenewalPublished value£2,367
Lot 4 is an all Wales lot for direct supply to NHS Wales sites. The lots is comprised of core and non-core product lines. It was mandatory that all core products were tendered for in order to be considered compliant.
Lot #5Direct Delivery- Retail Hot BeveragesAwardedRenewalPublished value£239,171
Lot 5 is an all Wales lot for direct supply to NHS Wales sites. The lots is comprised of core and non-core product lines. It was mandatory that all core products were tendered for in order to be considered compliant.
Lot #6Direct Delivery- Cooking Oil Delivery & CollectionCancelledRenewalPublished value£162,130
Lot 6 is an all Wales lot for direct supply of cooking oil and collection of used cooking oil to NHS Wales sites.
Lot #7Stores- Various MixesAwardedRenewalPublished value£596,437
Lot 7 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.
Lot #8Stores- Breakfast CerealsAwardedRenewalPublished value£729,013
Lot 8 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.
Lot #9Stores- CannedAwardedRenewalPublished value£2,040,220
Lot 9 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.
Lot #10Stores- VariousAwardedRenewalPublished value£605,648
Lot 10 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales
Lot #11Stores- Condiments, Herbs & SpicesAwardedRenewalPublished value£396,502
Lot 11 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.
Lot #12Stores- Dried Rice, Pasta, Pulses, Fruit & NutsAwardedRenewalPublished value£189,268
Lot 12 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.
Lot #13Stores- FlourAwardedRenewalPublished value£122,782
Lot 13 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.
Lot #14Stores- CoffeeAwardedRenewalPublished value£266,948
Lot 14 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.
Lot #15Stores- Other Hot BeveragesCancelledRenewalPublished value£617,467
Lot 15 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.
Lot #16Stores- Long Life Milks, Cream & CustardAwardedRenewalPublished value£876,800
Lot 16 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.
Lot #17Stores- Preserves & SpreadsAwardedRenewalPublished value£383,557
Lot 17 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.
Lot #18Stores- Stocks & BouillonAwardedRenewalPublished value£175,388
t Lot 18 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.
Lot #19Stores- Sugar & SweetenersAwardedRenewalPublished value£482,834
t Lot 19 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) for distribution to sites across NHS Wales.
Lot #20Stores- BiscuitsAwardedRenewalPublished value£803,854
Lot 20 is an all Wales lot for supply to the three NHS Wales regional stores (Bridgend, Denbigh and Newport) as well as the Welsh Blood Service Stores, for distribution to sites across NHS Wales.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Environmental | Split |
|---|---|---|---|---|---|
| 1 · Direct Delivery A- General Groceries | 10 | 60 | 10 | 10 | |
| 10 · Stores- Various | 20 | 60 | 10 | 10 | |
| 11 · Stores- Condiments, Herbs & Spices | 25 | 60 | 10 | 5 | |
| 12 · Stores- Dried Rice, Pasta, Pulses, Fruit & Nuts | 20 | 60 | 10 | 10 | |
| 13 · Stores- Flour | 20 | 60 | 10 | 10 | |
| 14 · Stores- Coffee | 20 | 60 | 10 | 10 | |
| 15 · Stores- Other Hot Beverages | 20 | 60 | 10 | 10 | |
| 16 · Stores- Long Life Milks, Cream & Custard | 20 | 60 | 10 | 10 | |
| 17 · Stores- Preserves & Spreads | 20 | 60 | 10 | 10 | |
| 18 · Stores- Stocks & Bouillon | 20 | 60 | 10 | 10 | |
| 19 · Stores- Sugar & Sweeteners | 20 | 60 | 10 | 10 | |
| 2 · Direct Delivery B- General Groceries | 20 | 60 | 10 | 10 |
8 more lots publish their own split on the notice.
- Suitability
N/A
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
- “Ambient Groceries” is a framework: the contest is a place on its panel, up to 20 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Further notices may be published in 3-4 years time following the contract start date.
- First published
- 30 Sept 2021, 12:45 BST
- Last source update
- 13 Jun 2023, 15:03 BST
- Award evaluation window
- 8 Nov 2021 – …
- Authority reference
NMD-OJEU-42026- FTS notice number
2023/S 000-016742- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02e660Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Criteria as stated in the procurement documents.
Publisher note: (WA Ref:131990)
How it was run
Official notice- Appointment period ends
- 1 Nov 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 8 Nov 2021, 12:00 GMT
Timeline
1 Nov 2021 → 13 Jun 2023 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown1 Nov 2021, 12:00 GMT
- Bids opened8 Nov 2021, 12:00 GMT
- Bids must remain valid until31 Mar 2022, 23:59 BST
- Notice published13 Jun 2023, 15:03 BST
Notice history
2 events · 2 releases on Find a Tender · since 13 Jun 2023- Status changed to complete13 Jun 2023, 15:03 BST
- Buyer details updated13 Jun 2023, 15:03 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast18 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Direct Delivery A- General Groceries
- Signed
- 1 Jun 2023
- Value
- £2,787,945
- Status
- active
Stores- Various
- Signed
- 1 Jun 2023
- Value
- £144,460
- Status
- active
Stores- Condiments, Herbs & Spices
- Signed
- 1 Jun 2023
- Value
- £133,606
- Status
- active
Stores- Dried Rice, Pasta, Pulses, Fruit & Nuts
- Signed
- 1 Jun 2023
- Value
- £64,231
- Status
- active
Stores- Flour
- Signed
- 1 Jun 2023
- Value
- £64,265
- Status
- active
Stores- Coffee
- Signed
- 1 Jun 2023
- Value
- £92,515
- Status
- active
Stores- Long Life Milks, Cream & Custard
- Signed
- 1 Jun 2023
- Value
- £403,509
- Status
- active
Stores- Preserves & Spreads
- Signed
- 1 Jun 2023
- Value
- £101,555
- Status
- active
Stores- Stocks & Bouillon
- Signed
- 1 Jun 2023
- Value
- £76,108
- Status
- active
Stores- Sugar & Sweeteners
- Signed
- 1 Jun 2023
- Value
- £165,498
- Status
- active
Direct Delivery- Instant Gluten Free Mixes
- Signed
- 1 Jun 2023
- Value
- £798
- Status
- active
Stores- Biscuits
- Signed
- 1 Jun 2023
- Value
- £218,073
- Status
- active
Direct Delivery B- General Groceries
- Signed
- 1 Jun 2023
- Value
- £63,876
- Status
- active
Direct Delivery- Hot Beverages
- Signed
- 1 Jun 2023
- Value
- £75,366
- Status
- active
Direct Delivery- Retail Hot Beverages
- Signed
- 1 Jun 2023
- Value
- £74,497
- Status
- active
Stores- Various Mixes
- Signed
- 1 Jun 2023
- Value
- £124,420
- Status
- active
Stores- Breakfast Cereals
- Signed
- 1 Jun 2023
- Value
- £221,656
- Status
- active
Stores- Canned
- Signed
- 1 Jun 2023
- Value
- £776,895
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Direct Delivery A- General Groceries | 4bids · 4 electronic · 4 from abroad | 2 | — | — |
| 2 · Direct Delivery B- General Groceries | 5bids · 5 electronic | 3 | — | — |
| 3 · Direct Delivery- Hot Beverages | 5bids · 5 electronic | 3 | — | — |
| 4 · Direct Delivery- Instant Gluten Free Mixes | 3bids · 3 electronic | 3 | — | — |
| 5 · Direct Delivery- Retail Hot Beverages | 3bids · 3 electronic | 2 | — | — |
| 7 · Stores- Various Mixes | 5bids · 5 electronic | 2 | — | — |
| 8 · Stores- Breakfast Cereals | 4bids · 4 electronic | 2 | — | — |
| 9 · Stores- Canned | 5bids · 5 electronic | 3 | — | — |
| 10 · Stores- Various | 5bids · 5 electronic | 2 | — | — |
| 11 · Stores- Condiments, Herbs & Spices | 5bids · 5 electronic | 2 | — | — |
| 12 · Stores- Dried Rice, Pasta, Pulses, Fruit & Nuts | 4bids · 4 electronic | 2 | — | — |
| 13 · Stores- Flour | 5bids · 5 electronic | 2 | — | — |
| 14 · Stores- Coffee | 7bids · 7 electronic | 3 | — | — |
| 16 · Stores- Long Life Milks, Cream & Custard | 7bids · 7 electronic | 2 | — | — |
| 17 · Stores- Preserves & Spreads | 5bids · 5 electronic | 2 | — | — |
| 18 · Stores- Stocks & Bouillon | 4bids · 4 electronic | 2 | — | — |
| 19 · Stores- Sugar & Sweeteners | 4bids · 4 electronic | 2 | — | — |
| 20 · Stores- Biscuits | 4bids · 4 electronic | 2 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- NHS Wales Shared Services PartnershipContracting authorityCentral purchasing bodyBody governed by public lawHealth
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
7 commercial parties on the notice- ARGIES COFFEEFramework contractor
- Brake Bros. LtdFramework contractor
- CASTELL HOWELL FOODS LTDFramework contractor
- Harlech Foodservice LtdFramework contractor
- JDE PROFESSIONALFramework contractor
- Lakeland DairiesFramework contractor
- United Biscuits (UK) LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria