Anesthetics Rota System · UK public procurement notice

Official notice

Authority: Velindre University NHS Trust (NHS & healthcare)

ServicesAward procedure without prior publication of a call for competition

Sectors: IT Services & Software (72) Delivery: Wales (UKL22)

Awarded value£145,500published contract · exc. VAT

Awarded 6 Apr 2023no call for competition

Awarded to rotamap LTD.2 awards

What is being bought

Published requirement description

NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure a 3 year contract for Anaesthetics Rota System for the Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke and compatible to the system already installed within the Health Board.

CPV: Systems and technical consultancy services

The lotProcurement structure

single lot · no lot value published

Lot #1NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust…Awarded

NHS Wales Shared Services Partnership Procurement Services, hosted by Velindre Trust is seeking to procure additional and upgrade existing the licenses for the Anaesthetics Rota System within Cardiff and Vale Health Board. The contract is for the renewal of user licenses that are bespoke to the systems already installed within the Health Board. There is no scope at present to change the system and changing the compatibility of the licenses will disrupt the service within the Surgery department.

Delivery: Wales · Cardiff and Vale University Health Board

72220000 Systems and technical consultancy services

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 26 Jan 2023, 12:23 GMT
Last source update: 10 Nov 2023, 10:46 GMT
Authority reference: CAV-STA (22-23) 144
FTS notice number: 2023/S 000-033266
Classification (CPV): Systems and technical consultancy services
Delivery area: Wales (UKL22)
Official registry OCID: ocds-h6vhtk-039acf Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The Cardiff and Vale Health Board’s current contract is due to expire on the 13th April 2023. The Anaesthetics Rota System is the renewal for the online rota management service CLW Rota. In order for the service to utilised compliantly, all licenses must be upgraded and renewed on a regular basis. The contract is for the renewal/additional user licenses that are bespoke to the systems already installed within the Health Board. Changing the compatibility of the licenses will disrupt the service within the Surgery department.

Publisher note: Please note additional information on this procurement: 1. The Contracting Authority reserves the right to award the contract in whole, in part or annul the tendering process and not award any contract. 2. Bidders should note that they will be required to enter into terms and conditions of contract and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms. 3. All documents to be priced (where applicable) in sterling and all payments made in sterling. 4. All tender costs and liabilities incurred by bidders shall be the sole responsibility of the bidders. 5. Prospective suppliers should note that NHS Shared Services Partnership -Procurement Services is acting on behalf of Cardiff and Vale University Local Health Board. (WA Ref:136352)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £145,5001 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 1

Contracts signed 2latest 6 Apr 2023

Awarded to	Value	Date	Status
rotamap LTD.	£150,000 †same award published again · counted once	—	Awarded
rotamap LTD.	£145,500 †	—	Awarded

Contracts

Contract 033266-2023-CAV-STA (22-23) 144-1 · rotamap LTD.
Signed
6 Apr 2023
Value
£145,500
Status
active
Contract 002408-2023-CAV-STA (22-23) 144-1 · rotamap LTD.
Signed
16 Jan 2023
Value
£150,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 0 electronic	0	—	—

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityNHS & healthcareBody governed by public lawHealth 4-5 Charnwood Court,, Heol Billingsley, Parc Nantgarw, Cardiff, UK, CF15 7QZContact email, phone

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Rotamap Ltd.Awarded supplier 3 Tottenham Street, London, UK, W1T2AFContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.