Official UK procurement notice
AP26086 - Site Setup and Establishment Framework
Authority: Arc Property Services Partnership Limited (Public body)
What is being bought
Published requirement descriptionArc Property Services Partnership Limited (the “Client”) intends to procure a multi supplier framework agreement for the provision of a comprehensive range of site set up and establishment works across the operational estate that it manages on behalf of Nottinghamshire County Council (NCC) and other customers.
The Framework will provide access to a maximum of 2 (two) suitably qualified and experienced Contractors capable of delivering works on an as-required basis. The services will support the Client’so construction, maintenance and asset management activities across multiple sites. The scope of services to be delivered under the Framework includes, but is not limited to:
•Site establishment
•Temporary works in connection with site
•Minor temporary site roads, paths and paving (including on site car parking), including maintenance, removal and reinstatement of all disturbed existing surfaces on completion of the works.
•Decanting Customer items
•Decanting and recanting loose fittings and furniture where required inside buildings, including loose fittings and furniture on the walls, floors and ceilings.
•Site security including temporary vehicle control barriers, hoardings, fences and gates
•Protection of internal areas, within the work area and leading into the work area, prior to work commencing. Removal of protection upon completion of the works. Including the following elements of works.
•Maintenance of minor roads, paths and paving
•Provision of general labour activities
A full list of appropriate CPV codes we be made available within the specification document.
The Framework will operate under the NEC4 Framework Contract and will enable the Client to commission individual call-off contracts for specific projects or service requirements. The call-off procedures are defined elsewhere in this notice. Prices will be based on those provided within the Framework Commercial model (where appropriate).
The Framework will cover a geographically dispersed estate, with works located across Nottinghamshire (main area), Derbyshire, South Yorkshire and Leicestershire.
The anticipated initial term of the Framework is one (1) year, with options to extend for 2 periods of two (2) years (1+2+2), giving a maximum potential duration of five (5) years.
The total value of the Framework (available to all suppliers) over its full term is £850,000 (inclusive of VAT), however there is no guarantee as to the value or volume of work provided.
The successful suppliers will be expected to work collaboratively with the Client, contributing to social value outcomes, supporting carbon reduction objectives and demonstrating high standards of health and safety, compliance, and service delivery across all commissioned works.
For more information about this opportunity, please visit the eSourcing portal at:
www.delta-esourcing.com/tenders/UK-UK-Nottin… ↗
To respond to this opportunity, please click here:
- How the procedure runs: The procurement will be conducted using a two-stage process comprising a Pre-Qualification Questionnaire (PQQ) stage followed by an Invitation to Tender (ITT) stage. Following evaluation, the Authority intends to award the Contract to the bidder who provides the Most Advantageous Tender (MAT). Tenders will be evaluated on the basis of the MAT, with a weighting of 70% Quality and 30% Price. Quality evaluation will consider factors including technical capability, service delivery arrangements, compliance management, contract mobilisation, customer service, reporting arrangements and social value commitments.
CPV: Architectural, construction, engineering and inspection services · Construction work · Road barriers · Safety barriers · Site preparation work
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Places
- up to 2 suppliers
- Framework period
- 1 yr · up to 5 yrs from 31 May 2027
- Supplier levy on call-offs (max %)
- 0%, Fees will not be charged to the supplier in relation to framework participation.
Published description of the framework
Framework prices will be established at Stage 2 of the procurement process and will utilise a framework commercial model. Project specific prices and items not covered by the Framework Commercial model will be sought on a call-off by call-off basis.
As part of the call-off process, the Client will utilise whichever of the following awarding processes it feels will produce best value for each project:
•Mini-Competition Without Design;
•Mini-Competition With Design And / Or Additional Award Criteria;
•Accelerated Delivery; or
•Objective Criteria
Full information on the call-off process will be available within the Framework Conditions, as included within the document suite as part of the procurement process.
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality based on written responses: 70%
- Pricing from the commercial model: 30%
Published award criteria (2)
- Pricing from the commercial model
- Quality based on written responses
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “AP26086 - Site Setup and Establishment Framework” is a framework: the contest is a place on its panel, up to 2 suppliers, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 19 Aug 2026, 10:51 BST
- Last source update
- 23 Sept 2026, 13:36 BST
- Award evaluation window
- Submission end – 22 Mar 2027
- Authority reference
AP26086- FTS notice number
2026/S 000-090136- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06e741Find a Tender
- How it runs
The procurement will be conducted using a two-stage process comprising a Pre-Qualification Questionnaire (PQQ) stage followed by an Invitation to Tender (ITT) stage. Following evaluation, the Authority intends to award the Contract to the bidder who provides the Most Advantageous Tender (MAT). Tenders will be evaluated on the basis of the MAT, with a weighting of 70% Quality and 30% Price. Quality evaluation will consider factors including technical capability, service delivery arrangements, compliance management, contract mobilisation, customer service, reporting arrangements and social value commitments.
How it was run
Official notice- Requests to participate (first stage)
- 20 Oct 2026, 14:00 BST
- Appointment period ends
- 20 Oct 2026, 14:00 BST
- Clarification deadline
- 9 Oct 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 0%, Fees will not be charged to the supplier in relation to framework participation.
Timeline
19 Aug 2026 → 31 May 2027 · 7 dates- Planning notice published68 days ago19 Aug 2026, 10:51 BST
- Market engagement55 days ago1 Sept 2026, 23:59 BST
The Client will be holding an informal, video conferencing based, “Market Engagement Open Day” on 01/09/2026 from 10am to 1pm (10:00 to 13:00). It will be an ideal opportunity for all those wishing to participate in tender, to meet with the Client, especially small and medium sized enterprises (SMEs), in order to:
- inform suppliers about the upcoming opportunity
- discuss the timescales involved.
- understand market capabilities, innovations, risks, and costs.
If the Bidder wishes to attend, they MUST arrange an online one-to-one session via email at procurement@arcpartnership.co.uk. Bidders will only be allocated a 20-minute window.
When requesting a time slot, please provide email addresses for all the relevant people who wish to attend. The Client will then send a calendar invitation with the appropriate link.
- Tender notice published33 days ago23 Sept 2026, 13:36 BST
- Clarification questions by17 days ago9 Oct 2026, 23:59 BST
- Admission / appointment period ends6 days ago · period end, not a bid countdown20 Oct 2026, 14:00 BST
- Today27 Oct 2026
- Award decision expected byin 146 days22 Mar 2027, 23:59 GMT
- Contract startsin 215 days31 May 2027, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 19 Aug 2026- Preliminary market engagement notice published19 Aug 2026, 10:51 BSTUK2
- Tender notice published23 Sept 2026, 13:36 BSTUK4
- Status changed to active23 Sept 2026, 13:36 BST
- Procurement method changed23 Sept 2026, 13:36 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender