Find a TenderCancelledProcurement termination notice
Published 3 Sept 2025, 13:20 BST

Official UK procurement notice

Application Development with database and branding

Official notice

Authority: York St John University (Education)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£50,000≈ £50k / year · £50,000 inc. VAT
Submissions closed 22 Sept 2025
Contract term 1 yrends 2 Feb 2027 · starts 3 Feb 2026

What is being bought

Published requirement description

The University is seeking to appoint a suitably qualified provider for App Development, Database Creation/Migration & Branding - Maturity Monitor.

This will encompass a 2-stage procedure. Stage 1 will see an RFP asking for possible solutions (this document) as the University is yet to decide on a final specification for this work and is awaiting confirmation of funding. The University invites creativity at this stage and is open to different solutions being proposed to meet our needs.

As the solution may not be entirely fully formed at this point, we anticipate that pricing will only be indicative but nonetheless will be reasonable and evidence-based for what is being described.

The University will evaluate all the solutions proposed in Stage 1. Bidders who are awarded less than 50% in the Stage 1 scoring, will not be invited to participate in Stage 2 and the University will draft a final, definitive specification at this point. The University will notify bidders promptly if they will not be asked to participate in this tender any further.

The evaluation scoring and weighting may need to be modified at this point accordingly. If the nature of the final specification justifies modifying the anticipated timescales for the tender, they also may be modified at this point. The University will then issue a revised ITT, with a definitive specification asking for firm and finalised pricing. The University will only invite selected bidders who have participated in Stage 1 to submit proposals in Stage 2.

Stage 2 will commence once we have confirmation of the funding, therefore timescales are only indicative.

For more information about this opportunity, please visit the Delta eSourcing portal at:

neupc.delta-esourcing.com/tenders/UK-UK-York:-… ↗

To respond to this opportunity, please click here:

neupc.delta-esourcing.com/respond/877TS47S6U ↗

CPV: Programming services of application software

The lotProcurement structure

single lot · value published
Lot #1Awarded 1 yrSMEVCSEPublished value£50,000
Contract period: 3 Feb 2026 – 2 Feb 2027 (1 yr)Value: £50,000 exc. VAT · £50,000 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90%Price: 10%
Published sub-criteria (3)
  • Quality of solution: 60%
  • Methodology and technical merit: 30%
  • Indicative pricing: 10%
Published award criteria (3)
  • Quality of solution
  • Methodology and technical merit
  • Indicative pricing
What this means for your bid
  • Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Sept 2025, 13:20 BST
Last source update
5 Feb 2026, 14:05 GMT
Authority reference
TEN036
FTS notice number
2025/S 000-053532
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Programming services of application software
Delivery area
Yorkshire & Humber (UKE21)
Official registry OCID
ocds-h6vhtk-059324 Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
22 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

3 Sept 2025 → 5 Feb 2026 · 4 dates
  1. Tender notice published
    3 Sept 2025, 13:20 BST
  2. Submission deadline400 days ago
    22 Sept 2025, 12:00 BST
  3. Contract starts266 days ago
    3 Feb 2026
  4. Latest notice published264 days ago
    5 Feb 2026, 14:05 GMT

Notice history

3 events · 2 releases on Find a Tender · since 3 Sept 2025
  1. Tender notice published
    3 Sept 2025, 13:20 BST
    UK4
  2. Procurement termination notice published
    5 Feb 2026, 14:05 GMT
    UK12
  3. Status changed to complete
    5 Feb 2026, 14:05 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—5 Feb 2026CancelledThe grant we were working towards has been cancelled by the Medical Research Council and so we do not have access to the necessary funding.

Contracting authority & participating public bodies

York St John University

Contracting authorityPublic authority - sub-central government GB-PPON: PGRG-9322-VXQG Lord Mayors Walk, York, Yorkshire & Humber, YO31 7EXContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender