Official UK procurement notice
Arboricultural and Landscaping / Horticultural Framework
Authority: UNIVERSITY OF LANCASTER (Education)
What is being bought4 lots · detail below
Published requirement descriptionLancaster University is looking to re-tender its Arboricultural and Landscaping / Horticultural Services, and aims to establish a framework for the following lots:
Lot 1: Arboricultural Services
Lot 2: Landscape & Horticultural Services
Sub Lot 2a: Landscape & Horticultural Services Small Works - Estimated £0 to £5,000 per commission
Sub Lot 2b: Landscape & Horticultural Services Medium Works - Estimated £5,001 to £15,000 per commission
Sub Lot 2c: Landscape & Horticultural Services Large Works - Estimated £15,001+ per commission
Lot 3: Sports Pitch Reinstatement and Renovation Services
Lot 4: Internal Greenery Maintenance Services
- The authority expects to re-tender this requirement around 1 Sept 2031, 23:59 BST.
- How the procedure runs: A selection process will take place based on the responses to this Invitation to Participate document. Negotiation with preferred bidder (optional) at ITT Stage.
CPV: Horticultural services · Tree-clearing services · Tree-cutting services · Tree-maintenance services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 3 yrs · up to 5 yrs from 8 Jan 2027
Published description of the framework
On each occasion when these the services are required, Lancaster University will articulate the package of work and invite all suppliers appointed to the relevant Framework Lot to submit pricing for the package of work either via Mini-competition or Direct Award.
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £25,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Arboricultural ServicesRenewalceiling above
Tree management works will be mainly undertaken in accordance with the findings and recommendations of the Client's annual tree survey. Contractors will be asked to cost the specified works on an item-by-item basis. Issued contract work shall be completed within agreed timescales. Contractors are expected to provide a responsive emergency call-out service. Emergency tree works, including situations where trees pose an immediate risk to public safety, property, highways, or access routes, shall require attendance on site from the contractor within 24 hours of notification. Contractors must demonstrate the experience, resources, and capacity to deliver both planned and reactive services within agreed timescales and with minimal disruption to campus operations.
- Condition of participationshortlisting
Assessed on suitability of supplier's previous experience and demonstration of ability to fulfil the University's requirements.
Lot #2Landscape & Horticultural ServicesRenewalceiling above
Sub Lot 2a: Landscape & Horticultural Services Small Works - Estimated £0 to £5,000 per commission
Sub Lot 2b: Landscape & Horticultural Services Medium Works - Estimated £5,001 to £15,000 per commission
Sub Lot 2c: Landscape & Horticultural Services Large Works - Estimated £15,001+ per commission
The University is seeking contractors capable of delivering a range of grounds maintenance, and landscape improvement works across its estate. Typical works may include grass cutting, hedge and shrub maintenance, weed control, litter collection, planting schemes, biodiversity projects, and hard and soft landscape enhancements. Contractors must demonstrate the experience, resources, and capacity to deliver both planned and reactive services within agreed timescales and with minimal disruption to campus operations.
- Condition of participationshortlisting
Assessed on suitability of supplier's previous experience and demonstration of ability to fulfil the University's requirements.
Lot #3Sports Pitch Reinstatement and Renovation ServicesRenewalPublished value£20,000
The University is seeking contractors capable of delivering post-season sports pitch reinstatement and improvement works across its estate. Typical works may include full grass pitch renovation, decompaction, overseeding, topdressing, turf repairs, and small-scale drainage installations or repairs to improve surface performance and playability. Contractors must demonstrate the experience, resources, and specialist equipment necessary to deliver these works within agreed timescales and with minimal disruption to University activities.
- Condition of participationshortlisting
Assessed on suitability of supplier's previous experience and demonstration of ability to fulfil the University's requirements.
Lot #4Internal Greenery Maintenance ServicesRenewalPublished value£6,000
The University is seeking contractors capable of delivering the maintenance and management of its internal living landscape features, including the Library Green Wall and Ficus Tree, with the potential for additional internal planted areas to be incorporated during the contract term. Typical works may include, irrigation management, pruning, plant health monitoring, pest and disease control, replacement planting, nutrient management, and general horticultural maintenance. Contractors must demonstrate the experience, specialist knowledge, and resources necessary to maintain high-quality internal planting displays and support the health and longevity of these assets.
- Condition of participationshortlisting
Assessed on suitability of supplier's previous experience and demonstration of ability to fulfil the University's requirements.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Condition of participationshortlisting
Assessed on suitability of supplier's previous experience and demonstration of ability to fulfil the University's requirements.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Arboricultural and Landscaping / Horticultural Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Sept 2031
- First published
- 21 Sept 2026, 16:50 BST
- Last source update
- 21 Sept 2026, 16:50 BST
- Award evaluation window
- Submission end – 14 Dec 2026
- Authority reference
SP/26/1476- FTS notice number
2026/S 000-089343- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0776dcFind a Tender
- How it runs
A selection process will take place based on the responses to this Invitation to Participate document.
Negotiation with preferred bidder (optional) at ITT Stage.
How it was run
Official notice- Requests to participate (first stage)
- 19 Oct 2026, 10:00 BST
- Appointment period ends
- 19 Oct 2026, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This ITP document has been made available through the University's electronic tendering portal (In-Tend). Tenderers must submit their responses to this ITP through this same portal by the deadline stipulated at the top of this letter.
Website address: supplier.in-tend.co.uk/lancaster/home ↗
In-Tend Support: 0845 557 8079
E-mail: support@in-tend.com
Any queries regarding this ITP must be directed via the In-Tend 'correspondence' function and not sent directly to individual Lancaster University employees or agents by email or otherwise.
If you wish to be considered for tendering for this project:
Complete and return the Procurement Specific Questionnaire (PSQ) enclosed at Schedule 1 of this ITP via In-Tend.
Timeline
21 Sept 2026 → 8 Jan 2027 · 4 dates- Tender notice published35 days ago21 Sept 2026, 16:50 BST
- Admission / appointment period ends8 days ago · period end, not a bid countdown19 Oct 2026, 10:00 BST
- Today26 Oct 2026
- Award decision expected byin 49 days14 Dec 2026, 23:59 GMT
- Contract startsin 73 days8 Jan 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published21 Sept 2026, 16:50 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications This ITP document has been made available through the University's electronic tendering portal (In-Tend). Tenderers must submit their responses to this ITP through this same portal by the deadline stipulated at the top of this letter. In-Tend Support: 0845 557 8079 E-mail: suppor…
Notices published for this procedure
- Tender notice Tender notice on Find a Tender