TenderlineUK
Procurement Intelligence
Search
Find a TenderClosedTender notice
Published 24 Sept 2026, 12:06 BST

Official UK procurement notice

Artificial Intelligence Innovation · UK public procurement notice

Official notice

Authority: Office of Rail and Road (Central government)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: IT Services & Software (72) Delivery: UK
Published estimate£100,000£120,000 inc. VAT
Submissions closed 15 Oct 2026
Contract term 5 moends 9 Apr 2027 · up to 9 Apr 2028 with extensions · starts 26 Oct 2026

What is being bought

Published requirement description

ORR is seeking a specialist Microsoft AI delivery partner to design, develop and implement three AI solutions within its Microsoft 365 environment. The requirement includes: (1) an AI-enabled records retention and SharePoint remediation solution to improve information governance, metadata management and retention compliance; (2) a Corporate Knowledge Agent to support knowledge discovery, evidence retrieval and expertise identification; and (3) a Strategic Workforce Planning Agent to support workforce forecasting, scenario modelling and resource planning. The scope includes discovery, solution design, development, configuration, testing, security assurance, deployment, documentation, training, knowledge transfer and handover, with all solutions to be fully operational and supported by ORR by project completion.

CPV: Information technology services

The lotProcurement structure

single lot · value published
Lot #1Renewal 5 moSMEVCSEPublished value£100,000
Contract period: 26 Oct 2026 – 9 Apr 2027 (5 mo) · up to 9 Apr 2028 with extensionsValue: £100,000 exc. VAT · £120,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: ORR may extend the contract for up to 12 months beyond the initial term where additional time is required to complete implementation activities, provide post-implementation support, undertake further knowledge transfer, deliver enhancements to the implemented solutions, or support the expansion of capabilities to additional Microsoft 365 services or business areas. Any extension will be at ORR's sole discretion and subject to satisfactory supplier performance, continued business need and availability of funding.
72222300 Information technology services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The contract will be awarded on the basis of the Most Advantageous Tender (MAT), assessed against quality and price criteria. Quality will be evaluated on methodology, delivery approach and relevant experience (60% weighting). Price/value for money will be evaluated at 40%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Sept 2026, 12:06 BST
Last source update
24 Sept 2026, 12:06 BST
Authority reference
ORR CT 26-34
FTS notice number
2026/S 000-090514
Latest notice
Tender notice (UK4)
Classification (CPV)
Information technology services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-077964 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
15 Oct 2026, 12:00 BST
Clarification deadline
1 Oct 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via the ORR eTendering Portal @ orr.ukp.app.jaggaer.com/go/8296696501A0D3091277 ↗

All bids must be uploaded to the portal before the stated deadline.

The system allows suppliers to upload revised versions of their submissions up until the closing time, but late tenders will not be accepted.

All clarification questions must also be submitted through the electronic portal for audit purposes.

Responses will be shared with all bidders without identifying the source of the question.

No electronic auction will be used in this procurement.

Guidance on registering and using the portal can be found at: www.orr.gov.uk/about/procuring-good… ↗

Timeline

24 Sept 2026 → 26 Oct 2026 · 4 dates
  1. Tender notice published33 days ago
    24 Sept 2026, 12:06 BST
  2. Clarification questions by26 days ago
    1 Oct 2026, 12:00 BST
  3. Submission deadline12 days ago
    15 Oct 2026, 12:00 BST
  4. Contract starts38h ago
    26 Oct 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    24 Sept 2026, 12:06 BST
    UK4

Contracting authority & participating public bodies

Office of Rail and Road

Contracting authorityPublic authority - central government GB-PPON: PMPH-6471-MDYY 25 Cabot Square, London, London, E14 4QZContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender