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Published 13 Aug 2021, 14:35 BST

Official UK procurement notice

Asbestos Services Framework - Domestic Property

Official notice

Authority: The City of Edinburgh Council (Local council)

Framework agreement4 lotsServicesOpen procedureSME suitableMax 2 lots per supplier
Sectors: Construction & Civil Engineering (45)Cleaning & Environmental Services (90) Delivery: Scotland (UKM75)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 31 Jan 2022awarded 24 May 2022
Lots 4max 2 won per supplier

What is being bought4 lots · detail below

Published requirement description

The City of Edinburgh Council has approximately 20,000 Council homes, including 44 multi storey blocks. The Council carries out approximately 120,000 repair and maintenance jobs annually to these properties, using in house Craft Operatives and a framework of R&M contractors. This Service covers emergency (24hrs, 7 days a week), urgent, appointed and routine servicing works.

Asbestos work and Services are required to carry out UKAS accredited Asbestos management, refurbishment, demolition and re-inspection surveys as well as sampling, analytical services, removals, encapsulation, disposal works in all blocks and common areas as described above.

Contractors are also required to undertake Licensed and Non Licensed Work in addition to Notifiable Non Licenced Asbestos work in relation to all aspects and areas of the fabric of Council Homes including all services, utilities and apparatus contained within whether operational or redundant.

In order to maintain Service levels, at times, Asbestos information is required in a timely manner to prevent delays to work.

CPV: Asbestos removal services · Asbestos-removal work

How this framework works

From the published notice
Places
up to 12 suppliers · 10 bids on the busiest of 4 lots (0.8 per place) · 8 appointed

Lots and requirements (4)Procurement structure

4 lots · all with a published value · win at most 2 of them · same evaluation weights on every lot
Lot #1Asbestos Management SurveyingAwardedRenewalPublished value£8,000,000

Carry out UKAS accredited asbestos management, refurbishment and demolition surveys as well as asbestos re-inspection (condition monitoring) surveys as required in domestic housing stock and common areas.

Delivery: Scotland
Extensions: It is the intention of the Council that any Contract resulting from this ITT will commence in April 2022 for a period of three years with the option to extend for up to a further twelve months, undertaken at the sole discretion of the Council.Variant bids: not allowed
90650000 Asbestos removal services
Lot #2Asbestos Sampling and Laboratory AnalysisAwardedRenewalPublished value£3,000,000

To carry out UKAS accredited buildings materials sampling and laboratory analysis for asbestos content on both a standard turn around service and an accelerated urgent service as required in domestic housing stock and common areas.

Delivery: Scotland
Extensions: It is the intention of the Council that any Contract resulting from this ITT will commence in April 2022 for a period of three years with the option to extend for up to a further twelve months, undertaken at the sole discretion of the Council.Variant bids: not allowed
90650000 Asbestos removal services
Lot #3Air Testing and 4 Stage Clearance TestingAwardedRenewalPublished value£1,000,000

To carry out UKAS accredited air testing, including ‘reassurance’, ‘leak’, ‘background’ and other general air testing for the purposes of measuring airborne fibre levels as a risk management precaution, investigation tool or assurance. Carry out personal air testing 4-stage clearance testing [and the associated fibre counting by phase contrast microscopy] as required in domestic housing stock and common areas.

Delivery: Scotland
Extensions: It is the intention of the Council that any Contract resulting from this ITT will commence in April 2022 for a period of three years with the option to extend for up to a further twelve months, undertaken at the sole discretion of the Council.Variant bids: not allowed
90650000 Asbestos removal services
Lot #4Asbestos Remediation and RemovalAwardedRenewalPublished value£4,000,000

To carry out non-licensed asbestos works (both non-notifiable and notifiable) and licensed asbestos works on both a standard turn around service and an accelerated urgent service as required in domestic housing stock and common areas.

Delivery: Scotland
Extensions: It is the intention of the Council that any Contract resulting from this ITT will commence in April 2022 for a period of three years with the option to extend for up to a further twelve months, undertaken at the sole discretion of the Council.Variant bids: not allowed
45262660 Asbestos-removal work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation1
  • Economic & financial standing

    Tenderers are required to have a minimum “general” annual turnover of as below for the last two financial years.

    Where tenderers are applying for multiple lots their expected turnover should be the cumulative value of the above relevant requirements.

    Minimum: Turnover Lot 1 - Asbestos Management Surveying GBP4,000,000 Lot 2- Asbestos Sampling and Laboratory Analysis GBP1,500,000 Lot 3- Air Testing and 4 Stage Clearance Testing GBP500,000 Lot 4 - Asbestos Remediation and Removal GBP2,000,000 Current Ratio Current ratio for Current Year…
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Asbestos Services Framework - Domestic Property” is a framework: the contest is a place on its panel, up to 12 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
13 Aug 2021, 14:35 BST
Last source update
5 Jul 2022, 10:53 BST
Award evaluation window
17 Jan 2022 – …
Authority reference
CT0934
FTS notice number
2022/S 000-018264
Classification (CPV)
Asbestos removal servicesAsbestos-removal work
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-02d494 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: It is expected that as part of this framework tenderers will bid for; Asbestos consultancy – surveying, laboratory testing and air testing (UKAS accredited) or HSE licensed asbestos removal contractors (LARC’s) - physical removal and remediation works In order to maintain independence it is the preference to have separate organisations for each workstream. It is a mandatory requirement of this Framework Agreement that a prompt payment clause is present in all supply chain Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request (SC Ref:698802)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk/ ↗

Appointment period ends
31 Jan 2022, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
17 Jan 2022, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

15 Sept 2021 → 5 Jul 2022 · 5 dates
  1. Next notice expected
    15 Sept 2021, 00:00 BST
  2. Bids opened
    17 Jan 2022, 14:00 GMT
  3. Admission / appointment period endsperiod end, not a bid countdown
    31 Jan 2022, 14:00 GMT
  4. Bids must remain valid until
    17 May 2022, 23:59 BST
  5. Notice published
    5 Jul 2022, 10:53 BST

Notice history

5 events · 4 releases on Find a Tender · since 16 Dec 2021
  1. Status changed to active
    16 Dec 2021, 16:35 GMT
  2. Procurement method changed
    16 Dec 2021, 16:35 GMT
  3. Deadline moved to 31 Jan 2022, 14:00 GMT
    16 Dec 2021, 16:35 GMT
    +14 days · was 17 Jan 2022, 14:00 GMT
  4. Deadline published: 17 Jan 2022, 14:00 GMT
    16 Dec 2021, 16:35 GMT
  5. Status changed to complete
    5 Jul 2022, 10:53 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.217 Jan 202231 Jan 2022+14 d

To accommodate submissions over the Christmas period

Routine re-releases (4)
  • 2021-08: 1 release · 13 Aug 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 1010 from SMEs · busiest of 4 lots
Contracts signed 4latest 24 May 2022

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Asbestos Management Surveying

    Signed
    24 May 2022
    Value
    —
    Status
    active

  • Asbestos Sampling and Laboratory Analysis

    Signed
    24 May 2022
    Value
    —
    Status
    active

  • Air Testing and 4 Stage Clearance Testing

    Signed
    24 May 2022
    Value
    —
    Status
    active

  • Asbestos Remediation and Removal

    Signed
    24 May 2022
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Asbestos Management Surveying10bids · 10 electronic · 10 from abroad10—£939,440 – £1,174,300
2 · Asbestos Sampling and Laboratory Analysis8bids · 8 electronic · 8 from abroad8—£66,966 – £94,869
3 · Air Testing and 4 Stage Clearance Testing10bids · 10 electronic · 10 from abroad10—£273,252 – £302,239
4 · Asbestos Remediation and Removal8bids · 8 electronic · 8 from abroad7—£1,841,830 – £2,254,273

Contracting authority & participating public bodies

The City of Edinburgh Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Waverley Court, 4 East Market Street, Edinburgh, Scotland, EH8 8BGContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff CourtReview body Edinburgh

Framework contractors & participating bidders

8 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.