Official UK procurement notice
Asset Tracking System · UK public procurement notice
Authority: NHS Borders (NHS & healthcare)
What is being bought
Published requirement descriptionNHS Borders is seeking competitive tenders from suitably experienced suppliers for an asset tracking system. The requirement supports a programme to improve the control, traceability and efficient management of clinical and selected non-clinical equipment, replacing fragmented manual records with sustainable digital tracking and reporting.
CPV: Software package suites
The lotProcurement structure
single lot · value publishedLot #1NHS Borders is seeking competitive quotations from suitably experienced suppliers for…Published value£116,000
NHS Borders is seeking competitive quotations from suitably experienced suppliers for an asset tracking system. The requirement supports a programme to improve the control, traceability and efficient management of clinical and selected non-clinical equipment, replacing fragmented manual records with sustainable digital tracking and reporting.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Quality & Functional Fit (Including Demonstration & scenario Testing): 30%
- Technical, Cyber Security & IG: 20%
- Implementation & Deliverability: 20%
- price: 25%
- Sustainability & Social Value: 5%
Published award criteria (5)
- Quality & Functional Fit (Including Demonstration & scenario Testing): 30
- Technical, Cyber Security & IG: 20
- Implementation & Deliverability: 20
- Sustainability & Social Value: 5
- Price: 25
- Suitability
N/A
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £232,000 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How NHS Borders buys Facilities management software package and software package suite (CPV 4842), and who usually turns up
NHS Borders’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Facilities management software package and software package suite (CPV 4842) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 6 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Awards are recorded, but published direct routes and bid counts do not establish this buyer’s share.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0%
2–314%
4–643%
7+43%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate80%
Within ±2%10%
Above estimate10%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1NHS Borders is seeking competitive quotations from suitably experienced suppliers for…CPV 4842Published estimate£116k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid4%
2–314%
4–644%
7+38%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 1 comparable award. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£81k–£111k
Estimate£116k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
Softcat PlcLarge | £272m356 awards in 36m · last this month | 104 live · £569m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=4 |
CIVICA UK LIMITEDLarge | £47m158 awards in 36m · last this month | 63 live · £163m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% below n=19 |
| £22m14 awards in 36m · last 4 months ago | 4 live · £8.7m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 17% below n=2 | |
| £378m19 awards in 36m · last 1 month ago | 7 live · £213k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=1 | |
Phoenix Software LtdLarge | £280m212 awards in 36m · last 1 month ago | 80 live · £152m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=10 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Open for tender
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Oct 2026, 15:58 BST
- Last source update
- 5 Oct 2026, 15:58 BST
- Award evaluation window
- 16 Nov 2026 – …
- FTS notice number
2026/S 000-093954- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078109Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The successful Contractor will be required to:
- Deliver, configure and achieve acceptance of the Asset Visibility and Equipment Utilisation Solution by 31 March 2027.
- Comply with all NHS Borders information governance, cyber security, data protection and digital assurance requirements prior to implementation.
- Provide implementation, configuration, testing, training, documentation and handover in accordance with the contract specification.
- Provide support, maintenance and service reporting throughout the contract term.
- Maintain appropriate insurance cover throughout the contract period.
- Comply with all applicable health and safety, equality, environmental and employment legislation.
- Maintain the confidentiality, integrity and availability of NHS Borders data and ensure secure return or destruction of data at contract expiry.
Publisher note: Please see attached Specification. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=844805. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:844805) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=844805
How to participate & submission route
Official notice Submit via Public Contracts ScotlandTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11162 ↗
- Requests to participate (first stage)
- —
- Tender submission deadline
- 16 Nov 2026, 12:00 GMT
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 16 Nov 2026, 12:00 GMT
Timeline
5 Oct 2026 → 31 Mar 2027 · 4 dates- Notice published22 days ago5 Oct 2026, 15:58 BST
- Today27 Oct 2026
- Submission deadlinein 19 days16 Nov 2026, 12:00 GMT
- Bids openedin 19 days16 Nov 2026, 12:00 GMT
- Bids must remain valid untilin 155 days31 Mar 2027, 23:59 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria