Find a TenderAwarded
Published 3 Dec 2024, 11:56 GMT

Official UK procurement notice

AT1318 Facilities Management Hart House & Morton House, Luton

Official notice

Authority: Luton Borough Council (Local council)

ServicesOpen procedureSME suitable
Published estimate£1,000,000exc. VAT8.4% above published estimate
Submissions closed 13 Jan 2025awarded 24 Feb 2025
Awarded to ETHOS FARM LIMITED

What is being bought

Published requirement description

Procured by Luton Council on behalf of Luton Rising.

Morton House and Hart House are two office developments that form part of the Luton

Rising estate. Both on Kimpton Road in Luton, they offer flexible working space and meeting

rooms for local organisations. Hart House is a grade 2 listed building and established as a

multi office facility with existing tenants and users. Morton House is a brand-new

development to open early in 2025 which will provide a high-quality office environment,

onsite café and a number of flexible working areas, and public access. Both offices can be

used for a one off meeting or as long term tenancy.

We need one Provider who can provide a fully serviced and maintained office environment,

offering a safe, clean and inviting working and meeting space. Services to include full

cleaning of entire estate during the day and after-hours, 24-hour security and monitoring,

receptionist cover 5 working days a week for both sites, laundry service so showers are

accessible, car parking management and monitoring, visitor welcome and induction,

managing meeting room bookings, engaging and liaising with all users and tenants to be sure

they have the best experience, working with Luton Rising to actively maximise revenue

through bookings, full facilities management of both buildings including cleaning, repairs,

furniture movements.

CPV: Building and facilities management services

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: East of England
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Price: 100%
Published sub-criteria (1)
  • Cost and Quality: 100%
Published award criteria (1)
  • Cost and Quality: 100
What this means for your bid
  • Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Dec 2024, 11:56 GMT
Last source update
24 Feb 2025, 09:40 GMT
Award evaluation window
6 Jan 2025 – …
Authority reference
DN752403
FTS notice number
2025/S 000-007049
Classification (CPV)
Building and facilities management services
Delivery area
East of England (UKH21)
Official registry OCID
ocds-h6vhtk-04c1c1 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
13 Jan 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
6 Jan 2025, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

6 Jan 2025 → 24 Feb 2025 · 3 dates
  1. Bids opened
    6 Jan 2025, 12:30 GMT
  2. Submission deadline
    13 Jan 2025, 12:00 GMT
  3. Notice published
    24 Feb 2025, 09:40 GMT

Notice history

2 events · 3 releases on Find a Tender · since 11 Dec 2024
  1. Deadline moved to 13 Jan 2025, 12:00 GMT
    11 Dec 2024, 09:18 GMT
    +7 days · was 6 Jan 2025, 12:00 GMT
  2. Status changed to complete
    24 Feb 2025, 09:40 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineDATE · IV.2.26 Jan 202513 Jan 2025+7 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,084,0451 contract exc. VAT
Bids received 1810 from SMEs
Contracts signed 1latest 24 Feb 2025
Awarded toValueDateStatus
ETHOS FARM LIMITED£1,084,045 †—Awarded

Contracts

  • Contract 007049-2025-AT1318 Facilities Management @ Hart & Morton House-1 · ETHOS FARM LIMITED

    Signed
    24 Feb 2025
    Value
    £1,084,045
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
18bids · 18 electronic10——

Contracting authority & participating public bodies

Luton Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall, George Street, Luton, East of England, LU1 2BQContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • HIGH COURT OF JUSTICEReview body LONDON

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.