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Published 15 Jul 2025, 11:21 BST

Official UK procurement notice

AT1781 - Additional CCTV contractor to carry out repairs, maintenance and installation of the Luton Housing CCTV systems

Official notice

Authority: Luton Borough Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32)Security, fire-fighting, police and defence equipment (35)Recreational, cultural and sporting services (92) Delivery: East of England (UKH21)
Published estimate£690,000≈ £753k / year · £828,000 inc. VAT
Submissions closed 2 Sept 2025
Next notice expected 24 Jul 2025
Contract term 11 moends 18 Sept 2026 · up to 17 Sept 2027 with extensions · starts 20 Oct 2025

What is being bought

Published requirement description

We require a local CCTV contractor to carry out repairs, maintenance and installation of the Luton Housing CCTV systems. Specification and pricing schedules are drafted but not yet complete. This will be worked on as a priority as there are concerns we are currently overspending for these works.

CPV: Closed circuit television services · Closed-circuit television cameras · Security cameras

The lotProcurement structure

single lot · value published
Lot #1Renewal 11 moSMEVCSEPublished value£690,000
Contract period: 20 Oct 2025 – 18 Sept 2026 (11 mo) · up to 17 Sept 2027 with extensionsValue: £690,000 exc. VAT · £828,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligibleVCSE eligible
Extensions: This contract will be on a 1+1+1 basis
32234000 Closed-circuit television cameras35125300 Security cameras92222000 Closed circuit television services
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing

    Financial Capacity Conditions of Participation

    Please confirm you can provide one of the following to demonstrate your economical/financial standing:

    a. A copy of your audited accounts for the most recent two years

    b. A statement of your turnover, profit and loss account and cash flow for the most recent year of trading

    c. A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position

    d. Alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • AT1781 - Additional CCTV contractor to carry out repairs, maintenance and installation of the Luton Housing CCTV systems: Quality - 40% Social Value - 20% Price - 40%
Conditions of participation1
  • Economic & financial standing

    Financial Capacity Conditions of Participation

    Please confirm you can provide one of the following to demonstrate your economical/financial standing:

    a. A copy of your audited accounts for the most recent two years

    b. A statement of your turnover, profit and loss account and cash flow for the most recent year of trading

    c. A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position

    d. Alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
15 Jul 2025, 11:21 BST
Last source update
4 Aug 2025, 10:59 BST
Award evaluation window
Submission end – 2 Oct 2025
Authority reference
DN782231
FTS notice number
2025/S 000-045540
Latest notice
Tender notice (UK4)
Classification (CPV)
Closed circuit television servicesClosed-circuit television camerasSecurity cameras
Delivery area
East of England (UKH21)
Official registry OCID
ocds-h6vhtk-055f2b Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
2 Sept 2025, 12:00 BST
Clarification deadline
18 Aug 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.procontract.due-north.com ↗

Timeline

15 Jul 2025 → 20 Oct 2025 · 8 dates
  1. Planning notice published
    15 Jul 2025, 11:21 BST
  2. Next notice expected
    24 Jul 2025, 23:59 BST
  3. Market engagement
    24 Jul 2025, 23:59 BST

    We will be conducting a market engagement on the 24th of July.

  4. Tender notice published
    4 Aug 2025, 10:59 BST
  5. Clarification questions by
    18 Aug 2025, 12:00 BST
  6. Submission deadline
    2 Sept 2025, 12:00 BST
  7. Award decision expected by391 days ago
    2 Oct 2025, 23:59 BST
  8. Contract starts374 days ago
    20 Oct 2025, 00:00 BST

Notice history

5 events · 2 releases on Find a Tender · since 15 Jul 2025
  1. Preliminary market engagement notice published
    15 Jul 2025, 11:21 BST
    UK2
  2. Tender notice published
    4 Aug 2025, 10:59 BST
    UK4
  3. Status changed to active
    4 Aug 2025, 10:59 BST
  4. Procurement method changed
    4 Aug 2025, 10:59 BST
  5. Deadline published: 2 Sept 2025, 12:00 BST
    4 Aug 2025, 10:59 BST

Contracting authority & participating public bodies

Luton Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWCV-4283-GVPW Town Hall, Luton, East of England, LU1 2BQContact name, email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure