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Published 13 May 2021, 17:34 BST

Official UK procurement notice

Audio Visual Services (AVS)

Official notice

Authority: British Film Institute (Charity / VCSE)

Framework agreementServicesOpen procedureSME suitable
Sectors: Recreational, cultural and sporting services (92) Delivery: East of England (UKH23)
Framework ceiling (notional)£300,000framework ceiling, not attributable revenue
Submissions closed 15 Jun 2021awarded 4 Jan 2022

What is being bought

Published requirement description

The BFI and its strategic partners are responsible for the preservation and public accessibility of a significant share of UK audio visual heritage. It is universally accepted that content essentially ‘locked’ within obsolete tape-based audio and video recording systems are increasingly at risk due to the proprietary and commercially unsupported nature of the products used to create them over a period spanning many decades.While the BFI and its partners maintain considerable expertise and machinery to support and preserve these formats through digitisation, it is clear that greater capacity through commercial provision will be required to facilitate an accelerated programme of large-scale digitisation for video and audio content to provide suitable digital file formats and associated metadata for long-term preservation.

  • Recurrence: At the end of the current framework agreement which is maximum of 4 years

CPV: Motion picture and video tape production and related services

How this framework works

From the published notice
Places
up to 6 suppliers · 8 bids received (1.3 per place) · 6 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: East of England
Extensions: Agreement is for an initial 36 month period with the option to extend for a further 12 monthsVariant bids: allowed
92110000 Motion picture and video tape production and related services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 90%Price: 10%
Published sub-criteria (2)
  • Quality Questions: 90%
  • Rate Card: 10%
Published award criteria (2)
  • Quality Questions: 90%
  • Rate Card: 10%
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
  • “Audio Visual Services (AVS)” is a framework: the contest is a place on its panel, up to 6 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · At the end of the current framework agreement which is maximum of 4 years
First published
13 May 2021, 17:34 BST
Last source update
4 Jan 2022, 17:38 GMT
Award evaluation window
15 Jun 2021 – …
Authority reference
2021/250
FTS notice number
2022/S 000-000119
Classification (CPV)
Motion picture and video tape production and related services
Delivery area
East of England (UKH23)
Official registry OCID
ocds-h6vhtk-02b0c8 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Tender documents are also served through a separate tool: https://in-tendhost.co.uk/bfi/aspx/Home ↗

Appointment period ends
15 Jun 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
15 Jun 2021, 12:15 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/bfi/aspx/Home ↗

Timeline

15 Jun 2021 → 4 Jan 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    15 Jun 2021, 12:00 BST
  2. Bids opened
    15 Jun 2021, 12:15 BST
  3. Bids must remain valid until
    13 Sept 2021, 23:59 BST
  4. Notice published
    4 Jan 2022, 17:38 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Jan 2022, 17:38 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 6admitted to the panel · see the list ↓
Bids received 86 from SMEs
Contracts signed 1latest 4 Jan 2022

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Audio Visual Services (AVS)

    Signed
    4 Jan 2022
    Value
    £30,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8bids · 8 electronic · 2 from abroad6——

Contracting authority & participating public bodies

British Film Institute

Contracting authorityCharity / VCSEBody governed by public lawRecreation, culture and religion BFI, 21 Stephen Street, London, London, W1T 1LNContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • BFIReview body London

Framework contractors & participating bidders

6 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria