Official UK procurement notice
Automated Video Redaction Solution
Authority: The Police & Crime Commissioner for Sussex (Police & fire)
What is being bought
Published requirement descriptionThe Police and Crime Commissioner for Sussex on behalf of themselves and the Police and Crime Commissioner for Surrey are looking to contract with a supplier for the provision of an automated video redaction solution for teams involved in supplying material linked for both civil and criminal cases.
This must be a cloud solution.
Amongst other things, the system will need to be able to meet the following requirements:
- Masking/blocking of logos, faces, vehicle registrations and any other features as identified by the user.
- Ability to redact video with and without audio.
- Ability to apply reverse redaction
- The ability to apply zone redaction
- Finalise the redaction
- Progressive Editing enabled – ability to edit/redact over time rather than edit all in one go (e.g., edit over a couple of shifts)
- Ability to review redactions and amend/tweak as necessary during the mark up stage.
- Ability to use both automated (automatic tracking of faces – e.g., if person moves, need the mask to move with it and track it) and manual redaction options.
- Comprehensive Redaction Editing Options (Frame-by-Frame, Real-Time Tracking, Audio, facial recognition, VRN (Vehicle Registration Number) recognition, skin blur, and object tracking)
- Ability to upload various media types and convert redacted video files in industry standards formats such as MP4, AVI etc from the Surrey and Sussex DEMs platform (currently NICE Investigate)
- Automatic recognition of other vehicle reg numbers
- Ability to collate digital groupings of evidence (photos, videos, CCTV, etc.) into case folders
- Redact audio that comes with images – e.g., remove speech other than the person requesting the info, or redact names and addresses stated by the person
- Redact audio only footage - e.g., remove speech other than the person requesting the info, or redact names and addresses stated by the person
- Run transcriptions from audio.
- Transcription Feature for Audio Redaction with Keyword/Phrase Identification
- Assign and Modify User Permissions for Each Case
- Role-Based Access Control (RBAC) Implementation
- How the procedure runs: The Police and Crime Commissioner for Sussex, on behalf of themselves, and the Police and Crime Commissioner for Surrey, issue this Invitation to Tender for the provision of an a cloud Video Redaction Solution. This is being tendered as a competitive flexible procedure consisting of three evaluated stages; Stage 1 Down Selection: Bidders are asked to complete the Procurement Specific Questionnaire, Technical Compliance Document and Quality Response document to demonstrate their legal compliance, technical compliance, organisation and solution capability and social value. Stage 2 Demonstrating and Pricing: The four highest scoring Bidders from stage 1, will be invited to demonstrate their solution to an evaluation panel and submit their pricing. Bidders who score 3 (acceptable) or higher on all criteria within the demonstration will be further assessed on their pricing. Stage 3 User Testing: The Bidder with the highest combined demonstration and pricing score from stage 2 will be invited to have their proposed solution tested by the Authority. This is to allow the Authority to conduct due diligence as to the suitableness of the solution with the Authorities requirements. Following successful user testing, the Successful Bidder will be awarded the Contract. If for any reason the Bidders solution fails user testing, the Authority reserves the right to invite the second highest scoring Bidder from stage 2 to participate in stage 3.
CPV: Communication and multimedia software package · Document creation software package · Document creation, drawing, imaging, scheduling and productivity software package · Drawing and imaging software package · IT software package · Industry specific software package · Music or sound editing software package · Software package and information systems · Video-editing equipment
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£286,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Simple description: Assessment will be as follows: Stage 1: Down selection • Procurement Specific Questionnaire: Pass/Fail • Technical Compliance 45% Weighting: o Mandatory: Pass/Fail o ‘Should’: Score 3 per criteria met o ‘Could’: Score 1 per criteria met • Quality: Solution and Organisation Capability 45% Weighting • Social Value: 10% Weighting Stage 2: Demonstration and Pricing: • Demonstration: 60% Weighting • Pricing: 40% Weighting Stage 3: User Testing • User Testing: Pass/Fail
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 23 Apr 2025, 12:24 BST
- Last source update
- 4 Sept 2025, 17:00 BST
- Award evaluation window
- Submission end – 10 Nov 2025
- Authority reference
JPS1769- FTS notice number
2025/S 000-054078- Accelerated
- Qualifying planned procurement notice
- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-050642Find a Tender- Contract terms summary
30 days following valid invoice with relevant backing data
- How it runs
The Police and Crime Commissioner for Sussex, on behalf of themselves, and the Police and Crime Commissioner for Surrey, issue this Invitation to Tender for the provision of an a cloud Video Redaction Solution.
This is being tendered as a competitive flexible procedure consisting of three evaluated stages;
Stage 1 Down Selection: Bidders are asked to complete the Procurement Specific Questionnaire, Technical Compliance Document and Quality Response document to demonstrate their legal compliance, technical compliance, organisation and solution capability and social value.
Stage 2 Demonstrating and Pricing: The four highest scoring Bidders from stage 1, will be invited to demonstrate their solution to an evaluation panel and submit their pricing. Bidders who score 3 (acceptable) or higher on all criteria within the demonstration will be further assessed on their pricing.
Stage 3 User Testing: The Bidder with the highest combined demonstration and pricing score from stage 2 will be invited to have their proposed solution tested by the Authority. This is to allow the Authority to conduct due diligence as to the suitableness of the solution with the Authorities requirements.
Following successful user testing, the Successful Bidder will be awarded the Contract. If for any reason the Bidders solution fails user testing, the Authority reserves the right to invite the second highest scoring Bidder from stage 2 to participate in stage 3.
- Risks
Fluctuating need across the Forces may mean that licences require adjusting.
How it was run
Official notice- Submission deadline
- 1 Oct 2025, 12:00 BST
- Clarification deadline
- 25 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
In order to access this tender Organisations must register on sell2.in-tend.co.uk/blpd ↗
Once registered, sign into the portal
In the top right hand corner of the screen click Portal
Scroll down and find Sussex Police
Click Register with organisation
You will then be able to access the tender and register your interest to bid.
Submissions received by any other means then through the Intend portal will not be accepted.
Timeline
23 Apr 2025 → 1 Jan 2026 · 8 dates- Planning notice published23 Apr 2025, 12:24 BST
- Market engagement30 Apr 2025, 00:59 BST
Request for Information:
In order to help build their budget model, and tender document packs, Sussex and Surrey Police are asking suppliers with automated video reaction solutions to provide some information relating to the type of pricing models they use, the bracket groupings for these and in addition whether an online portal could be used during the testing phase.
Please note response to this Request for Information will be for information purposes only. This request for information is not a request to participate stage, and will not be used to limit the selection of suppliers who are invited to bid during the procurement stage. The procurement itself will be a competitive flexible procurement, with the first stage being an open procedure as to not limit the market.
Information provided in response to the questions within this request for information will be treated as confidential, will not be shared outside of Sussex and Surrey Police, and will be used to inform the creation of their tender packs and budget models only.
Responses should be submitted using the following link: sell2.in-tend.co.uk/blpd ↗
Where a supplier has not yet registered on In-tend, they will need to do so and then log into the portal. In the top right hand corner click the portal button, scroll down the list of authorities until you find Sussex Police and click the register with this organisation button. It should then link you to the Sussex Police page where you can access the Request for Information.
Please note the In-tend portal can take up to 15 minutes once registered to Sussex Police before you can access the Sussex Police opportunities, if you are still unable to access then please contact myself via email: paige.ward@sussex.police.uk
Suppliers are asked to only provide information requested in the Request for Information, and not provide any additional marketing or sales information relating to your products/solutions. All suppliers will be given the opportunity to provide any additional required information when the Procurement is live and open for bids. Suppliers who are successful in the initial evaluation stages of the competitive flexible procedure will then have the opportunity to demonstrate their product. Suppliers will be given the opportunity to ask any clarification questions when the procurement is live and open for bids.
- Next notice expected2 Jul 2025, 00:59 BST
- Tender notice published4 Sept 2025, 17:00 BST
- Clarification questions by396 days ago25 Sept 2025, 12:00 BST
- Submission deadline390 days ago1 Oct 2025, 12:00 BST
- Award decision expected by350 days ago10 Nov 2025, 23:59 GMT
- Contract starts299 days ago1 Jan 2026
Notice history
10 events · 3 releases on Find a Tender · since 23 Apr 2025- Preliminary market engagement notice published23 Apr 2025, 12:24 BSTUK2
- Planned procurement notice published4 Jun 2025, 15:18 BSTUK3
- Published value published: £200,0004 Jun 2025, 15:18 BST
- Status changed to planned4 Jun 2025, 15:18 BST
- Procurement method changed4 Jun 2025, 15:18 BST
- Deadline published: 8 Aug 2025, 13:00 BST4 Jun 2025, 15:18 BST
- Tender notice published4 Sept 2025, 17:00 BSTUK4
- Published value updated to £286,0004 Sept 2025, 17:00 BSTwas £200,000
- Status changed to active4 Sept 2025, 17:00 BST
- Deadline moved to 1 Oct 2025, 12:00 BST4 Sept 2025, 17:00 BST+54 days · was 8 Aug 2025, 13:00 BST
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender