Official UK procurement notice
Automatic Fire Detection and Associated Equipment Installation, Maintenance and Reactive Repair at Windsor and London Estates
Authority: Buckingham Palace (Public body)
What is being bought
Published requirement descriptionThis contract relates to both fire alarm replacement works and the planned preventative maintenance and
Service Contract.
Installation works will be required to be undertaken within;
- Windsor Castle Upper Ward
- Windsor Castle Middle and Lower Ward
- Windsor Castle Control Room
- Windsor Castle Mews
- Windsor Castle Home Park
- Kensington Palace - Main Palace, Ancillary Accommodation and Old Barracks
The installation works must be completed including commissioning works prior to the end of the fixed
contract period (3 years).
The estate consists of a number of listed and historic buildings, scheduled ancient monuments and buildings of
historic interest, many of which have some form of public access and all of which are considered secure
installations.
It is envisaged that whilst a single contract, individual installation projects will be managed as separate
projects to the service and maintenance contracts.
For more information about this opportunity, please visit the eSourcing portal at:
www.delta-esourcing.com/tenders/UK-UK-London… ↗
To respond to this opportunity, please click here:
- How the procedure runs: In Stage 1, bidders will be asked to submit a Procurement Specific Questionnaire, which will be used to shortlist the five top-scoring suppliers who will be taken forward to Stage 2. In Stage 2, bidders will be asked to provide a written bid based on the evaluation criteria within the tender pack. This will include an interview element.
CPV: Fire-alarm system installation work · Fire-alarm systems · Fire-detection systems · Fire-prevention installation works · Fire-prevention services · Repair and maintenance services of firefighting equipment
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Technical Evaluation: 30%
- Interview: 10%
- Commercial Evaluation: 55%
- Environmental & Sustainability: 5%
Published award criteria (4)
- Technical Evaluation
- Commercial Evaluation
- Environmental & Sustainability
- Interview
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 27 Aug 2026, 17:00 BST
- Last source update
- 10 Sept 2026, 15:19 BST
- Award evaluation window
- Submission end – 1 Feb 2027
- Authority reference
0042/PPTO- FTS notice number
2026/S 000-081957- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-06ee07Find a Tender
- How it runs
In Stage 1, bidders will be asked to submit a Procurement Specific Questionnaire, which will be used to shortlist the five top-scoring suppliers who will be taken forward to Stage 2.
In Stage 2, bidders will be asked to provide a written bid based on the evaluation criteria within the tender pack. This will include an interview element.
How it was run
Official notice- Submission deadline
- 2 Oct 2026, 11:00 BST
- Clarification deadline
- 17 Sept 2026, 11:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenderers will need to be registered on the Central Digital Platform (CDP) prior to tender submission and will be required to submit their core information to the Royal Household through CDP. The CDP is available at www.gov.uk/find-tender ↗.
For more information about this opportunity, please visit the eSourcing portal at:
www.delta-esourcing.com/tenders/UK-UK-London… ↗
To respond to this opportunity, please click here:
www.delta-esourcing.com/respond/6KRNVD8VWP ↗
Alternatively, Tenderers will need to email the Royal Household Procurement team (procurement@royal.uk) to request access to the PSQ. Tenderers will then need to sign up to the Royal Household's e-Sourcing platform, Delta, in order to receive the ITT and be able to submit clarification questions and tender returns. Sign up link: www.delta-esourcing.com/delta/signup.html ↗.
Timeline
27 Aug 2026 → 1 Sept 2027 · 6 dates- Tender notice published61 days ago27 Aug 2026, 17:00 BST
- Latest notice published47 days ago10 Sept 2026, 15:19 BST
- Clarification questions by40 days ago17 Sept 2026, 11:00 BST
- Submission deadline25 days ago2 Oct 2026, 11:00 BST
- Today27 Oct 2026
- Award decision expected byin 97 days1 Feb 2027, 23:59 GMT
- Contract startsin 308 days1 Sept 2027, 00:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 27 Aug 2026- Tender notice published27 Aug 2026, 17:00 BSTUK4
- Tender notice published10 Sept 2026, 15:19 BSTUK4
- Published value updated10 Sept 2026, 15:19 BST
Published amendments (1)
Updated Total Contract Value. Original value was incorrect.
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender