Find a TenderAwarded
Published 6 Apr 2023, 12:35 BST

Official UK procurement notice

Biddick Academy - Cleaning Services

Official notice

Authority: RED BOX CONSULTANCY SERVICES LIMITED·Consortium: 2 public authorities

ServicesOpen procedure
Budget not disclosedValue not published
Submissions closed 12 May 2023awarded 18 Jul 2023
Awarded to AAA Caring Caretaker Ltd

What is being bought

Published requirement description

The key aims of the tender are to:

 Provide a high standard of cleaning.

 Deliver the cleaning services with consistency - good quality assurance systems in place.

 Good communication at local and operations manager level with the individual School - two-way communication. The school would like weekly/fortnightly updates on certain information, such as hours delivered against plan, service issues and observation.

 Daily interaction with the client.

 Develop an effective method of handing over any special needs and comments on a daily basis.

 Cleaners to work the hours that best suit the needs of the school and maximise the work completed.

 Training and development of the teams at the school.

This does not imply that this is not happening now - these are the aims of the contract.

The school work to provide the pupils and staff with the very best experiences they can. The quality of the environment in which they all work together is very important to us. The cleanliness and good order of the classrooms, corridors, and other areas of the school impact upon the teaching and learning that goes within the school. The school expectations are high, and they are looking for a cleaning contractor who has the same aims and aspirations as we do. They do seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events in our year.

CPV: School cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1All of the tenders will be subject to a detailed evaluation process which will be…AwardedRenewal

All of the tenders will be subject to a detailed evaluation process which will be based on an appropriate balance between sound commercial principles, technical expertise and a firm commitment to meeting all of the School's requirements.

The Evaluation Matrix below details the requirements of this tender including weighting. The School shall be under no obligation to accept the lowest of any tender prices submitted hereunder.

ELEMENT

Commercial

Cleaning Financial response

Financial Narrative

Quality

Company Information

Vision for the Performance of Works - Cleaning

Holiday Cleaning

Health, Safety and Environmental Management

Quality Assurance

TUPE

Labour transition

Continuity of Service

Monitoring of Hours

Human Resources Policy

Management Support

Documentation

Mobilisation

Innovation and AI

References

Delivery: North East · Biddick Academy Biddick Lane Washington NE38 8AL
Extensions: Options for 2 further 12 month extensions to be discussed in year 3 and 4 for the 4th and 5th year.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published award criteria (2)
  • Quality: 50
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
6 Apr 2023, 12:35 BST
Last source update
18 Jul 2023, 15:28 BST
Award evaluation window
12 May 2023 – …
FTS notice number
2023/S 000-020688
Classification (CPV)
School cleaning services
Delivery area
North East (UKC)
Official registry OCID
ocds-h6vhtk-03bd46 Find a Tender

Publisher note: Documents for this tender should be requested via email from admin@redboxcs.com

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
12 May 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
12 May 2023, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

12 May 2023 → 18 Jul 2023 · 3 dates
  1. Submission deadline
    12 May 2023, 12:00 BST
  2. Bids opened
    12 May 2023, 12:01 BST
  3. Notice published
    18 Jul 2023, 15:28 BST

Notice history

2 events · 2 releases on Find a Tender · since 18 Jul 2023
  1. Status changed to complete
    18 Jul 2023, 15:28 BST
  2. Buyer details updated
    18 Jul 2023, 15:28 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 4
Contracts signed 1latest 18 Jul 2023
Awarded toValueDateStatus
AAA Caring Caretaker Ltd——Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
All of the tenders will be subject to a detailed evaluation process which will be…4bids——£188,000 – £208,000
Whole notice———£188,000 – £208,000

Contracting authority & participating public bodies

2 public bodies on the notice

RED BOX CONSULTANCY SERVICES LIMITED

Contracting authorityBody governed by public lawEducation GB-COH: 05126781 1 Innisfree Close, HARROGATE, Yorkshire & Humber, HG28PLContact name, email, phone

Consortium members and other public bodies

  • Biddick AcademyContracting authorityBody governed by public lawEducationGB-UKPRN: 10042218 Washington, North EastContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Red Box Consultancy ServicesReview body HarrogateContact email
  • Red Box Consultancy Services LtdReview body HarrogateContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.