Birmingham Highways Maintenance and Management Sub-contract

(a) This Procurement Documents are issued by Birmingham Highways Limited as the Procuring Entity.

(b) The Services comprise highway rehabilitation, maintenance and management services on the Project Network, as further detailed in the Output Specification.

(c) The Procuring Entity intends to procure the Services through an operating sub contract which is back to back with the provisions of the Project Agreement. Further details are set out in the ITPD.

(d) The Procurement Process is being conducted in accordance with the PCR and the Procuring Entity will follow a procedure equivalent to the competitive dialogue procedure set out in Regulation 30 of the PCR. Whilst the Procuring Entity is not a contracting authority that is required to comply with the PCR under law, in accordance with good practice, the Procuring Entity has elected to undertake this procurement in accordance with the PCR. The competitive dialogue procedure under the PCRs is generally well-understood in the market, and provides the market with confidence and assurance that the Procurement Process will be undertaken in accordance with general procurement law principles, including transparency, equal treatment of bidders and fairness. In addition, the competitive dialogue procedure provides the Procuring Entity with a clear route to identifying the most suitable solution to its requirements that offers the best value for money.

(e) All communications between Applicants and the Procuring Entity, and subsequently between Bidders and the Procuring Entity, will be managed via the Portal, as specified in SQ Guidance and ITPD, respectively.

(f) In order to gain access to the Portal, Applicants must first submit a Portal access request to Michael Murray at mmurray@equitix.co.uk (copying: Clive Betts at Clive.Betts@birmingham.gov.uk) and list the email addresses requiring access, where upon unique access details will be sent to the Applicant. The Procuring Entity will then send each Applicant a Confidentiality and Bid Conduct Undertaking that the Applicant will be required to execute and return to the Procuring Entity before the Applicant will be granted access to the Portal. An Applicant will not be granted access to the Portal until a duly executed Confidentiality and Bid Conduct Undertaking from that Applicant has been received by the Procuring Entity (in a form which is acceptable to the Procuring Entity, in its absolute discretion).