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Published 9 Aug 2022, 19:05 BST

Official UK procurement notice

Boston Vehicle Washing · UK public procurement notice

Official notice

Authority: Boston Borough Council (Local council)

ServicesOpen procedure
Sectors: Repair & Maintenance (50) Delivery: East Midlands (UKF3)
Published estimate£300,000≈ £75k / year
Submissions closed 13 Sept 2022
Contract term 4 yrsends 30 Sept 2026 · extension options published · starts 1 Oct 2022

What is being bought

Published requirement description

Boston Borough Council intends to let a Contract for the supply of a washing service for its vehicle fleet including grounds maintenance equipment and refuse collection vehicles. The successful contractor will be required to collect the vehicles from the council depot, wash them at their own facility, and deliver them back to the Council depot. Tenders are invited from suitably qualified and equipped companies.

CPV: Car-washing and similar services

The lotProcurement structure

single lot · value published
Lot #1Renewal 4 yrsPublished value£300,000
Contract period: 1 Oct 2022 – 30 Sept 2026 (4 yrs)
Delivery: East Midlands · Lincolnshire
Extensions: The initial contract period is for 4 years, with an extension option built in for up to two further years. · The tender will be re-advertised prior to the expiry of the contract.Variant bids: not allowed
50112300 Car-washing and similar services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (4)
  • Distance from the Council’s depot to the contractors washing facility: 15%
  • Health & Safety Risk Assessments and Method Statements for a safe cleaning operation, particularly relating to mowers and Refuse Collection Vehicles: 15%
  • Statement on operation and timing of collection and delivery of vehicles: 10%
  • Total estimated annual cost: 60%
Published award criteria (4)
  • Distance from the Council’s depot to the contractors washing facility: 15
  • Health & Safety Risk Assessments and Method Statements for a safe cleaning operation, particularly relating to mowers and Refuse Collection Vehicles: 15
  • Statement on operation and timing of collection and delivery of vehicles: 10
  • Total estimated annual cost: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
9 Aug 2022, 19:05 BST
Last source update
9 Aug 2022, 19:05 BST
Award evaluation window
13 Sept 2022 – …
Authority reference
BOSTON2224
FTS notice number
2022/S 000-021921
Classification (CPV)
Car-washing and similar services
Delivery area
East Midlands (UKF3)
Official registry OCID
ocds-h6vhtk-035a65 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Boston:-Car-washing-and-similar-services./X9TMWZ268A To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/X9TMWZ268A GO Reference: GO-202289-PRO-20761250

How it was run

Official notice
Submission deadline
13 Sept 2022, 12:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
13 Sept 2022, 12:00 BST

Timeline

9 Aug 2022 → 1 Oct 2022 · 4 dates
  1. Notice published
    9 Aug 2022, 19:05 BST
  2. Submission deadline
    13 Sept 2022, 12:00 BST
  3. Bids opened
    13 Sept 2022, 12:00 BST
  4. Contract starts
    1 Oct 2022, 00:00 BST

Contracting authority & participating public bodies

Boston Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Municipal Buildings, West Street, Boston, East Midlands, PE21 8QRContact email, phone Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria