Official UK procurement notice
BT225 - Grants Management System
Authority: Westminster City Council (Local council)
What is being bought
Published requirement descriptionWestminster City Council (WCC) has invested heavily in the Voluntary and Community Sector (VCS) through grants alone. We have committed in our Voluntary and Community Sector Investment Strategy (2023-2028) to investing in capacity building for the VCS, improving the way we measure impact and investing in processes and systems to ensure we have clear, consistent, and accessible council processes.
In support of this work, we are commissioning a grants management platform for a 3-year pilot (a 2-year contract with 1-year optional extension) to assess whether the management platform supports the Council with the following key objectives:
- To improve the experience for grant applicants, ensuring there is a consistent approach for all grant streams, and that they don’t have to re-input the same information multiple times when applying for grants.
- To provide a tool for grant managers to manage the end-to-end grant application, award and monitoring process - moving away from a reliance on Microsoft Applications (such as Word, Forms, Outlook and Excel) to streamline the process to be more efficient with less room for human error.
- To improve consistency across Council in the way grants are managed, including through an option to use consistent application and monitoring templates where appropriate.
CPV: Compliance software development services · Compliance software package · Contact management software package · Financial information systems · Financial management consultancy services · Industry specific software development services · Industry specific software package · Other community, social and personal services · Provision of services to the community · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£80,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Most Advantageous Tender: Quality - 75% Price - 25%
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Dec 2025, 18:17 GMT
- Last source update
- 12 Jan 2026, 15:41 GMT
- Authority reference
BT225- FTS notice number
2025/S 000-080831- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05f140Find a Tender
How it was run
Official notice- Submission deadline
- 23 Jan 2026, 17:00 GMT
- Clarification deadline
- 21 Jan 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
You can click 'register' to create a log in for the procurement portal via this link:
wcc.ukp.app.jaggaer.com/esop/ogc-host/public… ↗
Once you have created an account, you can log into the opportunity via this link: wcc.ukp.app.jaggaer.com/go/68496772019AFF23FE1F ↗
Timeline
8 Dec 2025 → 9 Feb 2026 · 5 dates- Tender notice published322 days ago8 Dec 2025, 18:17 GMT
- Latest notice published287 days ago12 Jan 2026, 15:41 GMT
- Clarification questions by278 days ago21 Jan 2026, 17:00 GMT
- Submission deadline276 days ago23 Jan 2026, 17:00 GMT
- Contract starts260 days ago9 Feb 2026
Notice history
3 events · 2 releases on Find a Tender · since 8 Dec 2025- Tender notice published8 Dec 2025, 18:17 GMTUK4
- Tender notice published12 Jan 2026, 15:41 GMTUK4
- Deadline moved to 23 Jan 2026, 17:00 GMT12 Jan 2026, 15:41 GMT+7 days · was 16 Jan 2026, 17:00 GMT
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender