Official UK procurement notice
Building Energy Management System (BEMS) support and Maintenance
Authority: Cardiff University (Education)
What is being bought
Published requirement descriptionBuilding and Energy Management System (BeMS) - Maintenance Support Contract for Cardiff University.
- Recurrence: Oct 2029
CPV: Systems support services
The lotProcurement structure
single lot · no lot value publishedLot #1Cardiff University has extensive BeMS installations and directly associated networks…AwardedRenewal
Cardiff University has extensive BeMS installations and directly associated networks (both hardwired and IP addressed) across its campus. The successful Supplier will undertake all works associated with the programming, operation and maintenance (planned and reactive) of the entire University BeMS.
2 engineering days (8-hour days) per week
1 engineering days (8-hour days) per week
The successful supplier will be required to provide Cardiff University with 4 x SET Engineering Tool Licenses for the duration of the contract.
The successful supplier will be required to provide Cardiff University with IQV-MNT3 3-year IQ Vision Maintenance upgrade license.
Planned maintenance to 20 x critical BeMS control panels (this will be in addition to the 2 x service and 1 x metering data visits per week)
Call out arrangement retainer- A 24/7 call-out service shall be provided for critical alarms from controllers listed in Appendix 2 critical controllers. Response times for emergency call-outs should be within 4 hours. All engineering time spent diagnosing and repairing issues during a call-out, whether remotely or on-site, will be billed separately at the agreed rates.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality and Responsible Procurement: 60%
- Cost: 40%
Published award criteria (2)
- Quality and Responsible Procurement: 60
- Cost: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Oct 2029
- First published
- 14 Oct 2024, 14:26 BST
- Last source update
- 26 Feb 2025, 11:32 GMT
- Award evaluation window
- 5 Dec 2024 – …
- Authority reference
CU.1699.JP- FTS notice number
2025/S 000-007265- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04abcbFind a Tender
- Performance terms
As stated in the Invitation to Tender (ITT) documents.
Publisher note: Access to the Procurement documents will close at 12 Noon on 21st November 2024 in order for Site Visits to take place W/C 25th November 2024. Further details regarding site visits are contained in Schedule 2 Specification. All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders. The University reserves the right to award the contract in whole or in part. The University reserves the right to annul the tendering process and not award any contract. All documents to be priced in GBP and all payments made in GBP. All documents to be priced in GBP excluding VAT (WA Ref:148540)
How it was run
Official notice- Submission deadline
- 5 Dec 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 5 Dec 2024, 12:00 GMT
Timeline
5 Dec 2024 → 26 Feb 2025 · 3 dates- Submission deadline5 Dec 2024, 12:00 GMT
- Bids opened5 Dec 2024, 12:00 GMT
- Notice published26 Feb 2025, 11:32 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete26 Feb 2025, 11:32 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| BMSI (Building Management Solution Integrators)SME | £448,268 † | — | Awarded |
Contracts
Contract 007265-2025-CU.1699.JP-1 · BMSI (Building Management Solution Integrators)SME
- Signed
- 7 Feb 2025
- Value
- £448,268
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 5 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- BMSI (Building Management Solution Integrators)Awarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria