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Published 16 May 2023, 08:33 BST

Official UK procurement notice

Building Fabric Maintenance and Small Works (up to GBP 150k) MTC Framework Agreement

Official notice

Authority: University Of Edinburgh (Education)

Framework agreement2 lotsWorksOpen procedureSME suitable
Sectors: Construction & Civil Engineering (45) Delivery: Scotland (UKM75)
Framework ceiling (notional)£20,000,000total for 2 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 24 Jun 2024awarded 3 Mar 2025
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

The University of Edinburgh is appointing suppliers to a Building Fabric Framework Agreement incorporating a Measured Term Contract, for the provision of reactive maintenance, planned small works and associated services, up to GBP 150,000, excluding VAT.

  • Recurrence: Nine months prior to expiry

CPV: Refurbishment work · Repair and maintenance services

How this framework works

From the published notice
Places
up to 5 suppliers · 13 bids received (2.6 per place) · 5 appointed (full)

Lots and requirements (2)Procurement structure

2 lots · no lot values published
Lot #1Area 1AwardedRenewal
Delivery: Scotland · Edinburgh
Extensions: Retender process to begin nine months prior to expiryVariant bids: not allowed
45453100 Refurbishment work
Lot #2Area 2Planned

The University of Edinburgh is seeking views and information from the market in connection with the next generation contract for building fabric maintenance services.

The University of Edinburgh recognises the value of market participants having the opportunity to contribute to the development of the procurement strategy on an open and equal basis. Thus, in line with the requirements of Regulation 41 of the Public Contracts (Scotland) Regulations 2015, we will be conducting preliminary market consultation.

The University of Edinburgh plans to employ a variety of market engagement methods such as questionnaires and supplier engagement sessions as part of this market research. Your participation and submission of information is voluntary, and will not affect your ability to bid for the requirement once advertised, nor will it be considered as part of any evaluation.

No supplier will be disadvantaged by not wishing to participate in any market research requests.

It is envisaged the contract will be broken into two geographical areas but this is still to be confirmed. Additional information: To participate in our market engagement sessions, please email maria.dick@ed.ac.uk by close of Friday 30th June.

In addition, please note your interest in this PIN for further updates and access to the tender documents once advertised.

Delivery: Scotland · Edinburgh
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Conditions of participation2
  • Suitability

    Bidders will be required to complete the Single Procurement Document (Scotland) requesting general information concerning the bidder, exclusion criteria and selection criteria (including suitability, economic and financial standing, technical and professional ability, quality assurance schemes etc.). Within the suitability section, the following accreditations will be mandatory (working towards any of these memberships will not be acceptable):

    • Gas Safe Registration.
    • Membership of Scottish and Northern Ireland Plumbing Employers' Federation (SNIPEF) or equivalent
    • Membership of SELECT, National Inspection Council for Electrical Installation Contracting (NICEIC) or equivalent
    • Employees operating under this contract hold the appropriate Scottish Joint Industry Board (SJIB) grading card status or equivalent
    • Suppliers or their sub-contractors must hold Prefabricated Access Suppliers’ & Manufacturers Association (PASMA) and International Powered Access Federation (IPAF) accreditation.
    • The successful supplier or their sub-contracted partner should be a member of NASC (National Access & Scaffolding Confederation) or equivalent*, and compliant with TG20:13 Good Practice Guidance for Tube and Fitting Scaffolding.
    • Suppliers or their sub-contractor should be a current member of the Contract Flooring Association (CFA) or equivalent.
    • The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or …
  • Condition of participation
    no text published
    Minimum: SPD ref. 4B Economic and Financial Standing Bidders will be required to have a minimum “general” yearly turnover of GBP 1,000,000 GBP for the last 3 years (excluding VAT). It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any…
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Building Fabric Maintenance and Small Works (up to GBP 150k) MTC…” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Nine months prior to expiry
First published
16 May 2023, 08:33 BST
Last source update
17 Mar 2025, 10:40 GMT
Award evaluation window
24 Jun 2024 – …
Authority reference
EC0996
FTS notice number
2025/S 000-009591
Classification (CPV)
Refurbishment workRepair and maintenance services
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-03c8f6 Find a Tender
Contract terms
Performance terms

Please refer to the ITT tender documents for full details.

Publisher note: (SC Ref:792942)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗

Appointment period ends
24 Jun 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
24 Jun 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

1 Sept 2023 → 17 Mar 2025 · 4 dates
  1. Next notice expected
    1 Sept 2023, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    24 Jun 2024, 12:00 BST
  3. Bids opened
    24 Jun 2024, 12:00 BST
  4. Notice published
    17 Mar 2025, 10:40 GMT

Notice history

5 events · 3 releases on Find a Tender · since 21 May 2024
  1. Published value updated to £20,000,000
    21 May 2024, 16:21 BST
    was £10,000,000
  2. Status changed to active
    21 May 2024, 16:21 BST
  3. Procurement method changed
    21 May 2024, 16:21 BST
  4. Deadline published: 24 Jun 2024, 12:00 BST
    21 May 2024, 16:21 BST
  5. Status changed to complete
    17 Mar 2025, 10:40 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 137 from SMEs
Contracts signed 1latest 3 Mar 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 009591-2025-EC0996-1

    Signed
    3 Mar 2025
    Value
    £21,006,215
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Area 113bids · 13 electronic · 13 from abroad7——

Contracting authority & participating public bodies

University Of Edinburgh

Contracting authorityEducationBody governed by public lawEducation Charles Stewart House, 9-16 Chambers Street, Edinburgh, Scotland, EH1 1HTContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh
  • Edinburgh Sheriff Court & Justice of the Peace CourtReview body Edinburgh

Framework contractors & participating bidders

5 commercial parties on the notice
  • Ashwood Scotland LimitedFramework contractor Unit 3, Tailend Court, Starlaw Road, Livingston, Scotland, EH54 8TEContact phone
  • Bell Group LimitedFramework contractor Bell Business Park, Rochsolloch Road, Airdrie, Scotland, ML6 9BG
  • CBES LimitedFramework contractor Caledonia House, Lawmoor Street, Glasgow, Scotland, G5 0US
  • EC Specialist Contractors LimitedFramework contractor Unit 1B West Craigs Industrial Estate,, Turnhouse Road, Edinburgh, Scotland, EH12 0BD
  • Firstcall Trade Services LtdFramework contractor 2 The Roundal, Roddinglaw Business Park, Roddinglaw Road, Edinburgh, Scotland, EH12 9DB

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.