Official UK procurement notice
Burghfield Parish Council Grounds Maintenance Contract
Authority: Burghfield Parish Council (Local council)
What is being bought
Published requirement descriptionBurghfield Parish Council is seeking an experienced and competent contractor to deliver grounds maintenance services across public open spaces, recreational grounds, play areas, allotments and landscaped sites within the parish.
The contract includes routine and responsive maintenance such as grass cutting, hedge and shrub maintenance, weed control, maintenance of recreational and play areas (excluding specialist inspections), leaf clearance, litter picking and seasonal works. The contractor will also carry out minor ad hoc horticultural works as instructed and report defects, vandalism and health and safety issues identified during site visits.
Services must be delivered in accordance with best grounds maintenance practice and an agreed programme of works, with service frequencies varying by site and season. The contractor will provide all necessary labour, supervision, plant and equipment and operate safely on publicly accessible sites, complying with all relevant health and safety and environmental requirements.
The contract will be awarded for an initial three-year term, with the option to extend for up to a further two years, subject to performance. Additional works may be instructed in accordance with an agreed schedule of rates, and the contractor will be required to maintain effective communication and provide regular reporting throughout the contract.
CPV: Grounds maintenance services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£30,000
- Condition of participation
Participation is open to suitably experienced local contractors able to demonstrate the capability to deliver the required services. Tenderers must meet the minimum suitability, insurance and compliance requirements set out in the tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: The contract will be awarded to the tenderer submitting the Most Advantageous Tender, based on a combination of quality and price. Tender submissions will first be subject to a suitability and compliance assessment. Only those tenders that fully meet the Council's minimum legal, financial, insurance and compliance requirements will be taken forward for detailed evaluation. Compliant tenders will then be evaluated using the following criteria and indicative weightings: Quality of service delivery and methodology (40%) Assessment of the tenderer's understanding of the contract requirements, proposed approach to service delivery, programming of works, supervision arrangements, quality control procedures, and ability to maintain consistent standards across all sites. Price (40%) Evaluation of the total annual contract price for the core grounds maintenance services. Prices will be compared on a like-for-like basis, with the lowest compliant price receiving the highest score and other prices scored proportionately. Qualifications and accreditations (10%) Consideration of relevant professional qualifications and accreditations, including health and safety accreditation, compliance with applicable British Standards, and membership of recognised professional bodies relevant to grounds maintenance. Social value and environmental benefit (10%) Assessment of how the tenderer's proposals deliver social value and environmental benefits relevant to the contract, such as environmentally responsible working practices, biodiversity support, use of local labour or suppliers, and measures to reduce environmental impact. Quality criteria will be scored using a structured scoring matrix, and the final award decision will be based on the combined weighted scores across all criteria.
- Condition of participation
Participation is open to suitably experienced local contractors able to demonstrate the capability to deliver the required services. Tenderers must meet the minimum suitability, insurance and compliance requirements set out in the tender documentation.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Dec 2025, 14:54 GMT
- Last source update
- 13 Jan 2026, 10:38 GMT
- FTS notice number
2025/S 000-085474- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05fbb8Find a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Submission deadline
- 23 Feb 2026, 12:00 GMT
- Clarification deadline
- 30 Jan 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Tenders must be submitted electronically via email to: clerk@burghfieldparishcouncil.gov.uk and not via the website.
www.burghfieldparishcouncil.gov.uk ↗ is Burghfield Parish Council's website.
Timeline
22 Dec 2025 → 6 Apr 2026 · 5 dates- Tender notice published309 days ago22 Dec 2025, 14:54 GMT
- Latest notice published288 days ago13 Jan 2026, 10:38 GMT
- Clarification questions by270 days ago30 Jan 2026, 23:59 GMT
- Submission deadline247 days ago23 Feb 2026, 12:00 GMT
- Contract starts205 days ago6 Apr 2026, 00:00 BST
Notice history
2 events · 2 releases on Find a Tender · since 22 Dec 2025- Tender notice published22 Dec 2025, 14:54 GMTUK4
- Tender notice published13 Jan 2026, 10:38 GMTUK4
Published amendments (1)
Clarification regarding estimated value per annum
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender pack for Burghfield Parish Council's grounds maintenance works from 6th April 2026 to 2029
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender