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Find a TenderCancelledProcurement termination notice
Published 6 Aug 2025, 15:08 BST

Official UK procurement notice

Bus Pass Schemes Card System

Official notice

Authority: Tees Valley Combined Authority (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: North East (UKC1)
Published estimate£150,000≈ £150k / year · £180,000 inc. VAT
Submissions closed 27 Aug 2025
Contract term 1 yrends 30 Sept 2026 · up to 30 Sept 2030 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Tees Valley Combined Authority (the 'Contracting Authority'), part of the Tees Valley Combined Authority Group are looking to procure a card management system for bus pass schemes.

CPV: System management software development services · System management software package

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEVCSEPublished value£150,000
Contract period: 1 Oct 2025 – 30 Sept 2026 (1 yr) · up to 30 Sept 2030 with extensionsValue: £150,000 exc. VAT · £180,000 inc. VAT
Delivery: North EastEligibility: SME eligibleVCSE eligible
Extensions: There are 4 optional 1 year extensions available which are subject to funding.
48781000 System management software package72212781 System management software development services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 20%Social value: 20%
Published award criteria (3)
  • Quality
  • Price
  • Social Value
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
6 Aug 2025, 15:08 BST
Last source update
19 Sept 2025, 15:03 BST
Authority reference
TVCA-PROC-0619
FTS notice number
2025/S 000-046591
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
System management software development servicesSystem management software package
Delivery area
North East (UKC1)
Official registry OCID
ocds-h6vhtk-0582a3 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
27 Aug 2025, 09:00 BST
Clarification deadline
20 Aug 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

The procurement documents are available for unrestricted and full direct access, free of charge, on the ProContract e-tendering portal:

procontract.due-north.com/Advert ↗

You will need to register as a supplier to gain access to the tender documentation. Registration is free.

ITT responses, supporting documentation requested and any specific queries must be submitted electronically via the ProContract e-tender portal.

Timeline

6 Aug 2025 → 1 Oct 2025 · 5 dates
  1. Tender notice published
    6 Aug 2025, 15:08 BST
  2. Clarification questions by
    20 Aug 2025, 15:00 BST
  3. Submission deadline
    27 Aug 2025, 09:00 BST
  4. Latest notice published
    19 Sept 2025, 15:03 BST
  5. Contract starts391 days ago
    1 Oct 2025, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 6 Aug 2025
  1. Tender notice published
    6 Aug 2025, 15:08 BST
    UK4
  2. Procurement termination notice published
    19 Sept 2025, 15:03 BST
    UK12
  3. Status changed to complete
    19 Sept 2025, 15:03 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—28 Aug 2025CancelledTees Valley Combined Authority (the 'Contracting Authority'), part of the Tees Valley Combined Authority Group ran a below threshold - open competition procurement process to appoint a supplier to provide a card management system for bus pass schemes. However, no bids were received as part of the open procurement process. Therefore, no contract can be awarded under this procurement.

Contracting authority & participating public bodies

Tees Valley Combined Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PDNG-8971-ZVCR Teesside Airport Business Suite, Teesside International Airport, Darlington, North East, DL2 1NJContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender