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Published 19 Jun 2025, 17:52 BST

Official UK procurement notice

Cancer information system (CIS) for Kent & Medway Cancer Collaborative (KMCC)

Official notice

Authority: East Kent Hospitals University NHS Foundation Trust (Central government)·On behalf of: Medway NHS Foundation Trust

GoodsOpen procedureAbove threshold
Sectors: Software Packages & ERP (48) Delivery: Delivery location not published
Published estimate£2,300,000≈ £460k / year · £2,760,000 inc. VAT
Submissions closed 21 Jul 2025
Contract term 5 yrsends 30 Sept 2031 · up to 30 Sept 2033 with extensions · starts 1 Oct 2026

What is being bought

Published requirement description

The Kent & Medway Cancer Collaborative (KMCC), Trusts contained East Kent Hospitals University Foundation Trust (EKHUFT); Maidstone and Tunbridge Wells NHS Foundation Trust (MTW); Medway Foundation Trust (MFT) and Dartford and Gravesham NHS Trust (DGT). This contract is for a single cancer management system that is hosted by a singular partner organisation East Kent Hospitals University NHS Foundation Trust (the Authority).

  • No preliminary market engagement: No Pre Market Engagement required

CPV: Clinical information system · IT software package · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1Renewal 5 yrsPublished value£2,300,000
Contract period: 1 Oct 2026 – 30 Sept 2031 (5 yrs) · up to 30 Sept 2033 with extensionsValue: £2,300,000 exc. VAT · £2,760,000 inc. VAT
Extensions: 2 optional years · 2 optional years
48000000 Software package and information systems48517000 IT software package48814400 Clinical information system

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (3)
  • Technical Response to Specification: 50%
  • Commercial Response: 40%
  • Social Value: 10%
Published award criteria (3)
  • Commercial Response: 40% as per the ITT documents
  • Social Value: 10% as per the ITT documents
  • Technical Response to Specification: 50% as per the ITT documents
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
19 Jun 2025, 17:52 BST
Last source update
19 Jun 2025, 17:52 BST
Award evaluation window
Submission end – 3 Nov 2025
FTS notice number
2025/S 000-033865
Latest notice
Tender notice (UK4)
Classification (CPV)
Clinical information systemIT software packageSoftware package and information systems
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-055067 Find a Tender
Contract terms summary

As per NHS T&CS

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
21 Jul 2025, 12:00 BST
Clarification deadline
14 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Submissions must be made in accordance with the instructions in the ITT and via Atamis e-tendering portal health-family.force.com/s/Welcome ↗

Timeline

19 Jun 2025 → 1 Oct 2026 · 5 dates
  1. Tender notice published
    19 Jun 2025, 17:52 BST
  2. Clarification questions by
    14 Jul 2025, 12:00 BST
  3. Submission deadline
    21 Jul 2025, 12:00 BST
  4. Award decision expected by358 days ago
    3 Nov 2025, 23:59 GMT
  5. Contract starts27 days ago
    1 Oct 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    19 Jun 2025, 17:52 BST
    UK4

Contracting authority & participating public bodies

4 public bodies on the notice

East Kent Hospitals University NHS Foundation Trust

Contracting authorityPublic authority - central government GB-PPON: PYBV-2474-CMNH Trust Headquarters, Kent and Canterbury Hospital, Ethelbert Road, Canterbury, South East, CT1 3NGContact email

Other public bodies

  • Dartford and Gravesham NHS TrustProcuring entityThe Kent & Medway Cancer Collaborative (KMCC), Trusts contained East Kent Hospitals University Foundation Trust (EKHUFT); Maidstone and Tunbridge Wells NHS Foundation Trust (MTW); Medway Foundation Trust (MFT) and Dartford and Gravesham NHS Trust (DGT).GB-PPON: PWRB-2618-VVJG Dartford, South EastContact email
  • Maidstone and Tunbridge Wells NHS TrustProcuring entityMaidstone and Tunbridge Wells NHS Trust are a member of the The Kent & Medway Cancer Collaborative (KMCC), alongside the Contracting Authority, East Kent Hospitals University NHS Foundation Trut, and Medway Foundation Trust (MFT) and Dartford and Gravesham NHS Trust (DGT).GB-PPON: PLWZ-5628-VQPM Maidstone, South EastContact email
  • Medway NHS Foundation TrustProcuring entityMedway Foundation Trust (MFT) are a member of the The Kent & Medway Cancer Collaborative (KMCC), alongside the Contracting Authority, East Kent Hospitals University NHS Foundation Trut, and Maidstone and Tunbridge Wells (MTW) and Dartford and Gravesham NHS Trust (DGT).GB-PPON: PGVY-4831-CRNZ Gillingham, South EastContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender