Find a TenderAwarded without competitionTransparency notice
Published 21 May 2025, 15:30 BST

Official UK procurement notice

Cardiac Patient Database Annual Software Support

Official notice

Authority: NHS Wales Shared Services Partnership (hosted by Velindre University NHS Trust) (NHS & healthcare)

Direct awardSME suitable
Sectors: Software Packages & ERP (48) Delivery: UK
Awarded value£361,722published award · exc. VAT
Award in standstill Not publishedno call for competition
Award (standstill) to Cardiobase LTD

What is being bought

Published requirement description

The NHS Shared Services Partnership hosted by Velindre are acting on behalf of the Cardiff & Vale University local Health Board who require a licenses and support services for a Cardiac Patient Database within the Paediatric Cardiac Units and the Adult Congenital Services in NHS Wales.

The Paediatric Cardiac Units and Adult Congenital Services within the Cardiff and Vale University Health Board run an electronic database known as Cardiobase. The programme is supplied by a company called Cardiobase who initially designed and installed the original database in 1992. The database is linked with the All Wales NWIS team that produces an interface that will permit all patient reports and will link in with the Welsh Clinical Portal to access the records. This system allows all Paediatric Cardiac and Adult Congenital letters and reports to be visible and all authorised clinicians across Wales have access. The contract is for the licenses to support this database and the ongoing support and works for this database. Due to the bespoke software Cardiobase are the only providers that can support this database.

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedSME
Delivery: UKEligibility: SME eligible

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
21 May 2025, 15:30 BST
Last source update
21 May 2025, 15:30 BST
Authority reference
CAV-VEA (25-26) 21
FTS notice number
2025/S 000-024132
Latest notice
Transparency notice (UK5)
Delivery area
UK
Official registry OCID
ocds-h6vhtk-051b80 Find a Tender
Why no open competition
Single Suppliers Intellectual Property Exclusive Rights
Published justification

The software installed is designed and maintained by Cardiobase, due to this bespoke software there are no other providers that can provide the licences required that will be compatible with the current software installed

Notice history

2 events · 1 release on Find a Tender · since 21 May 2025
  1. Transparency notice published
    21 May 2025, 15:30 BST
    UK5
  2. Contract signature expected
    23 Jun 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1some still in standstill
Awarded value £361,7221 award exc. VAT
Awarded toValueDateStatus
Cardiobase LTDSME1 Jul 2025 – 31 Mar 2030£361,722—Standstill

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityPublic authority - central government GB-PPON: PXWV-6492-CGMN Woodlands House, Maes Y Coed Road, Cardiff, Wales, CF14 4HHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Cardiobase LtdAwarded supplierGB-PPON: PYDZ-1257-GTBZ Springboard Business Centre, 24 Ellerbeck Way, Stokesley Business Park, Stokesley, Yorkshire & Humber, TS9 5JZContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender