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Published 3 Jan 2023, 12:36 GMT

Official UK procurement notice

CBC-1339-DPS-SR-2 Holiday Activities and Food Programme Dynamic Purchasing System (January 2023 Re-opening)

Official notice

Authority: Central Bedfordshire Council (Local council)

Dynamic market4 lotsServicesOpen procedure
Dynamic market estimateValue not publishedmarket-wide estimate, not attributable revenue
Submissions closed 31 Jan 2023
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

Central Bedfordshire Council has established a Dynamic Purchasing System (DPS) between the Council and approved providers for the provision of holiday activities for eligible children as per the specification and in accordance with, but not limited to the Department for Education (DfE) HAF guidance and expectations alongside the School Food Standards Guidelines. We are able to reopen this DPS up to two times per year contract year (May - April) and we are carrying out one of these reopening exercises now.Providers should predominantly focus their offer of services in the areas identified as having the highest number of children eligible for free school meals within the county which are: Sandy, Biggleswade, Shefford, Stotfold, Marston Moretaine, Cranfield, Ampthill, Flitwick, Dunstable, Houghton Regis and Leighton Buzzard.

CPV: Child daycare services · Children's holiday-camp services · Holiday centre services · Welfare services for children and young people · Welfare services not delivered through residential institutions

How this dynamic market works

From the published notice
Type
Dynamic market

Lots and requirements (4)Procurement structure

4 lots · no lot values published
Lot #1Youth ActivitiesRenewal

For youth provision we are looking for clubs that can offer varied and enriching age appropriate activities which could include but does not have to be restricted to physical activities such as nature walks, swimming or trampolining, creative activities such as music lessons, song writing workshops or dance and acting workshops, visits and trips out to local attractions such as farms, zoos and theatres or support with careers advice, mental health and further education options . Sessions aimed at children and young people aged between 11 and 16 years old.

Delivery: East of England · Central Bedfordshire
Extensions: The DPS is running for an initial period of three years from May 2022, with the option to extend, at the Council's discretion, for a further two years. This will also be subject to funding from the DfE.Variant bids: not allowed
Lot #2Sports ActivitiesRenewal

For sports provision we are looking for clubs that can offer varied and enriching physical activity which could include but does not have to be restricted to activities such as rugby, swimming, cricket, tennis, golf, football, gymnastics, trampolining, dance, cycling, netball or basketball. Sessions should be aimed at children and young people aged between 5 and 16 years old.

Delivery: East of England · Central Bedfordshire
Extensions: The DPS is running for an initial period of three years, with the option to extend, at the Council's discretion, for a further two years. This will also be subject to funding from the DfE.Variant bids: not allowed
Lot #3Creative ActivitiesRenewal

For creative provision we are looking for clubs that can offer varied and enriching creative activities which could include but does not have to be restricted to activities such as pottery, painting, acting, a range of different dance styles, learning to play a musical instrument or song writing. Sessions should be aimed at children and young people aged between 5 and 16 years old.

Delivery: East of England · Central Bedfordshire
Extensions: The DPS is running for an initial period of three years, with the option to extend, at the Council's discretion, for a further two years. This will also be subject to funding from the DfE.Variant bids: not allowed
Lot #4Multi-Activity Holiday ClubsRenewal

For the Multi-Activity holiday club provision, we are looking for clubs that can offer varied and enriching age-appropriate activities which could include but does not have to be restricted to: physical activities such outdoor games, nature walks, the use of scooters, bikes and outdoors sports equipment, creative activities such as access to musical instruments, singing, arts and crafts and cooking, fun educational games and activities such as board games, books/story time and sand/water play. Providers should also consider and include local outings such as trips to farms, zoos and theatres or support with careers advice, mental health and further education options. Multi-Activity holiday club sessions should be as aimed at children and young people from reception class to year 11.

Delivery: East of England · Central Bedfordshire
Extensions: The DPS is running for an initial period of three years, with the option to extend, at the Council's discretion, for a further two years. This will also be subject to funding from the DfE.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “CBC-1339-DPS-SR-2 Holiday Activities and Food Programme Dynamic…” is a dynamic market: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Dynamic market
Who may use this agreement
Any qualifying supplier may apply while the market is open
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Jan 2023, 12:36 GMT
Last source update
3 Jan 2023, 12:36 GMT
Award evaluation window
31 Jan 2023 – …
Authority reference
CBC-1339-DPS-SR-2
FTS notice number
2023/S 000-000050
Classification (CPV)
Child daycare servicesChildren's holiday-camp servicesHoliday centre servicesWelfare services for children and young peopleWelfare services not delivered through residential institutions
Delivery area
East of England (UKH25)
Official registry OCID
ocds-h6vhtk-0394cc Find a Tender

How it was run

Official notice
Admission period ends
31 Jan 2023, 09:00 GMT
Submission channel
{"written"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Bids opened
31 Jan 2023, 09:00 GMT

Timeline

3 Jan 2023 → 31 Jan 2023 · 3 dates
  1. Notice published
    3 Jan 2023, 12:36 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    31 Jan 2023, 09:00 GMT
  3. Bids opened
    31 Jan 2023, 09:00 GMT

Contracting authority & participating public bodies

Central Bedfordshire Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Priory House, Chicksands, East of England, SG17 5TQContact name, email, phone Published organisation website ↗

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria