Find a TenderCancelledProcurement termination notice
Published 17 Jul 2025, 15:46 BST

Official UK procurement notice

Children and Communities Grant Tender

Official notice

Authority: Caerphilly County Borough Council (Local council)

6 lotsServicesOpen procedureAbove thresholdLight touch regimeSME suitableVCSE suitable
Published estimate£6,600,000total for 6 lots · £7,920,000 inc. VAT · 1 value update
Submissions closed 16 Oct 2025
Lots 6see the lot list below
Contract term Varies by lotfirst lot 3 yrs from 1 Apr 2026 · see each lot

What is being bought6 lots · detail below

Published requirement description

Caerphilly County Borough Council’s (CCBC) Children and Communities Grant Programmes (Families First and Early Years) and Caerphilly Children’s Services are looking to commission provider(s) to undertake a number of early intervention support services (as per the six lots) for citizens living within the CCBC Council area. The services are designed to improve outcomes for children, young people, adults and families by providing a range of interventions. All interventions will be delivered to families locally, support their wellbeing and empower families.

CPV: Health and social work services · Other community, social and personal services

Lots and requirements (6)Procurement structure

6 lots · all with a published value (£6,600,000 together)
Lot #1Targeted Parenting Support 8+ (Families First)CancelledRenewal 3 yrsSMEVCSEPublished value£1,500,000

Caerphilly County Borough Council (CCBC) Families First are looking to commission a provider to undertake a Parenting Support Service for families living within the CCBC area with children aged 8 to 17.

Parenting plays a central role in relation to outcomes for children. Good quality parenting can help promote resilience, positive self-esteem, and have a positive impact on a child’s learning, outcomes and school. Children who grow up in a nurturing environment where parenting is fair, consistent and structured are also less likely to be exposed to Adverse Childhood Experiences (ACEs) which may detrimentally affect their physical and mental health over the longer term.

The Caerphilly Early Years and Childcare Service provide information, advice and support for expectant parents and families with young children aged 0-7 years living in the Caerphilly County borough.As such, the specification outlines parenting support for families with children aged 8 and over. Parenting support for families with children aged 0-7 will be provided by an in-house Early Years team. It is hoped that this will remove the barriers of meeting different criteria and instead offer families support based off their needs and children’s ages.

Full details of the lot requirement can be found in the Invitation to Tender (ITT)

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £1,500,000 exc. VAT · £1,800,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: With the option to extend for up to a further period of twenty-four (24) months extended on an annual basis.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As set out in the Invitation to tender documents on the esourcing portal

  • Technical & professional ability

    As set out in the Invitation to tender documents on the esourcing portal

Lot #2Wellbeing (Families First)CancelledRenewal 3 yrsSMEVCSEPublished value£1,500,000

Caerphilly County Borough Council (CCBC) Families First are looking to commission

a provider to undertake a Wellbeing Support Service for families living within the

CCBC area with children and young people aged 25 and under.

Low level mental health, emotional health and wellbeing are issues which play a

central role in families’ outcomes. The service must reflect a strengths-based, family centred approach, promoting resilience and voluntary engagement in line with the

Welsh Government Families First guidance. Parents who experience poor wellbeing

and lower levels of confidence and resilience are more likely to expose their children

to Adverse Childhood Experiences (ACEs). Improving families’ wellbeing can help

promote resilience, positive self-esteem, and have a positive impact on outcomes for

the family.

This project will deliver support for families with children and young people

aged 25 and under, living within the Caerphilly County Borough Council area,

affected by low level mental health, emotional health and wellbeing.

Full details can be found in the invitation to tender on the esourcing portal

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £1,500,000 exc. VAT · £1,800,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option to extend for up to a further period of twenty-four (24) months extended on an annual basis
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    as set out in the invitation to tender

  • Technical & professional ability

    as set out in the invitation to tender

Lot #3Domestic Abuse (Victims) (Families First)CancelledRenewal 3 yrsSMEVCSEPublished value£1,500,000

Caerphilly County Borough Council (CCBC) Social Services and Caerphilly Families

First are looking to commission provider(s) to undertake Domestic Abuse Services

for children and their families living within the CCBC Council area affected by

Domestic Abuse

This project will deliver support for families with children and young people aged 25 and under (including antenatally), living within the Caerphilly County

Borough Council area, who are victims/survivors of domestic abuse. The

Service Provider will be expected to tailor and amend their service to meet the needs of the individuals being referred into the service.

The purpose of offering support to those who have suffered domestic abuse is to:

  • Increase the safety of parents and children through assessment, safety planning and access to specialist services
  • Provide a safe space for individuals to explore feelings and find the best

strategies to deal with their experiences and rebuild their lives

  • Break the cycle of abuse by increasing understanding of healthy relationships and behaviour in comparison to coercive and abusive behaviour
  • Reduce the risk of harm by empowering parents to make good decisions for the benefit of themselves and their children, based on improved knowledge and understanding

Full details can be found in the Invitation to tender on the esourcing portal

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £1,500,000 exc. VAT · £1,800,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As set out in the initiation to tender

  • Technical & professional ability

    As set out in the invitation to tender

Lot #4Perpetrator Support Service (Children’s Services)CancelledRenewal 3 yrsSMEVCSEPublished value£515,000

Caerphilly County Borough Council (CCBC) Social Services are looking to

commission a Service Provider to undertake a Perpetrator Support Service for

individuals living within the CCBC Council area displaying perpetrator behaviour.

Caerphilly Children’s Services wishes to commission a Service Provider to

deliver Respect Accredited Domestic Abuse/Violence Perpetrator support

Programmes (DAPP/DVPP). This project will provide support for adults who are displaying perpetrator behaviour, increase focus on holding these

individuals to account and provide opportunities to change their behaviour

based around victim safety.

Full details can be found in the invitation to tender on the esourcing portal

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £515,000 exc. VAT · £618,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    as set out in the invitation to tender

  • Technical & professional ability

    as set out in the invitation to tender

Lot #5Community Forum (Early Years)CancelledRenewal 3 yrsSMEVCSEPublished value£985,000

Caerphilly County Borough Council (CCBC) Early Years are looking to commission a provider to undertake a Community Forum service for families living within the CCBC area.

The contract will require the following outcomes for families:

  • Building wellbeing and resilience through improved confidence and sense of belonging
  • Support families to make the most of their potential, building ambition and encourage learning for life
  • Development of skills through volunteering opportunities, working with

partners and involvement in a wide range of community focused activities

  • Greater engagement with services and the wider community, including an

improved understanding of support available

  • Timely ‘referrals’ in and out of the project: continued support for families in the community using the hierarchy of support model, with timely conversations with more targeted services if required

This list is not exhaustive, and the project will be expected to work with the

Service Purchaser to develop appropriate targets, which reflect the evolving nature of the Early Years model.

The project will engage with families, parents and carers living in Caerphilly

county borough, by establishing and supporting the running of Community

Forum groups throughout the borough.

Full details are highlighted in the tender documents

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £985,000 exc. VAT · £1,182,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    as set out in the tender documents

  • Technical & professional ability

    as set out in the tender documents

Lot #6Early Language Development Groups (Early Years and Families First)CancelledRenewal 3 yrsSMEVCSEPublished value£600,000

Caerphilly County Borough Council (CCBC) Early Years (Flying Start) and Families First are looking to commission a provider to undertake an Early Language

Development service for families living within the CCBC area with Early Years aged children.

The service will consist of two key elements:

  • Firstly, for children aged 3-12 months and their families to access information about the importance of talking, engaging and playing with children in the early years to develop language acquisition.
  • Secondly, the service will deliver the Elklan Let’s Talk with your Baby

programme for families with children aged 3-12months.

The Service Provider will need to use a range of tools to support key Speech, nguage and Communication messages for families Talk with me |

GOV.WALES and strengthen the sustainability of ongoing language acquisition e.g. links to libraries for books, groups, and include activities based on resources readily available to parents in the home or inexpensive / recycled materials. All interventions will need to consider equality implications and include bilingual delivery according to parental need.

Full details are in the invitation to tender documents

Contract period: 31 Mar 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £600,000 exc. VAT · £720,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Option to extend for up to a further period of twenty-four (24) months extended on an annual basis.
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As set out in the tender documentation

  • Technical & professional ability

    As set out in the tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Lot distribution rule: The themes have been divided into six (6) Lots. Service Providers may choose to tender for one or more Lots on the basis that they have sufficient capacity to meet the requirements of each Lot. Service Providers who are tendering for more than one Lot must be in a position to accept the Lots they are successful for and not hand back any Lot due to capacity issues.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
17 Jul 2025, 15:46 BST
Last source update
11 Sept 2025, 16:24 BST
Award evaluation window
Submission end – 8 Dec 2025
Authority reference
CCBC/PS2871/25/HS
FTS notice number
2025/S 000-055867
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Health and social work servicesOther community, social and personal services
Delivery area
Wales (UKL16)
Official registry OCID
ocds-h6vhtk-05617d Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
16 Oct 2025, 12:00 BST
Clarification deadline
9 Oct 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

Tenderers must express an interest in this tender by completing the following process: 1.Log in to the Proactis Supplier Portal at supplierlive.proactisp2p.com/Account/Login ↗ 2.Click the "Sign Up" option on the Portal homepage (If already registered go to point 11.). 3.Enter your correct Organisation Name, Details and Primary Contact Details. 4.Please make a note of the Organisation ID and User Name, then click "Register". 5.You will then receive an email from the system asking you follow a link to activate your account. 6.Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details. 7.In the Classification section please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice, it is essential that only CPV Codes, specific to your organisation are added to your profile. 8.Buyer Selection - At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities. 9.Terms & Conditions - Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage. 10.Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you willenter the Supplier Home page. 11.From the Home Page, go to the "Opportunities" icon, all current opportunities will be listed. Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button. 12.Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow. 13.Note the closing date for completion of the relevant project. To find all available documentation please drop down the 'Request Documents' option and click to download all documents. 14.You can now either complete your response or "Decline" this opportunity. All queries are to be made via the messaging system on the Proactis portal. Please note we will NOT accept any questions/queries via telephone/email. If you require assistance please contact Jemma Ford 01443 863163 - fordj1@caerphilly.gov.uk or Hayley Jones jonesh21@caerphilly.gov.uk. When submitting a tender, an e tendering supplier guide has been produced which will help tenderers through completing a tender submission using our Proactis Plaza system.

Timeline

17 Jul 2025 → 1 Apr 2026 · 8 dates
  1. Planning notice published
    17 Jul 2025, 15:46 BST
  2. Market engagement
    31 Aug 2025, 23:59 BST

    he Provision of children and Communities Grant tender will provide intervention and prevention, improving outcomes for children, young people and families. Families First, Early Years (Flying Start) and Children’s Services will be looking to recommission a number of support services for families across Caerphilly. These will largely be focused on early intervention and prevention, improving outcomes for children, young people and families. The value of this tender will be approx. £1.5million per annum, actual costs will be advertised at the time of tender.

    There will be a number of service requirements under the overarching arrangement which shall be lotted. Service Providers will be able to tender for one or more lots. The lot details shall be released on the supplier engagement event and detailed in the contract notice and tender documents.

    The Purpose of preliminary market engagement is to advise and engage with the Market prior to going to tender for the provision of Children and Communities Grant Tender to assist and finalise each service specification.

    Therefore, the Council is holding a supplier event on Tuesday 29 July 2025 at 14:00 Hours at Ty Penallta, Tredomen Park, Ystrad Mynach, Hengoed CF82 7PG.

    To register an interest Service Providers must send their request via email to procurement@caerphilly.gov.uk.

    All requests must be received by 15:00 hours Friday 25 July 2025.

    This notice is to commence market engagement prior to going to tender to understand services available to the Council.

    Please note that this notice is not a contract notice for a call for competition, it is to advise the market of the Councils intension to visit the market for such services. Full details of each service specification(s) shall be issued with the call for competition and fully detailed in the tender documents.

    The contract commencement date is 01 April 2026 for a period of three (3) years with the option to extend for up to a further period of two (2) years.

  3. Next notice expected
    5 Sept 2025, 23:59 BST
  4. Tender notice published
    11 Sept 2025, 15:02 BST
  5. Clarification questions by387 days ago
    9 Oct 2025, 17:00 BST
  6. Submission deadline380 days ago
    16 Oct 2025, 12:00 BST
  7. Award decision expected by326 days ago
    8 Dec 2025, 23:59 GMT
  8. Contract starts213 days ago
    1 Apr 2026, 00:00 BST

Notice history

9 events · 4 releases on Find a Tender · since 17 Jul 2025
  1. Pipeline notice published
    17 Jul 2025, 15:46 BST
    UK1
  2. Preliminary market engagement notice published
    18 Jul 2025, 11:42 BST
    UK2
  3. Tender notice published
    11 Sept 2025, 15:02 BST
    UK4
  4. Published value updated to £6,600,000
    11 Sept 2025, 15:02 BST
    was £1,500,000
  5. Status changed to active
    11 Sept 2025, 15:02 BST
  6. Procurement method changed
    11 Sept 2025, 15:02 BST
  7. Deadline published: 16 Oct 2025, 12:00 BST
    11 Sept 2025, 15:02 BST
  8. Procurement termination notice published
    11 Sept 2025, 16:24 BST
    UK12
  9. Status changed to cancelled
    11 Sept 2025, 16:24 BST
Routine re-releases (4)
  • 2025-07: 1 release · 17 Jul 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
Across several lots1 award
supplier not published—11 Sept 2025CancelledNotice issued to cancel a UK4 Notice that contains errors. New Notice being published to rectify errors due to system issues.

Contracting authority & participating public bodies

Caerphilly County Borough Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWHP-2369-JPYL Penallta House, Tredomen Park, Hengoed, Wales, CF82 7PGContact name, email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure