Find a TenderAwarded
Published 20 Jan 2023, 12:11 GMT

Official UK procurement notice

Children and Young People Participation Framework Agreement

Official notice

Authority: Scottish Government (Central government)

Framework agreement5 lotsServicesOpen procedureSME suitableMax 2 lots to bidMax 2 lots per supplier
Framework ceiling (notional)£4,000,000total for 5 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 26 Sept 2023awarded 15 Jan 2024
Lots 5max 2 won per supplier · max 2 to bid

What is being bought5 lots · detail below

Published requirement description

The Scottish Government is commissioning a Framework Agreement to respond to the growing need for children and young people’s participation in decision making and policy design across Scottish Government and to ensure approaches are meaningful, coordinated and sustainable.

Specifically, the Framework is being created to establish an efficient and effective mechanism that provides the Scottish Government with a strategic, high quality and sustainable approach to meaningfully engage with children and young people as part of its decision-making and policy design process.

The Framework will enable policy areas across Scottish Government to identify, recruit and engage with organisations that have the skills and expertise required to design and deliver bespoke, high quality participation activities with children and young people.

It is envisaged that the appointed suppliers will be both organisations operating at a national level and those working within specific communities. These organisations will engage with and represent a broad range of children and young people, with particular representation of those identified as being furthest from their rights.

The Framework will be overseen by the Children’s Rights Unit to ensure a more collaborative, streamlined and strategic approach to participation by creating a database of all work commissioned. This will be an evidence bank for policy areas to pull from when carrying out Children’s Rights and Wellbeing Impact Assessments (CRWIA) and help to reduce duplication and ad-hoc engagement whilst also tackling engagement fatigue felt by stakeholders.

CPV: Research and development services and related consultancy services · Research services

How this framework works

From the published notice
Places
up to 22 suppliers · 10 bids on the busiest of 4 lots (0.5 per place) · 9 appointed

Lots and requirements (5)Procurement structure

5 lots · no lot values published · a supplier may bid for at most 2 and win at most 2 of them · evaluation weights differ by lot
Lot #1A wide range of Children and Young PeopleCancelledRenewal

Organisations that work with infants, children and young people (either between a specific age range or across 0-18* years) with particular representation of those who are furthest from their rights/ seldom heard / vulnerable because of factors related to their personal development, features of their family life, or because of wider influences that impact on them within their community. Infants, children and young people may be vulnerable due to multiple factors including those described in the other lots. Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups. This may include, although is not limited to: remote communities; those affected by multiple deprivation/ adversities such as homelessness, domestic abuse, substance misuse, poverty, parent/ carer involvement in the criminal justice system, parent/ carer imprisonment, those in conflict with the law; those affected by domestic abuse; those accessing advocacy services; and young carers.

*this might, in certain circumstances, be extended to young people up to 26 years e.g., care experienced. Additional information: A maximum of 6 Service Providers will be appointed to Lot 1.

Delivery: Scotland
Extensions: Option to extend for 1 year plus 1 additional year to a maximum of 4 years.Variant bids: not allowed
Lot #2Children and Young People from Minority Ethnic GroupsRenewal

Organisations that work with children (either between a specific age range or across 0-18 years) from minority ethnic groups. This could be a specific group or a range of minority ethnic groups and services. The Scottish Government uses the definition of race present in the Equality Act 2010, that it is colour, ethnicity, nationality and citizenship. We recognise that across Scotland, people belonging to minority ethnic communities define themselves and their communities using a variety of terms; our use of the over-arching term minority ethnic aims to be inclusive of that variety. Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups. Additional information: A maximum of 4 Service Providers will be appointed to Lot 2.

Delivery: Scotland
Extensions: Option to extend for 1 year plus 1 additional year to a maximum of 4 years.Variant bids: not allowed
Lot #3Disabled Children and Young PeopleCancelledRenewal

Organisations that work with disabled children (either between a specific age range or across 0-18* years). Disability is defined in the Equality Act 2010 as a long-lasting health condition that limits daily activity. Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups. *this might, in certain circumstances, be extended to young people up to 26 years e.g., including those making the transition to young adult life. Additional information: A maximum of 4 Service Providers will be appointed to Lot 3.

Delivery: Scotland
Extensions: Option to extend for 1 year plus 1 additional year to a maximum of 4 years.Variant bids: not allowed
Lot #4Care Experienced Children and Young PeopleCancelledRenewal

Organisations that work with children and young people (either between a specific age range or across 0-26 years) who are in care, on the edge/at risk of care, and care leavers. This could include those involved in the care system, in residential care, fostered and adopted families, those who are looked after at home, in kinship care, and those involved in the Children’s Hearings System. Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups. Additional information: A maximum of 4 Service Providers will be appointed to Lot 4.

Delivery: Scotland
Extensions: Option to extend for 1 year plus 1 additional year to a maximum of 4 years.Variant bids: not allowed
Lot #5Children and Young People in the LGBTI+ CommunityCancelledRenewal

Organisations that work with those under 18 in the LGBTI+ community.

Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups. Additional information: A maximum of 4 Service Providers will be appointed to Lot 5.

Delivery: Scotland
Extensions: Option to extend for 1 year plus 1 additional year to a maximum of 4 years.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot distribution rule: Tenderers are invited to participate as a lead Contractor in a maximum of 2 lots. A tenderer who bids as a lead Contractor (whether tendering as a lead on an individual lot or the maximum of 2 lots) will not be permitted to act as a sub-contractor on any lot other than lot 1. Allowable example: lead on lot 2 and 3 and sub-contractor on lot 1. Allowable example 2: lead on lot 4 and a sub-contractor on lot 1. Not permitted example: lead on lot 1 and 2 excludes Tenderers from sub-contracting on any other lots. Those operating as a Sub-contractor only, will be permitted to participate across all 5 lots. It is the Tenderers responsibility to ensure they submit a compliant bid.
Conditions of participation2
  • Economic & financial standing

    SPD 4B.4 -

    Bidders must demonstrate a Current Ratio of no less than 0.9 in each of the last two financial years. Current Ratio will be calculated as follows:

    Total current assets divided by Total current liabilities.

    There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.

    SPD 4B.5 -

    The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:

    Professional Risk Indemnity: in the sum of not less than 1 Million GBP.

    Employer's (Compulsory) Liability: in accordance with any legal obligation for the time being in force but in any event in the sum of not less than Five million pounds 5 Million GBP.

    Public Liability- including Abuse Liability: in the sum of not less than 5 Million GBP.

    Such insurance must be maintained for the duration of the Contract and for a minimum of 5 years following the expiry or termination of the Contract.

  • Technical & professional ability

    SPD 4C.4 -

    Bidders must provide a statement of the relevant supply chain management and/or tracking systems used.

    SPD 4C.7 -

    Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond.

    SPD 4C.10 -

    Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 points on every lot: a 10% discount moves about 3 points.
  • “Children and Young People Participation Framework Agreement” is a framework: the contest is a place on its panel, up to 22 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Jan 2023, 12:11 GMT
Last source update
20 Feb 2024, 16:39 GMT
Award evaluation window
26 Sept 2023 – …
Authority reference
628488
FTS notice number
2024/S 000-005569
Classification (CPV)
Research and development services and related consultancy servicesResearch services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-03993d Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: This is the first iteration of the Framework Agreement. The overall Framework value is an estimate which may increase or decrease over the Framework Term. Commitment to spend will only be agreed at each call off opportunity. (SC Ref:758208)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
26 Sept 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
26 Sept 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

31 May 2023 → 20 Feb 2024 · 4 dates
  1. Next notice expected
    31 May 2023, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    26 Sept 2023, 14:00 BST
  3. Bids opened
    26 Sept 2023, 14:00 BST
  4. Notice published
    20 Feb 2024, 16:39 GMT

Notice history

5 events · 3 releases on Find a Tender · since 28 Jul 2023
  1. Published value updated to £4,000,000
    28 Jul 2023, 10:35 BST
    was £2,000,000
  2. Status changed to active
    28 Jul 2023, 10:35 BST
  3. Procurement method changed
    28 Jul 2023, 10:35 BST
  4. Deadline published: 26 Sept 2023, 14:00 BST
    28 Jul 2023, 10:35 BST
  5. Status changed to complete
    20 Feb 2024, 16:39 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 9admitted to the panel · see the list ↓
Bids received 105 from SMEs · busiest of 4 lots
Contracts signed 4latest 15 Jan 2024

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £900,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Children and Young People in the LGBTI+ Community

    Signed
    15 Jan 2024
    Value
    ceiling above
    Status
    active
  • A wide range of Children and Young People

    Signed
    15 Jan 2024
    Value
    £1,300,000
    Status
    active
  • Disabled Children and Young People

    Signed
    15 Jan 2024
    Value
    ceiling above
    Status
    active
  • Care Experienced Children and Young People

    Signed
    15 Jan 2024
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · A wide range of Children and Young People10bids · 10 electronic · 10 from abroad5——
3 · Disabled Children and Young People2bids · 2 electronic · 2 from abroad1——
4 · Care Experienced Children and Young People2bids · 2 electronic · 2 from abroad2——
5 · Children and Young People in the LGBTI+ Community1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Scottish Government

Contracting authorityCentral GovernmentMinistry or any other national or federal authority, including their regional or local subdivisionsGeneral public services 4 Atlantic Quay, 70 York St, Glasgow, Scotland, G2 8EAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court and Justice of the Peace CourtReview body Edinburgh

Framework contractors & participating bidders

9 commercial parties on the notice
  • ARC ScotlandFramework contractor Unit 12 Hardengreen Business Centre, Eskbank, Scotland, EH22 3NXContact phone
  • Barnardo'sFramework contractor 111 Oxgangs Road North, Edinburgh, Edinburgh, Scotland, EH14 1EDContact phone
  • Children in ScotlandFramework contractor Thorn House, 5 Rose Street, Edinburgh, Scotland, EH2 2PRContact phone
  • Children's ParliamentFramework contractor Summerhall, Newington, Edinburgh, UK, EH9 1PLContact phone
  • LGBT Youth ScotlandFramework contractor 5 Mitchell Lane, Edinburgh, UK, EH6 7BDContact phone
  • Scottish Youth ParliamentFramework contractor Mansfield Traquair, 15 Mansfield Place, Edinburgh, UK, EH3 6BBContact phone
  • Who Cares? ScotlandFramework contractor 40 Wellington Street, Glasgow, Scotland, G2 6HJContact phone
  • Young ScotFramework contractor Caledonian Exchange, 19A Canning Street, Edinburgh, Scotland, EH3 8EGContact phone
  • Youth ScotlandFramework contractor Youth Scotland, Balfour House, 19 Bonnington Grove, EDINBURGH, UK, EH6 4BLContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.