Official UK procurement notice
Children and Young People Participation Framework Agreement
Authority: Scottish Government (Central government)
What is being bought5 lots · detail below
Published requirement descriptionThe Scottish Government is commissioning a Framework Agreement to respond to the growing need for children and young people’s participation in decision making and policy design across Scottish Government and to ensure approaches are meaningful, coordinated and sustainable.
Specifically, the Framework is being created to establish an efficient and effective mechanism that provides the Scottish Government with a strategic, high quality and sustainable approach to meaningfully engage with children and young people as part of its decision-making and policy design process.
The Framework will enable policy areas across Scottish Government to identify, recruit and engage with organisations that have the skills and expertise required to design and deliver bespoke, high quality participation activities with children and young people.
It is envisaged that the appointed suppliers will be both organisations operating at a national level and those working within specific communities. These organisations will engage with and represent a broad range of children and young people, with particular representation of those identified as being furthest from their rights.
The Framework will be overseen by the Children’s Rights Unit to ensure a more collaborative, streamlined and strategic approach to participation by creating a database of all work commissioned. This will be an evidence bank for policy areas to pull from when carrying out Children’s Rights and Wellbeing Impact Assessments (CRWIA) and help to reduce duplication and ad-hoc engagement whilst also tackling engagement fatigue felt by stakeholders.
CPV: Research and development services and related consultancy services · Research services
How this framework works
From the published notice- Places
- up to 22 suppliers · 10 bids on the busiest of 4 lots (0.5 per place) · 9 appointed
Lots and requirements (5)Procurement structure
5 lots · no lot values published · a supplier may bid for at most 2 and win at most 2 of them · evaluation weights differ by lotLot #1A wide range of Children and Young PeopleCancelledRenewal
Organisations that work with infants, children and young people (either between a specific age range or across 0-18* years) with particular representation of those who are furthest from their rights/ seldom heard / vulnerable because of factors related to their personal development, features of their family life, or because of wider influences that impact on them within their community. Infants, children and young people may be vulnerable due to multiple factors including those described in the other lots. Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups. This may include, although is not limited to: remote communities; those affected by multiple deprivation/ adversities such as homelessness, domestic abuse, substance misuse, poverty, parent/ carer involvement in the criminal justice system, parent/ carer imprisonment, those in conflict with the law; those affected by domestic abuse; those accessing advocacy services; and young carers.
*this might, in certain circumstances, be extended to young people up to 26 years e.g., care experienced. Additional information: A maximum of 6 Service Providers will be appointed to Lot 1.
Lot #2Children and Young People from Minority Ethnic GroupsRenewal
Organisations that work with children (either between a specific age range or across 0-18 years) from minority ethnic groups. This could be a specific group or a range of minority ethnic groups and services. The Scottish Government uses the definition of race present in the Equality Act 2010, that it is colour, ethnicity, nationality and citizenship. We recognise that across Scotland, people belonging to minority ethnic communities define themselves and their communities using a variety of terms; our use of the over-arching term minority ethnic aims to be inclusive of that variety. Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups. Additional information: A maximum of 4 Service Providers will be appointed to Lot 2.
Lot #3Disabled Children and Young PeopleCancelledRenewal
Organisations that work with disabled children (either between a specific age range or across 0-18* years). Disability is defined in the Equality Act 2010 as a long-lasting health condition that limits daily activity. Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups. *this might, in certain circumstances, be extended to young people up to 26 years e.g., including those making the transition to young adult life. Additional information: A maximum of 4 Service Providers will be appointed to Lot 3.
Lot #4Care Experienced Children and Young PeopleCancelledRenewal
Organisations that work with children and young people (either between a specific age range or across 0-26 years) who are in care, on the edge/at risk of care, and care leavers. This could include those involved in the care system, in residential care, fostered and adopted families, those who are looked after at home, in kinship care, and those involved in the Children’s Hearings System. Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups. Additional information: A maximum of 4 Service Providers will be appointed to Lot 4.
Lot #5Children and Young People in the LGBTI+ CommunityCancelledRenewal
Organisations that work with those under 18 in the LGBTI+ community.
Organisations should apply an intersectional perspective to understand the combined factors affecting individuals and groups. Additional information: A maximum of 4 Service Providers will be appointed to Lot 5.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Economic & financial standing
SPD 4B.4 -
Bidders must demonstrate a Current Ratio of no less than 0.9 in each of the last two financial years. Current Ratio will be calculated as follows:
Total current assets divided by Total current liabilities.
There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.
SPD 4B.5 -
The bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:
Professional Risk Indemnity: in the sum of not less than 1 Million GBP.
Employer's (Compulsory) Liability: in accordance with any legal obligation for the time being in force but in any event in the sum of not less than Five million pounds 5 Million GBP.
Public Liability- including Abuse Liability: in the sum of not less than 5 Million GBP.
Such insurance must be maintained for the duration of the Contract and for a minimum of 5 years following the expiry or termination of the Contract.
- Technical & professional ability
SPD 4C.4 -
Bidders must provide a statement of the relevant supply chain management and/or tracking systems used.
SPD 4C.7 -
Bidders will be required to provide evidence that their organisation has taken steps to build their awareness of the climate change emergency and how they will respond.
SPD 4C.10 -
Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
- “Children and Young People Participation Framework Agreement” is a framework: the contest is a place on its panel, up to 22 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Jan 2023, 12:11 GMT
- Last source update
- 20 Feb 2024, 16:39 GMT
- Award evaluation window
- 26 Sept 2023 – …
- Authority reference
628488- FTS notice number
2024/S 000-005569- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03993dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: This is the first iteration of the Framework Agreement. The overall Framework value is an estimate which may increase or decrease over the Framework Term. Commitment to spend will only be agreed at each call off opportunity. (SC Ref:758208)
How it was run
Official notice- Appointment period ends
- 26 Sept 2023, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 26 Sept 2023, 14:00 BST
Timeline
31 May 2023 → 20 Feb 2024 · 4 dates- Next notice expected31 May 2023, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown26 Sept 2023, 14:00 BST
- Bids opened26 Sept 2023, 14:00 BST
- Notice published20 Feb 2024, 16:39 GMT
Notice history
5 events · 3 releases on Find a Tender · since 28 Jul 2023- Published value updated to £4,000,00028 Jul 2023, 10:35 BSTwas £2,000,000
- Status changed to active28 Jul 2023, 10:35 BST
- Procurement method changed28 Jul 2023, 10:35 BST
- Deadline published: 26 Sept 2023, 14:00 BST28 Jul 2023, 10:35 BST
- Status changed to complete20 Feb 2024, 16:39 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £900,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Children and Young People in the LGBTI+ Community
- Signed
- 15 Jan 2024
- Value
- ceiling above
- Status
- active
A wide range of Children and Young People
- Signed
- 15 Jan 2024
- Value
- £1,300,000
- Status
- active
Disabled Children and Young People
- Signed
- 15 Jan 2024
- Value
- ceiling above
- Status
- active
Care Experienced Children and Young People
- Signed
- 15 Jan 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · A wide range of Children and Young People | 10bids · 10 electronic · 10 from abroad | 5 | — | — |
| 3 · Disabled Children and Young People | 2bids · 2 electronic · 2 from abroad | 1 | — | — |
| 4 · Care Experienced Children and Young People | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 5 · Children and Young People in the LGBTI+ Community | 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of the Peace CourtReview body
Framework contractors & participating bidders
9 commercial parties on the notice- ARC ScotlandFramework contractor
- Barnardo'sFramework contractor
- Children in ScotlandFramework contractor
- Children's ParliamentFramework contractor
- LGBT Youth ScotlandFramework contractor
- Scottish Youth ParliamentFramework contractor
- Who Cares? ScotlandFramework contractor
- Young ScotFramework contractor
- Youth ScotlandFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.