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Published 13 Jul 2023, 17:24 BST

Official UK procurement notice

Citywide Advocacy Project · UK public procurement notice

Official notice

Authority: Kingston Upon Hull City Council (Local council)

ServicesOpen procedureSME suitable
Sectors: Health & Social Care (85) Delivery: Yorkshire & Humber (UKE11)
Published estimate£1,530,000exc. VAT · 1 value update
Submissions closed 25 Sept 2023awarded 13 Dec 2023
Awarded to Cloverleaf Advocacy 2000 Ltd

What is being bought

Published requirement description

The Authority sort bids from suitably qualified organisations to provide Citywide Advocacy services for both Adults and Children. The tender process be undertaken to award a block contract to a lead provider for the provision of all in-scope Adults and Children’s Advocacy Services. The initial term of the Contract is for a 3 year period (Estimated contract Start date 1 February 2024), Contract has the option to extend for a further (1 + 1 years).

  • Recurrence: September 2027 (Note if the Authority utilises the full extension period available (24 months), the estimated date would be September 2029.

CPV: Community health services · Health and social work services · Health services · Social services · Social work and related services · Social work services

The lotProcurement structure

single lot · value published
Lot #1The Authority is seeking bids from suitably qualified organisations to provide…AwardedRenewalPublished value£1,530,000

The Authority is seeking bids from suitably qualified organisations to provide Citywide Advocacy services for both Adults and Children.Adult Social Care has a legal duty to secure the following statutory advocacy provisions:

  • Independent Mental Health Advocacy (IMHA)
  • Independent Mental Capacity Act Advocacy (IMCA)
  • Independent Care Act Advocacy (ICAA)
  • NHS Complaints Advocacy (ICAS)

Children Services have a statutory responsibility to provide independent advocacy support for any young person looked after by the Council

Delivery: Yorkshire & Humber · Hull City Council boundary
Extensions: The initial contract agreement duration is for 36 months; however the Authority reserves the right to extend the duration of this agreement for up to 2 periods (1 + 1 years) up to a maximum of Twelve (12) months for each period, from the expiry of the initial term. If the full 2 years extension period is taken, the agreement shall have a potential value of £3,000,000.00Variant bids: not allowed
85100000 Health services85300000 Social work and related services85310000 Social work services85320000 Social services85323000 Community health services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 20%Social value: 10%
Published sub-criteria (10)
  • Mobilisation: 10%
  • Service Delivery: 10%
  • Operating Model: 5%
  • Technical & Profssional Ability: 10%
  • Collaborative Partnershiop Working: 10%
  • Safeguarding: 10%
  • Workforce: 5%
  • Person Centred Approach: 10%
  • price: 20%
  • Social Value: 10%
Published award criteria (10)
  • Mobilisation: 10%
  • Service Delivery: 10%
  • Operating Model: 5%
  • Technical & Profssional Ability: 10%
  • Collaborative Partnershiop Working: 10%
  • Safeguarding: 10%
  • Workforce: 5%
  • Person Centred Approach: 10%
  • Social Value: 10%
  • Price: 20%
Conditions of participation1
  • Suitability

    Appropriate training which may, for example, initially be training in advocacy (non-instructed and instructed) or dementia or working with people with learning disabilities. Once appointed, all independent advocates should be expected to work towards City & Guild - Level 4 of the National Qualification in Independent Advocacy within a year of being appointed, and to achieve it in a reasonable amount of time, and to maintain the qualification once achieved.

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · September 2027 (Note if the Authority utilises the full extension period available (24 months), the estimated date would be September 2029.

First published
13 Jul 2023, 17:24 BST
Last source update
20 Dec 2023, 15:20 GMT
Award evaluation window
25 Sept 2023 – …
Authority reference
LG2023
FTS notice number
2023/S 000-037513
Classification (CPV)
Community health servicesHealth and social work servicesHealth servicesSocial servicesSocial work and related servicesSocial work services
Delivery area
Yorkshire & Humber (UKE11)
Official registry OCID
ocds-h6vhtk-03e1bd Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
25 Sept 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Participation fee
document
Bid validity
180 days from the deadline
Bids opened
25 Sept 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

25 Aug 2023 → 20 Dec 2023 · 4 dates
  1. Next notice expected
    25 Aug 2023, 00:00 BST
  2. Submission deadline
    25 Sept 2023, 12:00 BST
  3. Bids opened
    25 Sept 2023, 12:00 BST
  4. Notice published
    20 Dec 2023, 15:20 GMT

Notice history

5 events · 3 releases on Find a Tender · since 25 Aug 2023
  1. Published value updated to £1,530,000
    25 Aug 2023, 12:21 BST
    was £3,000,000
  2. Status changed to active
    25 Aug 2023, 12:21 BST
  3. Procurement method changed
    25 Aug 2023, 12:21 BST
  4. Deadline published: 25 Sept 2023, 12:00 BST
    25 Aug 2023, 12:21 BST
  5. Status changed to complete
    20 Dec 2023, 15:20 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 21 from SMEs
Contracts signed 1latest 13 Dec 2023
Awarded toValueDateStatus
Cloverleaf Advocacy 2000 LtdSubcontracting: Delivery of children’s advocacy services——Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad1—£1,598,430 – £1,615,230

Contracting authority & participating public bodies

Hull City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services 168524345 The Guildhall, Alfred Gelder Street, Hull, Yorkshire & Humber, HU1 2AAContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Paul RobinsonReview body HullContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Cloverleaf Advocacy 2000 LtdAwarded supplierN/A 5th Floor, Empire House, Wakefield Road, Dewsbury, WF12 8DJ, Dewsbury, Yorkshire & Humber, WF12 8DJContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria