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Published 23 May 2022, 15:01 BST

Official UK procurement notice

CLA Education - CLA PEP and Data Collection Services

Official notice

Authority: Cumbria County Council (Local council)

GoodsOpen procedure
Sectors: Software Packages & ERP (48) Delivery: North West (UKD1)
Published estimate£134,980exc. VAT17.6% below published estimate
Submissions closed 22 Jun 2022awarded 12 Jul 2022
Awarded to Stat Solutions Ltd

What is being bought

Published requirement description

The CLA PEP & Data Collection Service comprises of two key elements as follows:

The collection of a defined set of data for Children Looked After (CLA) by Cumbria County Council. This data set is as follows, School Attendance / School Suspensions / Academic Progress (Attainment).

This data is collected (from those schools attended by the CLA) by the supplier and provided to the council’s virtual school electronically on an agreed basis dependent on data type (daily in the case of absences).

And

A cloud-based electronic Personal Education Plan service used by the council’s virtual school and other parties (teachers and social workers) involved in the CLA’s education to track attainment and education action plans for the CLA. This includes the process to request, approve and monitor Pupil Premium+ (PP+) funding.

The services were procured under a single contract from a single supplier and only bids meeting mandatory requirements were assessed..

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1Commissioned and procured in line with the council's Contract Procedure Rules and…Awarded

Commissioned and procured in line with the council's Contract Procedure Rules and advertised in accordance with the Public Contract Regulations.

Stage 1 was a pass / fail list of mandatory requirements and those that did not meet all of these were disqualified from the written tender / price assessment.

Delivery: North West
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Quality Questions: 40%
  • Demonstration: 20%
  • price: 40%
Published award criteria (3)
  • Quality Questions: 40
  • Demonstration: 20
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 May 2022, 15:01 BST
Last source update
25 Jul 2022, 10:43 BST
Award evaluation window
22 Jun 2022 – …
Authority reference
DN613796
FTS notice number
2022/S 000-020100
Classification (CPV)
Software package and information systems
Delivery area
North West (UKD1)
Official registry OCID
ocds-h6vhtk-033cd1 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
22 Jun 2022, 11:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
22 Jun 2022, 11:05 BST
Detailed submission instructions & authority contactsFrom official release

www.the-chest.org.uk ↗

Timeline

22 Jun 2022 → 25 Jul 2022 · 3 dates
  1. Submission deadline
    22 Jun 2022, 11:00 BST
  2. Bids opened
    22 Jun 2022, 11:05 BST
  3. Notice published
    25 Jul 2022, 10:43 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    25 Jul 2022, 10:43 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £111,2011 contract exc. VAT
Bids received 3
Contracts signed 1latest 12 Jul 2022
Awarded toValueDateStatus
Stat Solutions LtdSME£111,201 †—Awarded

Contracts

  • Contract 020100-2022-1 · Stat Solutions LtdSME

    Signed
    12 Jul 2022
    Value
    £111,201
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids———

Contracting authority & participating public bodies

Cumbria County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Cumbria House, 107-117 Botchergate, Carlisle, North West, CA1 1RDContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Her Majesty's Court ServiceReview body LondonContact email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.