Find a TenderAwarded
Published 16 Apr 2024, 15:13 BST

Official UK procurement notice

Cleaning Services · Mitie Cleaning & Environmental Services Ltd for Scottish Parliamentary Corporate Body (Apr 2024)

Official notice

Authority: Scottish Parliamentary Corporate Body

ServicesOpen procedureSME suitable
Awarded value£7,733,884published contract · exc. VAT
Submissions closed 21 May 2024awarded 12 Nov 2024
Awarded to Mitie Cleaning & Environmental Services Ltd

What is being bought

Published requirement description

The Scottish Parliamentary Corporate Body (SPCB) requires the Contractor to provide a comprehensive, professional cleaning service throughout the Scottish Parliament Premises, both internally and externally, to fully maintain the Premises to the standards as detailed within the Specification document.

  • Recurrence: 2032

CPV: Cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland
Extensions: 3 x 12 month extensions at the discretion of the SPCB.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • price: 30%
Published award criteria (2)
  • Technical: 70
  • Price: 30
Conditions of participation2
  • Economic & financial standing

    The Scottish Parliamentary Corporate Body (SPCB) uses Creditsafe, an independent provider of online business credit reports, to assess the financial standing of tenderers. We highly recommend that tenderers review their financial performance on Creditsafe to understand their credit score rating which will be used by the SPCB to evaluate the financial standing of the tenderer and that they read the information about how that data is collected and used prior to submitting a tender. Information and the opportunity to run a free report can be found at www.creditsafe.com/products/business-cr… ↗

    The SPCB requires tenderers to have a Creditsafe Risk Score of 40 or higher to demonstrate satisfactory financial standing. If a tenderer has a lower credit risk score than 40 on Creditsafe and has the backing of a parent company with a credit risk score of 40 or higher, then the provision of a parent company guarantee will be required prior to the award of any contract. If a tenderer has a lower credit risk score than 40 and cannot provide a parent company guarantee, they must submit evidence to support a stable and improved financial standing with their tender or the tender may be rejected. If no evidence is provided with the tender or the evidence provided is not sufficient to demonstrate a satisfactory financial position to the satisfaction of the SPCB (whose decision in this regard shall be final), then the tender will be rejected and will not be evaluated further.

    If …

    Minimum: The insurance levels are: Employers Liability 5,000,000.00 Public and Products Liability 1,000,000.00
  • Technical & professional ability

    The experience question within the SPD is mandatory and the bidder is expected to provide robust details of their experience in running a contract of this size and complexity. The question can be accessed within the SPD and must be submitted as part of the tender submission. The response will be assessed on a pass / fail basis.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 2032
First published
16 Apr 2024, 15:13 BST
Last source update
21 Nov 2024, 09:14 GMT
Award evaluation window
21 May 2024 – …
Authority reference
NIC-SER-508
FTS notice number
2024/S 000-037606
Classification (CPV)
Cleaning services
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-0452b8 Find a Tender
Contract terms
Performance terms

TUPE may form part of the contract.

The Real Living Wage will be mandatory as part of the contract conditions. Further information can be found within the tender documentation.

Publisher note: For this contract, the minimum cyber security requirement will be Cyber Essentials certification (or equivalent). (SC Ref:783764)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Submission deadline
21 May 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
21 May 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

21 May 2024 → 21 Nov 2024 · 3 dates
  1. Submission deadline
    21 May 2024, 12:00 BST
  2. Bids opened
    21 May 2024, 12:00 BST
  3. Notice published
    21 Nov 2024, 09:14 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    21 Nov 2024, 09:14 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £7,733,8841 contract exc. VAT
Bids received 61 from SMEs
Contracts signed 1latest 12 Nov 2024
Awarded toValueDateStatus
Mitie Cleaning & Environmental Services Ltd£7,733,884 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids · 6 electronic · 6 from abroad1——

Contracting authority & participating public bodies

Scottish Parliamentary Corporate Body

Contracting authorityDevolved Parliament Legislative Body The Scottish Parliament, Procurement Services, Edinburgh, Scotland, EH99 1SPContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court HouseReview body EdinburghContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.