Find a TenderAwarded
Published 8 Nov 2023, 10:54 GMT

Official UK procurement notice

Cleaning & Specialist Estate Services

Official notice

Authority: River Clyde Homes

ServicesOpen procedureSME suitable
Budget not disclosedValue not published
Submissions closed 8 Dec 2023awarded 31 Jan 2024
Awarded to Greenerleaf Estate Maintenance Ltd

What is being bought

Published requirement description

River Clyde Homes are looking to procure a company to undertake ad-hoc cleaning and specialist estate works for properties under our control.

The scope of the works will include, but is not limited to:

-Trauma Cleaning

-Sharps Removal

-Graffiti Removal

-Removal of Fly Tipping

-Common Area & Garden Cleans

-Close Cleaning

-Standard Cleans

-Deep Cleans

A detailed specification in relation to what is required for each work item is provided within the tender document.

  • Recurrence: November 2027

CPV: Bin-cleaning services · Building-cleaning services · Cleaning services · Exterior cleaning work for buildings

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland · Inverclyde
Extensions: The contract will run for an initial 2-year period. RCH may wish, at its sole discretion, to extend any resultant agreement for a further 2, 12 month periods subject to the agreement of the successful bidder.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (4)
  • Contract Management: 30%
  • Community Benefits: 5%
  • Fair Work First: 5%
  • price: 60%
Published award criteria (5)
  • Contract Management: 30.00%
  • Community Benefits: 5.00%
  • Fair Work First: 5.00%
  • Data Protection Checklist: Pass/Fail
  • Price: 60%
Conditions of participation1
  • Economic & financial standing

    SPD question 4B.5.1

    It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

    Employers Liability Insurance = 5m GBP

    Bidders should indicate whether they hold the required cover in the table provided within the SPD

    SPD question 4B.5.2

    It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

    Public Liability Insurance = 2m GBP

    Bidders should indicate whether they hold the required cover in the table provided within the SPD.

    SPD Question 4B.6

    The bidder’s company name and registration number will be used to obtain a financial risk assessment report from Dun & Bradstreet. Only companies, that are deemed to be financially stable by RCH’s Finance Department, on the strength of their financial report will be eligible to be a party to the contract. It is the tenderers responsibility to ensure that the information held by Dun & Bradstreet is up to date at the time of submission. If you prefer to have this assessment carried out in respect of a guarantor, such as an ultimate parent body, then you may elect for this option and details of the guarantor should be provided. Bidders should provide their company registration number in the space provided in the SPD.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · November 2027
First published
8 Nov 2023, 10:54 GMT
Last source update
19 Feb 2024, 14:46 GMT
Award evaluation window
8 Dec 2023 – …
Authority reference
RCH599
FTS notice number
2024/S 000-005403
Classification (CPV)
Bin-cleaning servicesBuilding-cleaning servicesCleaning servicesExterior cleaning work for buildings
Delivery area
Scotland (UKM83)
Official registry OCID
ocds-h6vhtk-0416ac Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The contract will be subject to formal Key Performance Indicators which are detailed within the attached tender document.

Publisher note: The contract value specified within this contract award notice is the anticipated spend across the lifecycle of the contract. Due to the reactive nature of the services tendered for, it is not possible for RCH to stipulate the exact value which may be generated from this contract. (SC Ref:758596)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
8 Dec 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
8 Dec 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

8 Dec 2023 → 19 Feb 2024 · 3 dates
  1. Submission deadline
    8 Dec 2023, 12:00 GMT
  2. Bids opened
    8 Dec 2023, 12:00 GMT
  3. Notice published
    19 Feb 2024, 14:46 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    19 Feb 2024, 14:46 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 84 from SMEs
Contracts signed 1latest 31 Jan 2024
Awarded toValueDateStatus
Greenerleaf Estate Maintenance LtdSME——Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
River Clyde Homes are looking to procure a company to undertake ad-hoc cleaning and…8bids · 8 electronic4—£290,642 – £852,840
Whole notice———£290,642 – £852,840

Contracting authority & participating public bodies

River Clyde Homes

Contracting authorityBody governed by public lawHousing and community amenities Clyde View, 22 Pottery Street, Greenock, Scotland, PA15 2UZContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Greenock Sheriff Court House,Review body Greenock

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria