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Find a TenderAwardedContract details notice
Published 20 Aug 2025, 15:14 BST

Official UK procurement notice

Clinical Audit Tool (CAT)

Official notice

Authority: North West Ambulance Service NHS Trust (Central government)

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Software Packages & ERP (48) Delivery: Delivery location not published
Final published estimate£450,000initial estimate £600,000 · 1 value update39.7% below final estimate
Submissions closed 18 Sept 2025awarded 12 Nov 2025
Awarded to Doc-Works2 awards
Contract term 4 yrsends 31 Dec 2029 · up to 31 Dec 2031 with extensions · starts 1 Jan 2026

What is being bought

Published requirement description

Provision of a clinical audit tool

CPV: Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsSMEPublished value£450,000
Contract period: 1 Jan 2026 – 31 Dec 2029 (4 yrs) · up to 31 Dec 2031 with extensionsValue: £450,000 exc. VAT · £540,000 inc. VAT
Eligibility: SME eligible
Extensions: Implementation period up to 12 months. Initial contract term 3 years. Two 12 month extension periods are available. Total maximum contract length 6 years including implementation period and all available extension periods.
48000000 Software package and information systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Technical: 70%
  • Commercial: 30%
Published award criteria (2)
  • Technical
  • Commercial
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
20 Aug 2025, 15:14 BST
Last source update
6 Feb 2026, 11:27 GMT
Award evaluation window
Submission end – 17 Nov 2025
Authority reference
NWAS-TR-18-24
FTS notice number
2025/S 000-050255
Latest notice
Contract details notice (UK7)
Classification (CPV)
Software package and information systems
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-058b7f Find a Tender

How it was run

Official notice
Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
Submission deadline
18 Sept 2025, 12:00 BST
Clarification deadline
5 Sept 2025, 18:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Bids must be submitted through the Atamis e-tendering portal.

health-family.force.com/s/Welcome ↗

Atamis contract reference - C384669

Timeline

20 Aug 2025 → 6 Feb 2026 · 8 dates
  1. Tender notice published
    20 Aug 2025, 15:14 BST
  2. Clarification questions by
    5 Sept 2025, 18:00 BST
  3. Submission deadline
    18 Sept 2025, 12:00 BST
  4. Award decision expected by343 days ago
    17 Nov 2025, 23:59 GMT
  5. Assessment summaries sent340 days ago
    21 Nov 2025
  6. Standstill ends327 days ago
    3 Dec 2025, 23:59 GMT
  7. Contract starts299 days ago
    1 Jan 2026
  8. Latest notice published262 days ago
    6 Feb 2026, 11:27 GMT

Notice history

9 events · 6 releases on Find a Tender · since 20 Aug 2025
  1. Tender notice published
    20 Aug 2025, 15:14 BST
    UK4
  2. Tender notice published
    20 Aug 2025, 15:43 BST
    UK4
  3. Tender notice published
    20 Aug 2025, 16:07 BST
    UK4
  4. Tender notice published
    21 Aug 2025, 10:02 BST
    UK4
  5. Published value updated to £450,000
    21 Aug 2025, 10:02 BST
    was £600,000
  6. Contract award notice published
    21 Nov 2025, 11:59 GMT
    UK6
  7. Status changed to complete
    21 Nov 2025, 11:59 GMT
  8. Contract signature expected
    20 Dec 2025, 23:59 GMT
    scheduled
  9. Contract details notice published
    6 Feb 2026, 11:27 GMT
    UK7
Published amendments (1)

Contract end date amended. Particular suitability for SME'S - box unchecked.

Routine re-releases (6)
  • 2025-08: 3 releases · 20 Aug 2025, 20 Aug 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £271,4351 contract exc. VAT · 1 repeated publication of the same award counted once
Bids received 33 from SMEs
Contracts signed 1latest 12 Jan 2026
Awarded toValueDateStatus
Doc-WorksSME1 Jan 2026 – 31 Dec 2029 · up to 31 Dec 2031Extensions: Two 12 month extensions available£271,435same award published again · counted once12 Nov 2025standstill to 3 Dec 2025Standstill
Doc-WorksSME£271,435 †—Awarded

Contracts

  • Clinical Audit Tool (CAT) · Doc-WorksSME

    Signed
    12 Jan 2026
    Value
    £271,435
    Period
    12 Jan 2026 – 11 Jan 2030 · up to 11 Jan 2032 with extensions
    Status
    active
    Extensions
    Two 12 month extension periods available

    No agreed KPIs: Currently in the implementation phase of the contract, during which time the KPI's will be agreed.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders · 5 at stage one30—

Contracting authority & participating public bodies

North West Ambulance Service NHS Trust

Contracting authorityPublic authority - central government GB-PPON: PGTN-2617-YXZW Chorley New Road, Bolton, North West, BL1 5DDContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Doc Works LtdAwarded supplierGB-COH: 05056444GB-PPON: PBPQ-5225-VCDN The Old Haybarn, Rosebery Mews, Mentmore, Leighton Buzzard, South East, LU7 0UEContact email

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender