Official UK procurement notice
Clinical Trial Data Management System
Authority: The Royal Marsden NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionThe Authority is seeking to procure a new Clinical Trial Data Management Solution. The primary objective of this solution is to provide an accessible and cost-effective service that enables The Royal Marsden to collect and manage clinical research data in full compliance with relevant regulatory standards, while supporting the maintenance of UKCRC Clinical Trials Unit (CTU) accreditation.
Further to pre-market engagement undertaken earlier this year, the Authority will now commence a three-stage competitive flexible procurement process. This process will consist of:
- An initial supplier eligibility assessment;
- A written stage, covering technical, commercial, and social value questions; and
- A sandboxing exercise to assess shortlisted solutions in practice.
Interested suppliers are invited to engage with this procurement via Atamis health-family.force.com/s/Welcome ↗ Contract Reference: C388016.
North West London Procurement Services (NWLPS) is a Collaborative Procurement Organisation. The Contracting Authority have instructed NWLPS to act as their procurement representative, therefore any communications during the tender process by NWLPS, are on behalf of the Contracting Authority.
NWLPS is an agent on behalf of the Contracting Authority acting on its behalf solely to carry out the Procurement. All decisions regarding the Contract will be made by the Contracting Authority.
- How the procedure runs: The procurement procedure will be a 3 stage Competitive Flexible Porcess
CPV: Data management services · Data services · Database and operating software package
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Evaluation Criteria: 100%
Published award criteria (1)
- Evaluation Criteria: Criterion % weighting Commercial Questionnaire 40% Technical Questionnaire 30% Sandbox Stage 20% Social Value 10%
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 6 May 2025, 15:34 BST
- Last source update
- 30 Sept 2025, 09:29 BST
- Award evaluation window
- Submission end – 27 Feb 2026
- Authority reference
C358055- FTS notice number
2025/S 000-060733- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-050d4bFind a Tender
- How it runs
The procurement procedure will be a 3 stage Competitive Flexible Porcess
How it was run
Official notice- Requests to participate (first stage)
- 27 Oct 2025, 12:00 GMT
- Submission deadline
- 27 Oct 2025, 12:00 GMT
- Clarification deadline
- 9 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The Contracting Authority is utilising an electronic Tendering system (“E-Tendering Portal”) to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Contracting Authority, including the submission of Tender responses will be conducted solely via the following link:
health-family.force.com/s/Welcome ↗
User Guide:
services.atamis.co.uk/docs/Supplier_User_G… ↗
Unless stated otherwise in these Instructions or in writing from the Contracting Authority, all communications from Tenderers (including their sub-contractors, consortium members, consultants and advisers) during the period of this procurement exercise must be directed via the messaging service on the E-Tendering Portal.
Timeline
6 May 2025 → 27 Feb 2026 · 7 dates- Planning notice published6 May 2025, 15:34 BST
- Market engagement14 May 2025, 23:59 BST
RM are currently in the process of drawing up requirements and are presently looking to identify suppliers who can deliver this service. By identifying suppliers who currently deliver this service, RM would then be looking to undertake further engagement with identified suppliers to input into requirements.
- Tender notice published392 days ago30 Sept 2025, 09:29 BST
- Clarification questions by383 days ago9 Oct 2025, 12:00 BST
- Submission deadline365 days ago27 Oct 2025, 12:00 GMT
- Contract starts242 days ago27 Feb 2026
- Award decision expected by241 days ago27 Feb 2026, 23:59 GMT
Notice history
5 events · 2 releases on Find a Tender · since 6 May 2025- Preliminary market engagement notice published6 May 2025, 15:34 BSTUK2
- Tender notice published30 Sept 2025, 09:29 BSTUK4
- Published value updated to £500,00030 Sept 2025, 09:29 BSTwas £486,000
- Status changed to active30 Sept 2025, 09:29 BST
- Procurement method changed30 Sept 2025, 09:29 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender