Official UK procurement notice
Co-ordination of Holiday Activities and Food Programme Across London Borough of Hammersmith and Fulham
Authority: London Borough of Hammersmith and Fuham (LBHF) (Local council)
What is being bought
Published requirement descriptionDelivery of Holiday Activity and Food Coordination for the local delivery of the HAF programme. This contract is for a minimum of 3 years for delivery from the start of FY 2026/27 with the possibility of extension of up to 2 years.
Delivery of the contract includes:
- Mapping and ensuring there is adequate holiday provision, targeted towards those most in need
- Working with providers to meet grant requirements including safeguarding, risk assessments and monitoring visits
- Promoting provision and ensuring good uptake
- Working with providers to support council outcomes for children and young people
- Supporting providers with training, development and links to additional resources and partners.
- Reporting to the council and DfE
CPV: Welfare services not delivered through residential institutions
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,710,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Sept 2025, 15:54 BST
- Last source update
- 20 Jan 2026, 10:37 GMT
- Award evaluation window
- Submission end – 15 Dec 2025
- FTS notice number
2025/S 000-067004- Accelerated
- Light touch contract
- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059f69Find a Tender
How it was run
Official notice- Submission deadline
- 14 Nov 2025, 23:59 GMT
- Clarification deadline
- 3 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Suppliers are requested to register on our tender portal to access the tender. www.capitalesourcing.com ↗
Timeline
22 Sept 2025 → 2 Mar 2026 · 11 dates- Planning notice published22 Sept 2025, 15:54 BST
- Market engagement387 days ago6 Oct 2025, 23:59 BST
The market engagement process will include completing a questionnaie the submission deadline date will be Monday 6th October 2025 12.00 noon. The questions and information are below: www.gov.uk/government/publicati… ↗. The programme programme provides healthy meals, enriching activities, and free childcare places to children from low-income families, benefiting their health, wellbeing and learning.
Hammersmith and Fulham Council is planning to retender for the coordinator of their local delivery of the HAF programme. This contract will be for a minimum of 3 years for delivery from the start of FY 2026/27 with the possibility of extension of up to 2 years.
The requirements of the Coordination contract include:
- Mapping and ensuring there is adequate holiday provision, targeted towards those most in need
- Working with providers to meet grant requirements including safeguarding, risk assessments and monitoring visits
- Promoting provision and ensuring good uptake
- Working with providers to support council outcomes for children and young people
- Supporting providers with training, development and links to additional resources and partners.
- Reporting to the council and DfE
The provider is expected to manage and distribute grant funding for the delivery of the HAF programme on behalf of the Council. This funding is primarily targeted local VCFS organisations that can demonstrate a good record of local delivery and/or address gaps in provision.
This approach looks to continue the model of HAF delivery established by the Council in 2021.
The council is keen to hear from:
- Organisations interested in or with experience of, coordinating HAF provision
- local providers of holiday activities for school ages children, in particular VCFS organisations
Questions.
- Does the proposed model support good value and good outcomes for local school aged children?
- Does it effectively support local providers and reduce barriers to funding?
- Are there any changes to this model that would better support these aims?
- Next notice expected373 days ago20 Oct 2025, 23:59 BST
- Tender notice published372 days ago21 Oct 2025, 10:51 BST
- Clarification questions by359 days ago3 Nov 2025, 12:00 GMT
- Submission deadline348 days ago14 Nov 2025, 23:59 GMT
- Award decision expected by317 days ago15 Dec 2025, 23:59 GMT
- Assessment summaries sent282 days ago20 Jan 2026
- Latest notice published281 days ago20 Jan 2026, 10:37 GMT
- Standstill ends267 days ago3 Feb 2026, 23:59 GMT
- Contract starts241 days ago2 Mar 2026
Notice history
9 events · 3 releases on Find a Tender · since 22 Sept 2025- Preliminary market engagement notice published22 Sept 2025, 15:54 BSTUK2
- Tender notice published21 Oct 2025, 10:51 BSTUK4
- Published value updated21 Oct 2025, 10:51 BST
- Status changed to active21 Oct 2025, 10:51 BST
- Procurement method changed21 Oct 2025, 10:51 BST
- Deadline published: 14 Nov 2025, 23:59 GMT21 Oct 2025, 10:51 BST
- Contract award notice published20 Jan 2026, 10:37 GMTUK6
- Status changed to complete20 Jan 2026, 10:37 GMT
- Contract signature expected16 Mar 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Let Me PlayCoordination of the Holiday Activity and Food Programme from 20261 May 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Optional two extensions of 12 months each | £2,812,000 inc. VAT | 12 Jan 2026standstill to 3 Feb 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Let Me Play LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender