Official UK procurement notice
Community Engagement Partners and Academic Partner
Authority: Birmingham City Council (Local council)
What is being bought22 lots · detail below
Published requirement descriptionThe Council wishes to establish contracts with 13 deep community engagement partners to improve the understanding of the health requirements of Birmingham’s diverse communities.There is also a requirement for an academic partner to work with all of the 13 deep engagement partners. The services will be procured as set out in the following Lots / sub lots listed below:Lot 1 - Ethnic Communities Lot 2 - Faith CommunitiesLot 3 - LGBTQ and Communities Lot 4 - Communities with a DisabilityLot 5 - Academic PartnerPotential suppliers may apply for one / multiple or all lots. Separate contracts will be awarded for each Lot / sub lot.The contracts will be for of 2 years commencing on 1st July 2024, with an option to extend for a further period of 1 year, subject to satisfactory performance and budgetary availability.
CPV: Community health services · Health services · Health training services · Miscellaneous health services · Other community, social and personal services · Provision of services to the community · Specialist training services · Training services
Lots and requirements (22)Procurement structure
22 lots · all with a published value (£1,410,000 together) · same evaluation weights on every lotLot #1Academic PartnerAwardedPublished value£60,000
There is also a need for an academic partner who will work with all of the 13 deep engagement partners, they will be responsible for:
- Training the deep engagement partners in community-based approaches
- Providing focus group training for the deep engagement partners
- Providing networking opportunities between the providers to share emerging learnings and best practice.
- Evaluating the effectiveness of the work that the deep engagement partners are doing linking to the aims of the deep engagement partners outlined above. The evaluation should also link to the Powered by People Plan "how we know we’re making a difference" by utilising evaluation tools and measures as they are developed.
Lot #2Lot 1Aii - Ethnic Communities: IndianCancelledPublished value£30,000
This will be achieved through a variety of methods, including:
- Dissemination of Public Health key information through existing or new networks
- Delivery of four focus groups per year
- Delivery of one project to reduce health inequalities per year, co-created with the target community.
- Delivery of four training sessions for health professionals on cultural intelligence
- Produce annual summary reports.
Lot #3Lot 1Aiii - Ethnic Communities: PakistaniCancelledPublished value£30,000
This will be achieved through a variety of methods, including:
- Dissemination of Public Health key information through existing or new networks
- Delivery of four focus groups per year
- Delivery of one project to reduce health inequalities per year, co-created with the target community.
- Delivery of four training sessions for health professionals on cultural intelligence
- Produce annual summary reports.
Lot #4Lot 1Aiv - Ethnic Communities: BangladeshiCancelledPublished value£30,000
This will be achieved through a variety of methods, including:
- Dissemination of Public Health key information through existing or new networks
- Delivery of four focus groups per year
- Delivery of one project to reduce health inequalities per year, co-created with the target community.
- Delivery of four training sessions for health professionals on cultural intelligence
- Produce annual summary reports.
Lot #5Ethnic Communities: CaribbeanAwardedPublished value£90,000
This must include engagement with a variety of Caribbean communities. The Communities Team recognises the importance of communities to identify local need, map community assets, co-produce solutions, create awareness of the solutions and evaluate the impact of the solutions. The Council requires providers covering five ethnic categories, three faith communities, two LGBTQ+ and three disability deep engagement partners to:
- Increase awareness on community experiences of health inequalities.
- Improve community health literacy.
- Enhance community capability for collective control of programme to address health inequalities.
- Bring the community voice, including seldom-heard voices, to strategy and policy development to address health inequalities more effectively.
- To utilise existing community strengths and capabilities to identify and provide solutions for the communities’ health and wellbeing.
Lot #6Lot 1Ci - Ethnic Communities: African (must include Somali, Nigerian, Ghanaian, and Eritrean as a minimum)AwardedPublished value£90,000
The African engagement partner is expected to complete specific activities with the Nigerian, Somali, Eritrean and Ghanaian population in Birmingham, as these were identified as the largest African population groups in the 2021 census. However, it is important to note that this Lot may also cover engagement with people of other African backgrounds.A provider can apply for the whole African Lot 1Ci, or 1 sub-Lot (e.g., Nigerian), or 2 sub-Lots (e.g., Somali and Eritrean), or 3 sub-Lots (e.g., Somali, Nigerian and Ghanaian) or all 4 sub-Lots (e.g., Nigerian, Somali, Ghanaian and Eritrean). Lot 1Ci African (must include Somali, Nigerian, Ghanaian, and Eritrean as a minimum) - £30,000 per year (£90,000 over a maximum of 3 years)Lot 1Cii Somali Only - £7,500 per year (£22,500 over a maximum of 3 years)Lot 1Ciii Nigerian Only - £7,500 per year (£22,500 over a maximum of 3 years)Lot 1Civ Ghanaian Only - £7,500 per year (£22,500 over a maximum of 3 years)Lot 1Cv Eritrean Only - £7,500 per year (£22,500 over a maximum of 3 years)Lot 1C will be awarded to a maximum of 4 providers.
Lot #7Lot 1Cii - Ethnic Communities: Somali OnlyCancelledPublished value£22,500
The Communities Team recognises the importance of communities to identify local need, map community assets, co-produce solutions, create awareness of the solutions and evaluate the impact of the solutions.
- Increase awareness on community experiences of health inequalities.
- Improve community health literacy.
- Enhance community capability for collective control of programme to address health inequalities.
- Bring the community voice, including seldom-heard voices, to strategy and policy development to address health inequalities more effectively.
- To utilise existing community strengths and capabilities to identify and provide solutions for the communities’ health and wellbeing.
Lot #8Lot 1Ciii - Ethnic Communities: Nigerian OnlyCancelledPublished value£22,500
The Communities Team recognises the importance of communities to identify local need, map community assets, co-produce solutions, create awareness of the solutions and evaluate the impact of the solutions.
- Increase awareness on community experiences of health inequalities.
- Improve community health literacy.
- Enhance community capability for collective control of programme to address health inequalities.
- Bring the community voice, including seldom-heard voices, to strategy and policy development to address health inequalities more effectively.
- To utilise existing community strengths and capabilities to identify and provide solutions for the communities’ health and wellbeing.
Lot #9Lot 1Civ - Ethnic Communities: Ghanaian OnlyCancelledPublished value£22,500
The Communities Team recognises the importance of communities to identify local need, map community assets, co-produce solutions, create awareness of the solutions and evaluate the impact of the solutions.
- Increase awareness on community experiences of health inequalities.
- Improve community health literacy.
- Enhance community capability for collective control of programme to address health inequalities.
- Bring the community voice, including seldom-heard voices, to strategy and policy development to address health inequalities more effectively.
- To utilise existing community strengths and capabilities to identify and provide solutions for the communities’ health and wellbeing.
Lot #10Lot 1Cv - Ethnic Communities: Eritrean OnlyCancelledPublished value£22,500
The Communities Team recognises the importance of communities to identify local need, map community assets, co-produce solutions, create awareness of the solutions and evaluate the impact of the solutions.
- Increase awareness on community experiences of health inequalities.
- Improve community health literacy.
- Enhance community capability for collective control of programme to address health inequalities.
- Bring the community voice, including seldom-heard voices, to strategy and policy development to address health inequalities more effectively.
- To utilise existing community strengths and capabilities to identify and provide solutions for the communities’ health and wellbeing.
Lot #11Lot 1Di - Ethnic Communities: Central and Eastern European (must include Polish and Romanian as a minimum)CancelledPublished value£90,000
Central and Eastern Europe (or CEE) is a geopolitical term for the group of countries in Central Europe, Southeast Europe, Northern Europe and Eastern Europe. For the purposes of this tender the programme must include consideration of Polish and Romanian communities, based on population numbers identified in the 2021 census. However, it is important to note that this Lot may also cover engagement with other CEE populations, such as Ukrainians.A provider can apply for the whole Central and Eastern European Lot Di, 1 sub-Lot (e.g., Polish) or both sub-Lots (e.g., Polish and Romanian). Lot 1Di - Central and Eastern European (must include Polish and Romanian as a minimum) - £30,000 per year (£90,000 over a maximum of 3 years)Lot 1Dii - Polish Only - £15,000 per year (£45,000 over a maximum of 3 years)Lot 1Diii - Romanian Only - £15,000 per year (£45,000 over a maximum of 3 years)Lot 1D will be awarded to a maximum of 2 providers.
Lot #12Lot 1Dii - Ethnic Communities: Polish OnlyCancelledPublished value£45,000
The Communities Team recognises the importance of communities to identify local need, map community assets, co-produce solutions, create awareness of the solutions and evaluate the impact of the solutions.
- Increase awareness on community experiences of health inequalities.
- Improve community health literacy.
- Enhance community capability for collective control of programme to address health inequalities.
- Bring the community voice, including seldom-heard voices, to strategy and policy development to address health inequalities more effectively.
- To utilise existing community strengths and capabilities to identify and provide solutions for the communities’ health and wellbeing.
Lot #13Lot 1Diii - Ethnic Communities: Romanian OnlyCancelledPublished value£45,000
The Communities Team recognises the importance of communities to identify local need, map community assets, co-produce solutions, create awareness of the solutions and evaluate the impact of the solutions.
- Increase awareness on community experiences of health inequalities.
- Improve community health literacy.
- Enhance community capability for collective control of programme to address health inequalities.
- Bring the community voice, including seldom-heard voices, to strategy and policy development to address health inequalities more effectively.
- To utilise existing community strengths and capabilities to identify and provide solutions for the communities’ health and wellbeing.
Lot #14Ethnic Community: ChineseAwardedPublished value£90,000
This must include engagement with the Chinese community.
Lot #15Faith Communities: Christian - must include engagement with Black-led churches and South Asian churchesAwardedPublished value£90,000
The community groups included within the faith strand of this programme have been selected based on the top three most common religions/faiths in Birmingham as outlined in the 2021 census.A single provider will be appointed for each of Lot 2A, Lot 2B and Lot 2C. A maximum of 3 providers will be appointed for Lot 2.
Lot #16Faith Communities: Muslim - must include engagement with Muslims a variety of communities e.g., South Asian Muslims, Arab and/or Middle Eastern Muslims etc.AwardedPublished value£90,000
The community groups included within the faith strand of this programme have been selected based on the top three most common religions/faiths in Birmingham as outlined in the 2021 census.A single provider will be appointed for Lot 2B..
Lot #17Faith Communities: Sikh OnlyAwardedPublished value£90,000
TThe community groups included within the faith strand of this programme have been selected based on the top three most common religions/faiths in Birmingham as outlined in the 2021 census.A single provider will be appointed for Lot 2C.
Lot #18LGBTQ+ Communities: LGB+ (must include engagement with lesbian, gay and bisexual persons. This Lot may include engagement with other sexual minority identities)AwardedPublished value£90,000
The community groups included within the LGBTQ+ strand of this programme have been divided by sexual orientation and gender identity due to the disproportionate health inequalities faced among trans populations.Lot 3A LGB+ (must include engagement with lesbian, gay and bisexual persons. This Lot may include engagement with other sexual minority identities) - £30,000 per year (£90,000 over a maximum of 3 years)Lot 3B Trans (should include engagement with a variety of gender identities include binary trans and non-binary persons)= £30,000 per year (£90,000 over a maximum of 3 years)A maximum of 2 providers will be appointed for Lot 3.
Lot #19LGBTQ+ Communities: Trans (should include engagement with a variety of gender identities include binary trans and non-binary persons)CancelledPublished value£90,000
The community groups included within the LGBTQ+ strand of this programme have been divided by sexual orientation and gender identity due to the disproportionate health inequalities faced among trans populations.Trans (should include engagement with a variety of gender identities include binary trans and non-binary persons)A maximum of 2 providers will be appointed for Lot 3.
Lot #20Communities with a Disability: d/Deaf and Hearing LossCancelledPublished value£90,000
Lots 4A and Lot 4B have been identified through previous engagement partner work, highlighting the importance of having separate project allocations for communities who are d/Deaf and communities experiencing sight loss / blindness. There is also an opportunity for a Provider to select a specific community for Lot 4C based on how disability is defined in the Equality Act 2010.Lot 4A - d/Deaf and Hearing Loss - £30,000 per year (£90,000 over a maximum of 3 years)Lot 4B - Sight Loss and Blindness - £30,000 per year (£90,000 over a maximum of 3 years)Lot 4C - [Insert Community] Only - £30,000 per year (£90,000 over a maximum of 3 years)If applying for this lot, your bid must clearly identify the community and rationale for choosing this community. The bid should include population size, specific needs for the community and any projects already completed/in development. You should choose the community based on how disability is defined as per the Equality Act 2010. A maximum of 3 providers will be appointed for Lot 4.
Lot #21Communities with a Disability: Sight Loss and BlindnessAwardedPublished value£90,000
Lots 4A and Lot 4B have been identified through previous engagement partner work, highlighting the importance of having separate project allocations for communities who are d/Deaf and communities experiencing sight loss / blindness.
Lot #22Communities with a Disability: Insert Community OnlyAwardedPublished value£90,000
If applying for this lot, your bid must clearly identify the community and rationale for choosing this community. The bid should include population size, specific needs for the community and any projects already completed/in development. You should choose the community based on how disability is defined as per the Equality Act 2010.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70%
- Price: Price 30%
- Suitability
Further details will be provided in the tender documentation.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 14 Mar 2024, 11:23 GMT
- Last source update
- 20 Nov 2024, 17:15 GMT
- Award evaluation window
- 8 May 2024 – …
- Authority reference
P0942- FTS notice number
2024/S 000-037590- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-044873Find a Tender
Publisher note: For Lot 1Ai - Indian, Lot 1Aii - Pakistani, Lot 1Aiii - Bangladeshi, Lot 1Bi - Somali, Lot1Ci - Polish, Lot1Cii - Romanian will be re-tendered.
How it was run
Official noticeTender documents are also served through a separate tool: http://www.in-tendhost.co.uk/birminghamcc ↗
- Submission deadline
- 8 May 2024, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 8 May 2024, 12:00 BST
Timeline
8 May 2024 → 20 Nov 2024 · 3 dates- Submission deadline8 May 2024, 12:00 BST
- Bids opened8 May 2024, 12:00 BST
- Notice published20 Nov 2024, 17:15 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete20 Nov 2024, 17:15 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 further award records carry no date or value.
Contracts
LGB+ (this must include lesbian, gay and bisexual persons and other sexual minority identities) · Birmingham LGBTSME
- Signed
- 1 Nov 2024
- Value
- £89,316
- Status
- active
Trans (this must include variety of gender identities include binary trans and non-binary persons)
- Signed
- 1 Nov 2024
- Value
- £89,316
- Status
- active
Academic Partner · Social Machines LimitedSME
- Signed
- 8 Oct 2024
- Value
- £57,390
- Status
- active
Christian (this must include Black-led churches and South Asian churches) · Lifeline Community ProjectsSME
- Signed
- 3 Oct 2024
- Value
- £85,455
- Status
- active
Sikh · Lifeline Community ProjectsSME
- Signed
- 3 Oct 2024
- Value
- £85,455
- Status
- active
Muslim (this must include Muslims a variety of communities e.g., South Asian Muslims, Arab and/or Middle Eastern Muslims) · Ashiana Community ProjectSME
- Signed
- 24 Sept 2024
- Value
- £88,998
- Status
- active
Caribbean · Mindseye Development CICSME
- Signed
- 30 Aug 2024
- Value
- £89,999
- Status
- active
Sight loss and blind · Focus BirminghamSME
- Signed
- 30 Aug 2024
- Value
- £85,892
- Status
- active
Community with a disability, choice up to applicant · Focus BirminghamSME
- Signed
- 30 Aug 2024
- Value
- £84,274
- Status
- active
Deaf and Hearing Loss
- Signed
- 27 Aug 2024
- Value
- £90,000
- Status
- active
African (this is a broad group within the region but include Somali, Nigerian, Eritrean and Ghanaian) · Ilera Health LtdSME
- Signed
- 15 Aug 2024
- Value
- £81,000
- Status
- active
Chinese · Chinese Community CentreSME
- Signed
- 1 Aug 2024
- Value
- £89,762
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Academic Partner | 5bids · 5 electronic | 5 | — | — |
| 5 · Ethnic Communities: Caribbean | 4bids · 4 electronic | 4 | — | — |
| 6 · Lot 1Ci - Ethnic Communities: African (must include Somali, Nigerian, Ghanaian, and Eritrean as a minimum) | 3bids · 3 electronic | 3 | — | — |
| 14 · Ethnic Community: Chinese | 1bids · 1 electronic | 1 | — | — |
| 15 · Faith Communities: Christian - must include engagement with Black-led churches and South Asian churches | 4bids · 4 electronic | 4 | — | — |
| 16 · Faith Communities: Muslim - must include engagement with Muslims a variety of communities e.g., South Asian Muslims, Arab and/or Middle Eastern Muslims etc. | 6bids · 6 electronic | 6 | — | — |
| 17 · Faith Communities: Sikh Only | 2bids · 2 electronic | 2 | — | — |
| 18 · LGBTQ+ Communities: LGB+ (must include engagement with lesbian, gay and bisexual persons. This Lot may include engagement with other sexual minority identities) | 1bids · 1 electronic | 1 | — | — |
| 19 · LGBTQ+ Communities: Trans (should include engagement with a variety of gender identities include binary trans and non-binary persons) | 1bids · 1 electronic | 1 | — | — |
| 20 · Communities with a Disability: d/Deaf and Hearing Loss | 1bids · 1 electronic | 1 | — | — |
| 21 · Communities with a Disability: Sight Loss and Blindness | 1bids · 1 electronic | 1 | — | — |
| 22 · Communities with a Disability: Insert Community Only | 2bids · 2 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of JusticeReview body
Bidders & participating suppliers
9 commercial parties on the notice- Ashiana Community ProjectAwarded supplier
- Bid ServicesAwarded supplier
- Birmingham LGBTAwarded supplier
- Chinese Community CentreAwarded supplier
- Focus BirminghamAwarded supplier
- Ilera Health LtdAwarded supplier
- Lifeline Community ProjectsAwarded supplier
- Mindseye Development CICAwarded supplier
- Social Machines LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria