Official UK procurement notice
Complex Care Residential Provision and Short Breaks Overnight Respite for Disabled/SEND Children.
Authority: Swindon Borough Council (Local council)
What is being bought
Published requirement descriptionSwindon Borough Council has a statutory requirement to resource overnight short breaks for families. As well as providing residential care for children and young people with complex needs and disabilities. This tender covers the need for a Short Break Overnight Respite and Complex Needs residential home within the boundaries of Swindon.
The initial contract term will be for 12 months with an option to extend for a further 2 x 2 year extensions for a potential total contract term of 5 years as stated in the ITT documents. Estimated contract spend is approximately £1,400,000million across the initial 1 year contract term and approximately £7,000,000million across the potential total 5 year contract term.
Full details relating to the Services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 16th January 2026, 1200 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 23rd January 2026, 1200 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
CPV: Welfare services for children and young people · Welfare services for disabled people
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£7,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Mobilisation: 20%
- Services and Outcomes: 30%
- Flexibility: 20%
- Price: 20%
- Social Value: 10%
Published award criteria (5)
- Mobilisation
- Services and Outcomes
- Flexibility
- Social Value
- Price
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 6 Aug 2025, 10:42 BST
- Last source update
- 22 May 2026, 10:29 BST
- Award evaluation window
- Submission end – 1 Apr 2026
- Authority reference
DN801839- FTS notice number
2025/S 000-086274- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058237Find a Tender
How it was run
Official notice- Requests to participate (first stage)
- 23 Jan 2026, 12:00 GMT
- Submission deadline
- 23 Jan 2026, 12:00 GMT
- Clarification deadline
- 16 Jan 2026, 12:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
In order to provide unrestricted, full, direct and free of charge access to the Tender documents the authority is providing the documents in the attachment area of ProContract E-Tendering Portal at www.supplyingthesouthwest.org.uk ↗.
In order to access amendable versions of the documents and to submit a response suppliers will need to register as a supplier with ProContract at www.supplyingthesouthwest.org.uk ↗, then register an interest before obtaining access and download the word and excel format documents for completion and submission.
Timeline
6 Aug 2025 → 22 May 2026 · 8 dates- Planning notice published6 Aug 2025, 10:42 BST
- Market engagement27 Aug 2025, 23:59 BST
Preliminary Market Engagement
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of overnight respite for children.
Project Description
Swindon Borough Council (SBC) are seeking providers who are willing to provide accommodation and deliver an overnight respite service in Swindon. This service will provide overnight respite for children 5 through to 18 with disability and complex needs. The term of the contract has yet to be identified, but could potentially be for 5 years plus 2 + 2.
The proposal is that the initial contract term will be for 60 months with an option to extend for a further 108 months (x2 periods of 12 months) for a potential total contract term of 9 years.
Estimated contract spend is £851,500 across the initial 5-year contract term and
£1,532,700 across the potential total 9-year contract term.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the PME document. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com.
clarifications to be submitted in writing via Messaging in ProContract tender portal by 9:00am UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Responses are required to be submitted no later than 27.08.25 UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
Please note that this project has been advertised on Find a Tender Service (FTS) however, Supplying the South West Portal, www.supplyingthesouthwest.org.uk ↗ www.supplyingthesouthwest.org.uk ↗ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN785664
Please complete the PME questionnaire attachment as advised on the portal.
- Tender notice published303 days ago29 Dec 2025, 12:02 GMT
- Clarification questions by285 days ago16 Jan 2026, 12:00 GMT
- Submission deadline278 days ago23 Jan 2026, 12:00 GMT
- Contract starts210 days ago1 Apr 2026, 00:00 BST
- Award decision expected by209 days ago1 Apr 2026, 23:59 BST
- Latest notice published159 days ago22 May 2026, 10:29 BST
Notice history
7 events · 3 releases on Find a Tender · since 6 Aug 2025- Preliminary market engagement notice published6 Aug 2025, 10:42 BSTUK2
- Tender notice published29 Dec 2025, 12:02 GMTUK4
- Published value updated to £7,000,00029 Dec 2025, 12:02 GMTwas £851,500
- Status changed to active29 Dec 2025, 12:02 GMT
- Procurement method changed29 Dec 2025, 12:02 GMT
- Procurement termination notice published22 May 2026, 10:29 BSTUK12
- Status changed to cancelled22 May 2026, 10:29 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 15 May 2026 | CancelledNo compliant bids received. |
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender