Official UK procurement notice
CONTRACT FOR MAINTENANCE AND IMPROVEMENT WORKS MID AND EAST ANTRIM
Authority: Northern Ireland Housing Executive (Public body)·Consortium: 2 public authorities
What is being bought4 lots · detail below
Published requirement descriptionIn accordance with the Procurement Policy Note 01/21 – Scoring Social Value, this Contract will deliver measurable social value outcomes. Under this Procurement the Economic Operators will be required to support the Contracting Authority's social value objectives. Accordingly, Contract performance conditions and/or Award Criteria may relate, in particular, to social value. This requirement is for response maintenance and improvement works. This includes, inter alia: responsive and emergency repairs on a 24/7/365(6) basis to occupied and void properties, pest control services, commercial, fire safety and civil engineering works. Scope also includes for ad hoc demolition work and installation of bathrooms, kitchens and rewiring.
CPV: Asbestos-removal work · Bathrooms construction work · Building construction work · Building demolition and wrecking work and earthmoving work · Construction work · Construction work for houses · Construction work for multi-dwelling buildings and individual houses · Construction work for subsidised residential accommodation · Fencing, railing and safety equipment installation work · Fire-alarm system installation work · Houses construction work · Installation of fitted kitchens · +2 more
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£43,047,544 together) · a supplier may bid for at most 4 and win at most 3 of them · same evaluation weights on every lotLot #1South DownAwardedRenewalPublished value£16,749,510
Lot #2South Area excluding CraigavonCancelledRenewalPublished value£11,138,750
Lot #3South West AreaCancelledRenewalPublished value£8,146,921
Lot #4Mid Ulster AreaAwardedRenewalPublished value£7,012,363
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Method Statement Questionnaires /Quality Questionnaires: 30%
- price: 70%
Published award criteria (2)
- Method Statement Questionnaires /Quality Questionnaires: 30
- Price: 70
- Economic & financial standing
Please refer to the Selection Questionnaire Pack for further information
- Technical & professional ability
Please refer to the Selection Questionnaire Pack for further information
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 30 Jan 2023, 12:02 GMT
- Last source update
- 30 Apr 2025, 14:36 BST
- Award evaluation window
- 24 Mar 2023 – …
- Authority reference
CTO124- FTS notice number
2025/S 000-018054- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a10aFind a Tender
- Performance terms
Please refer to Document Pack for further information
- Planning notice 2023/S 000-002767 ↗
Publisher note: The value shown in section V.2.4 (Total value of the contract) represents the potential total value of the contract inclusive of the initial Contract period, planned 6 month extension period (included in the contract when initially advertised), demolition and contingency prior to any modification.
How it was run
Official noticeTender documents are also served through a separate tool: https://etendersni.gov.uk/epps ↗
- Submission deadline
- 29 Mar 2023, 15:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 24 Mar 2023, 15:30 GMT
Timeline
6 Feb 2023 → 30 Apr 2025 · 5 dates- Next notice expected6 Feb 2023
- Bids opened24 Mar 2023, 15:30 GMT
- Submission deadline29 Mar 2023, 15:00 BST
- Bids must remain valid until24 Sept 2023, 23:59 BST
- Notice published30 Apr 2025, 14:36 BST
Notice history
8 events · 10 releases on Find a Tender · since 8 Feb 2023- Published value updated to £20,081,6368 Feb 2023, 14:56 GMTwas £43,047,544
- Status changed to active8 Feb 2023, 14:56 GMT
- Procurement method changed8 Feb 2023, 14:56 GMT
- Deadline published: 10 Mar 2023, 15:00 GMT8 Feb 2023, 14:56 GMT
- Published value updated to £43,047,54421 Feb 2023, 14:55 GMTwas £20,081,636
- Deadline moved to 24 Mar 2023, 15:00 GMT21 Feb 2023, 14:55 GMT+14 days · was 10 Mar 2023, 15:00 GMT
- Status changed to complete4 May 2023, 16:45 BST
- Buyer details updated30 Apr 2025, 14:36 BST
Published amendments (2 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | ClassificationMain CPV code: · II.1.2) | — | — | |
| — | ClassificationAdditional CPV code(s): · II.2.2) | — | — | |
| — | ClassificationAdditional CPV code(s): · II.2.2) | — | — | |
| — | ClassificationAdditional CPV code(s): · II.2.2) | — | — | |
| — | ClassificationAdditional CPV code(s): · II.2.2) | — | — | |
| — | DeadlineTime limit for receipt of tenders or requests to participate Date: (dd/mm/yyyy) · IV.2.2) | 24 Mar 2023 | 29 Mar 2023 | +5 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender Tender must be valid until: (dd/mm/yyyy) · IV.2.6) | 24 Sept 2023 | 29 Sept 2023 | +5 d |
| — | Bid openingConditions for opening of tenders Date: (dd/mm/yyyy) · IV.2.7) | 24 Mar 2023 | 29 Mar 2023 | +5 d |
Change of main CPV code and addition of additional CPV codes
The date of the Tender Submission Deadline has been extended to Wednesday 29th of March 2023 to allow bidders sufficient time to consider the Contracting Authority's clarification responses. The closing time will remain as 3pm on 29th March. For avoidance of any doubt, the main CPV code shown at section II.1.2 in this corrigendum has been amended from 45000000 (as shown in the original Contract N…
Routine re-releases (10)
- 2023-07: 1 release · 26 Jul 2023
- 2023-05: 1 release · 4 May 2023
- 2023-03: 1 release · 24 Mar 2023
- 2023-02: 3 releases · 8 Feb 2023, 22 Feb 2023
- 2023-01: 1 release · 30 Jan 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · South Down5 awards | |||
| COMBINED FACILITIES MANAGEMENT LTDSMECTO124 - CONTRACT FOR MAINTENANCE AND IMPROVEMENT WORKS MID AND EAST ANTRIMSubcontracting: declared | £27,572,086 † | — | Awarded |
| COMBINED FACILITIES MANAGEMENT LTDSMERESPONSE MAINTENANCE AND IMPROVEMENT WORKS - MID ULSTER | £13,259,678 † | — | Awarded |
| P.K. MURPHY CONSTRUCTION LTDSMERESPONSE MAINTENANCE AND IMPROVEMENT WORKS - SOUTH DOWN | £32,471,423 † | — | Awarded |
| COMBINED FACILITIES MANAGEMENT LTDSME | £41,358,128 † | — | Awarded |
| P.K. MURPHY CONSTRUCTION LTDSMESubcontracting: declared | £21,647,615 † | — | Awarded |
| Lot 4 · Mid Ulster Area1 award | |||
| COMBINED FACILITIES MANAGEMENT LTDSMESubcontracting: declared | £8,839,785 † | — | Awarded |
2 further award records carry no date or value.
Contracts
RESPONSE MAINTENANCE AND IMPROVEMENT WORKS - MID ULSTER · COMBINED FACILITIES MANAGEMENT LTDSME
- Signed
- 11 Jul 2023
- Value
- £13,259,678
- Status
- active
- Change The Housing Executive intends to modify this contract in line with regulation 72(1)(b) of the Public Contract Regulations 2015, to introduce an option to extend the contract for a further period of 7-months. Given the reactive nature of this requirement, the Housing Executive further reserves the right to extend the term again by an additional 5 months (or part(s) thereof) subject to contract expenditure. This may result in an expiry date of midnight on 30th September 2026 (or at the latest: 28th February 2027). This represents an increase of up to £4,419,892.68 (approximately 50% of the value of the original contract). This requirement is responsive in nature meaning there is no guarantee of any level of spend on the contract. This is intended to give time for the major review to be progressed whilst the new response maintenance procurement strategy is developed and procured utilising the new features offered by the Procurement Act 2023; specifically an Open Framework., Need for additional works, services or supplies by the original contractor/concessionaire: NIHE recently completed a 5-year programme focused on the delivery of the statutory response maintenance works and a series of market engagement activities. Supplier feedback indicated the need for changes to mitigate the issue of receiving high rates and low levels of engagement. We are therefore commencing a major review of the response maintenance requirement and procuring an Open Framework. A significant investment of time and resources, for all parties, is required when procuring response maintenance contracts. It is not in the interest of the public purse to procure another round of short-term response maintenance contracts. Doing so would not improve the risk profile of the current contracts and could draw focus away from the major review and procurement of the Open Framework. The modification could enable us to undertake the major review and commence procurement of the Open Framework.
RESPONSE MAINTENANCE AND IMPROVEMENT WORKS - SOUTH DOWN · P.K. MURPHY CONSTRUCTION LTDSME
- Signed
- 11 Jul 2023
- Value
- £32,471,423
- Status
- active
- Change The Housing Executive intends to modify this contract in line with regulation 72(1)(b) of the Public Contract Regulations 2015, to introduce an option to extend the contract for a further period of 5-months. This will result in an expiry date of midnight on 31st October 2026. This represents an increase of up to £10,823,807.59 (approximately 50% of the value of the original contract). This requirement is responsive in nature meaning there is no guarantee of any level of spend on the contract. This is intended to give time for the major review to be progressed whilst the new response maintenance procurement strategy is developed and procured utilising the new features offered by the Procurement Act 2023; specifically an Open Framework., Need for additional works, services or supplies by the original contractor/concessionaire: NIHE recently completed a 5-year programme focused on the delivery of the statutory response maintenance works and a series of market engagement activities. Supplier feedback indicated the need for changes to mitigate the issue of receiving high rates and low levels of engagement. We are therefore commencing a major review of the response maintenance requirement and procuring an Open Framework. A significant investment of time and resources, for all parties, is required when procuring response maintenance contracts. It is not in the interest of the public purse to procure another round of short-term response maintenance contracts. Doing so would not improve the risk profile of the current contracts and could draw focus away from the major review and procurement of the Open Framework. The modification could enable us to undertake the major review and commence procurement of the Open Framework.
South Down · P.K. MURPHY CONSTRUCTION LTDSME
- Signed
- 11 Jul 2023
- Value
- £21,647,615
- Status
- active
Mid Ulster Area · COMBINED FACILITIES MANAGEMENT LTDSME
- Signed
- 11 Jul 2023
- Value
- £8,839,785
- Status
- active
CTO124 - CONTRACT FOR MAINTENANCE AND IMPROVEMENT WORKS MID AND EAST ANTRIM · COMBINED FACILITIES MANAGEMENT LTDSME
- Signed
- 25 Apr 2023
- Value
- £27,572,086
- Status
- active
CONTRACT FOR MAINTENANCE AND IMPROVEMENT WORKS MID AND EAST ANTRIM · COMBINED FACILITIES MANAGEMENT LTDSME
- Signed
- 25 Apr 2023
- Value
- £41,358,128
- Status
- active
- Change The Housing Executive intends to modify this contract in line with regulation 72(1)(b) of the Public Contract Regulations 2015, to introduce an option to extend the contract for a further period of 8-months. Given the reactive nature of this requirement, the Housing Executive further reserves the right to extend the term again by an additional 4 months (or part(s) thereof) subject to contract expenditure. This may result in an expiry date of midnight on 30th September 2026 (or at the latest: 30th January 2027). This represents an increase of up to £13,786,042.41 (approximately 50% of the value of the original contract). This requirement is responsive in nature meaning there is no guarantee of any level of spend on the contract. This is intended to give time for the major review to be progressed whilst the new response maintenance procurement strategy is developed and procured utilising the new features offered by the Procurement Act 2023; specifically an Open Framework., Need for additional works, services or supplies by the original contractor/concessionaire: NIHE recently completed a 5-year programme focused on the delivery of the statutory response maintenance works and a series of market engagement activities. Supplier feedback indicated the need for changes to mitigate the issue of receiving high rates and low levels of engagement. We are therefore commencing a major review of the response maintenance requirement and procuring an Open Framework. A significant investment of time and resources, for all parties, is required when procuring response maintenance contracts. It is not in the interest of the public purse to procure another round of short-term response maintenance contracts. Doing so would not improve the risk profile of the current contracts and could draw focus away from the major review and procurement of the Open Framework. The modification could enable us to undertake the major review and commence procurement of the Open Framework.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · South Down | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 4 · Mid Ulster Area | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
2 commercial parties on the notice- COMBINED FACILITIES MANAGEMENT LTDAwarded supplier
- P.K. MURPHY CONSTRUCTION LTDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.