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Find a TenderCancelledProcurement termination notice
Published 14 May 2025, 08:48 BST

Official UK procurement notice

CPH141 Cash Counter Payment Service to Residents Across Derbyshire

Official notice

Authority: Derbyshire County Council (Local council)

ServicesCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable
Sectors: Financial and insurance services (66) Delivery: East Midlands (UKF)
Published estimate£37,755,568≈ £19m / year · £37,906,681 inc. VAT · 1 value update
Submissions closed 4 Jul 2025
Next notice expected 15 Jun 2025
Contract term 2 yrsends 31 Mar 2028 · up to 31 Mar 2034 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Derbyshire County Council is seeking a single Provider to deliver a physical Cash Counter Payment Service for Derbyshire residents (excluding Derby City Residents) to cash a voucher, in person, on presentation at the Provider's premises across the county of Derbyshire and, surrounding borders, to support the delivery of the Derbyshire Discretionary Fund and other Council authorised payment initiatives.

The Council requires the Provider to issue to the Council vouchers/voucher codes which can then be given to residents who can cash the voucher at the Provider's premises. In addition, the Council may instruct the Provider to issues vouchers to residents either by text, email or letter as specified by the Council. These vouchers are also cashed at the Provider's premises.

The delivery model must be for a Cash Counter Payment Service to exchange vouchers issued by the Council or the provider for cash in accordance with the Derbyshire Discretionary Fund award policy and other funds the government and Councils authorised payment initiatives.

  • The authority expects to re-tender this requirement around 20 Feb 2033, 23:59 GMT.
  • How the procedure runs: Competative Flexible Procedure, to include: - a single submission stage - a three-stage evaluation process - and the option to negotiate with the successful Provider to confirm financial commitments or other terms contained in the final tender by finalising the terms of the contract.
  • No preliminary market engagement: Prelimary market testing was undertaken in 2024 under the project reference CPH124.

CPV: Banking services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£37,755,568
Contract period: 1 Apr 2026 – 31 Mar 2028 (2 yrs) · up to 31 Mar 2034 with extensionsValue: £37,755,568 exc. VAT · £37,906,681 inc. VAT
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
Extensions: The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract. In response to future increases / changes to volumes and payments to Derbyshire residents the Council may require to add additional funding. Whilst the current delivery model is a voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes. · Option to extend for up to a further 6 years, to be taken as 6 x 12 Month or 3 x 24 Month periods at the Councils sole discretion. The total contract term will be up to a maximum period of 8 years (please see the Councils Tender documentation for further detail).
66110000 Banking services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See Tender documentation

  • Technical & professional ability

    See Tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality
  • Price
Conditions of participation2
  • Economic & financial standing

    See Tender documentation

  • Technical & professional ability

    See Tender documentation

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 20 Feb 2033
First published
14 May 2025, 08:48 BST
Last source update
20 Aug 2025, 11:50 BST
Award evaluation window
Submission end – 15 Sept 2025
Authority reference
CPH141
FTS notice number
2025/S 000-029449
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Banking services
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-05128e Find a Tender
Contract terms summary

Please see tender documentation

How it runs

Competative Flexible Procedure, to include:

  • a single submission stage
  • a three-stage evaluation process
  • and the option to negotiate with the successful Provider to confirm financial commitments or other terms contained in the final tender by finalising the terms of the contract.
Review and risk notes
Risks

The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract.

In response to future increases / changes to volumes and payments to Derbyshire residents the Council may require to add additional funding.

Whilst the current delivery model is a voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free regional portal
Submission deadline
4 Jul 2025, 11:00 BST
Clarification deadline
23 Jun 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

14 May 2025 → 1 Apr 2026 · 8 dates
  1. Planning notice published
    14 May 2025, 08:48 BST
  2. Tender notice published
    3 Jun 2025, 11:45 BST
  3. Next notice expected
    15 Jun 2025, 23:59 BST
  4. Clarification questions by
    23 Jun 2025, 15:00 BST
  5. Submission deadline
    4 Jul 2025, 11:00 BST
  6. Latest notice published
    20 Aug 2025, 11:50 BST
  7. Award decision expected by
    15 Sept 2025, 23:59 BST
  8. Contract starts211 days ago
    1 Apr 2026, 00:00 BST

Notice history

8 events · 3 releases on Find a Tender · since 14 May 2025
  1. Pipeline notice published
    14 May 2025, 08:48 BST
    UK1
  2. Tender notice published
    3 Jun 2025, 11:45 BST
    UK4
  3. Published value updated to £37,755,568
    3 Jun 2025, 11:45 BST
    was £40,100,000
  4. Status changed to active
    3 Jun 2025, 11:45 BST
  5. Procurement method changed
    3 Jun 2025, 11:45 BST
  6. Deadline published: 4 Jul 2025, 11:00 BST
    3 Jun 2025, 11:45 BST
  7. Procurement termination notice published
    20 Aug 2025, 11:50 BST
    UK12
  8. Status changed to complete
    20 Aug 2025, 11:50 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—20 Aug 2025CancelledNo complaint bids.

Contracting authority & participating public bodies

Derbyshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWZQ-2162-JJQL County Hall, Matlock, East Midlands, DE4 3AGContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender