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Find a TenderCancelledProcurement termination notice
Published 20 Oct 2025, 08:44 BST

Official UK procurement notice

CPH142 Cash Counter Payment Service to Residents Across Derbyshire

Official notice

Authority: Derbyshire County Council (Local council)

ServicesCompetitive flexible procedureAbove threshold
Sectors: Financial and insurance services (66) Delivery: East Midlands (UKF1)
Published estimate£37,755,568≈ £19m / year · £37,906,681 inc. VAT
Submissions closed 14 Nov 2025
Contract term 2 yrsends 31 May 2028 · up to 31 May 2034 with extensions · starts 1 Jun 2026

What is being bought

Published requirement description

The Council is seeking a Provider to deliver a Cash Counter Payment Service to support the delivery of the Derbyshire Discretionary Fund (DDF) and other Council authorised payment initiatives.

The Service must use a Cash Counter Payment Service delivery model, to which:

  • Enables Derbyshire Residents to exchange vouchers for the full value of the voucher in cash, on presentation at physical Cash Counter Locations across Derbyshire and its surrounding borders.
  • Issues vouchers/voucher codes to the Council for the Council to issue direct to residents, and/issues vouchers / voucher codes to Derbyshire Residents by text, email or letter (as instructed by the Council).
  • The authority expects to re-tender this requirement around 20 Feb 2033, 23:59 GMT.
  • How the procedure runs: Competative Flexible Procedure, to include: - a single submission stage - a three-stage evaluation process - and the option to negotiate with the successful Provider to confirm financial commitments or other terms contained in the final tender by finalising the terms of the contract.
  • No preliminary market engagement: Prelimary market testing was undertaken in 2024 under the project reference CPH124.

CPV: Banking services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsPublished value£37,755,568
Contract period: 1 Jun 2026 – 31 May 2028 (2 yrs) · up to 31 May 2034 with extensionsValue: £37,755,568 exc. VAT · £37,906,681 inc. VAT
Delivery: East Midlands
Extensions: The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract. In response to future increases / changes to volumes and payments to Derbyshire residents the Council may require to add additional funding. Whilst the current delivery model is a voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes. · Option to extend for up to a further 6 years, to be taken as 6 x 12 Month or 3 x 24 Month periods at the Councils sole discretion. The total contract term will be up to a maximum period of 8 years (please see the Councils Tender documentation for further detail).
66110000 Banking services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See Tender documentation

  • Technical & professional ability

    See Tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality
  • Price
Conditions of participation2
  • Economic & financial standing

    See Tender documentation

  • Technical & professional ability

    See Tender documentation

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 20 Feb 2033
First published
20 Oct 2025, 08:44 BST
Last source update
1 Dec 2025, 07:46 GMT
Award evaluation window
Submission end – 19 Jan 2026
FTS notice number
2025/S 000-066554
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Banking services
Delivery area
East Midlands (UKF1)
Official registry OCID
ocds-h6vhtk-05cf64 Find a Tender
How it runs

Competative Flexible Procedure, to include:

  • a single submission stage
  • a three-stage evaluation process
  • and the option to negotiate with the successful Provider to confirm financial commitments or other terms contained in the final tender by finalising the terms of the contract.
Review and risk notes
Risks

The Council may require to add additional funding and initiatives to this service for the Provider to administer, where new requirements are identified by the UK Government and or the Council throughout the duration of the contract.

In response to future increases / changes to volumes and payments to Derbyshire residents the Council may require to add additional funding.

Whilst the current delivery model is a voucher award cash scheme, the Council may require other payment schemes should there be changes to the Derbyshire Discretionary Fund policy, or other funds the government or Council administers. These could be supermarket vouchers or other alternative payment schemes.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free regional portal
Submission deadline
14 Nov 2025, 11:00 GMT
Clarification deadline
3 Nov 2025, 15:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

20 Oct 2025 → 1 Jun 2026 · 6 dates
  1. Tender notice published374 days ago
    20 Oct 2025, 08:44 BST
  2. Clarification questions by359 days ago
    3 Nov 2025, 15:00 GMT
  3. Submission deadline348 days ago
    14 Nov 2025, 11:00 GMT
  4. Latest notice published332 days ago
    1 Dec 2025, 07:46 GMT
  5. Award decision expected by282 days ago
    19 Jan 2026, 23:59 GMT
  6. Contract starts150 days ago
    1 Jun 2026, 00:00 BST

Notice history

3 events · 2 releases on Find a Tender · since 20 Oct 2025
  1. Tender notice published
    20 Oct 2025, 08:44 BST
    UK4
  2. Procurement termination notice published
    1 Dec 2025, 07:46 GMT
    UK12
  3. Status changed to complete
    1 Dec 2025, 07:46 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—1 Dec 2025CancelledNo compliant bids.

Contracting authority & participating public bodies

Derbyshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWZQ-2162-JJQL County Hall, Matlock, East Midlands, DE4 3AGContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender