Official UK procurement notice
CPU 5277 Passenger Transport Logistics (Home to School) Software System
Authority: Nottingham City Council (Local council)
What is being bought
Published requirement descriptionOur current system (Transys) is outdated and no longer fit for purpose in its current version. A modern replacement is essential to meet legal obligations, improve service quality, and control costs.
The Authority now wants to adopt a cloud-based transport system that offers route optimisation, real-time tracking, and integrated reporting (some of which will be compulsory reporting to DofE). Nottingham City Council wants the new contract to align with the following strategic priorities:
- Digital Modernisation: The new system will be cloud-based, scalable and user-friendly, replacing legacy infrastructure.
- Data-Driven Decisions: It will enable accurate reporting, performance monitoring, and financial forecasting.
- Smart City Readiness: The system can integrate with mapping, tracking, and future mobility services.
- Digital Inclusion: Accessible across devices, with single sign-on and compliance with accessibility standards.
- Data Governance: Secure, compliant data storage with audit trails and IT-reviewed security protocols.
- The authority expects to re-tender this requirement around 1 Feb 2029, 23:59 GMT.
- How the procedure runs: The procedure will comprise the following tender stages: • Stage 1: Tender Notice with Invitation to Submit Initial Tenders • Stage 2: Selection & Shortlisting • Stage 3: Invitation to Product Demonstrations/Dialogue • Stage 4: Negotiation (subject to requirement) • Stage 5: Invitation to submit Final Tender • Stage 6: Assess BAFO • Stage 7: Award Stage
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 35%
- Functional specification: 25%
- Price: 40%
Published award criteria (3)
- Price
- Quality
- Functional specification
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Feb 2029
- First published
- 24 Sept 2025, 17:24 BST
- Last source update
- 24 Sept 2025, 17:24 BST
- Award evaluation window
- Submission end – 1 Feb 2026
- Authority reference
5277- FTS notice number
2025/S 000-059449- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a182Find a Tender
- How it runs
The procedure will comprise the following tender stages:
- Stage 1: Tender Notice with Invitation to Submit Initial Tenders
- Stage 2: Selection & Shortlisting
- Stage 3: Invitation to Product Demonstrations/Dialogue
- Stage 4: Negotiation (subject to requirement)
- Stage 5: Invitation to submit Final Tender
- Stage 6: Assess BAFO
- Stage 7: Award Stage
How it was run
Official notice- Submission deadline
- 24 Oct 2025, 17:00 BST
- Clarification deadline
- 17 Oct 2025, 15:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
24 Sept 2025 → 1 Feb 2026 · 5 dates- Tender notice published24 Sept 2025, 17:24 BST
- Clarification questions by379 days ago17 Oct 2025, 15:00 BST
- Submission deadline372 days ago24 Oct 2025, 17:00 BST
- Contract starts273 days ago1 Feb 2026
- Award decision expected by272 days ago1 Feb 2026, 23:59 GMT
Notice history
1 event · 1 release on Find a Tender- Tender notice published24 Sept 2025, 17:24 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications
- Bidding documents and specificationsAccess: Via www.eastmidstenders.org / Proactis tender portal
Notices published for this procedure
- Tender notice Tender notice on Find a Tender