Official UK procurement notice
CPU 6172 Supply and Delivery of Frozen & refrigerated Food, Groceries and Fresh Meat
Authority: Nottingham City Council (Local council)
Sectors: Food, beverages, tobacco and related products (15) Delivery: East Midlands (UKF)
Published estimate£8,360,000total for 3 lots · £10,032,000 inc. VAT
Submissions closed 23 Feb 2026
Lots 3see the lot list below
Contract term 2 yrsends 31 Mar 2028 · up to 31 Mar 2029 with extensions · starts 1 Apr 2026
What is being bought3 lots · detail below
Published requirement descriptionNottingham City Council ('the Authority') is seeking tenders from sufficiently experienced and qualified contractors for the supply and delivery of Lot 1 'Frozen & Refrigerated Food' (Lot 1) which is defined as any food product purchased that must be stored in a freezer or a refrigerator, 'Groceries' (Lot 2) which is defined as any food product purchased that must be stored in a food cupboard, Fresh Meat (Lot 3) to multiple school and commercial delivery points across Nottingham City.
CPV: Food, beverages, tobacco and related products
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£8,360,000 together) · same evaluation weights on every lotLot #1Frozen & Refrigerated FoodAwardedRenewalPublished value£4,236,000
Food product purchased that must be stored in a freezer or a refrigerator.
Lot #2GroceriesAwardedRenewalPublished value£2,824,000
Food product purchased that must be stored in a food cupboard.
Lot #3Fresh MeatAwardedRenewalPublished value£1,300,000
Supply of fresh meat
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 3 lots
Published award criteria (3)
- Price
- Quality
- Social Value
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Dec 2025, 09:20 GMT
- Last source update
- 28 Apr 2026, 13:59 BST
- Award evaluation window
- Submission end – 27 Mar 2026
- Authority reference
CPU 6172- FTS notice number
2026/S 000-011557- Accelerated
- Qualifying planned procurement notice
- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05fc1dFind a Tender
How it was run
Official noticeRun through: East Midlands Tendering
Access & registration note: Free regional portal
- Submission deadline
- 23 Feb 2026, 12:00 GMT
- Clarification deadline
- 15 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
23 Dec 2025 → 28 Apr 2026 · 8 dates- Planning notice published310 days ago23 Dec 2025, 09:20 GMT
- Tender notice published262 days ago9 Feb 2026, 16:42 GMT
- Next notice expected261 days ago9 Feb 2026, 23:59 GMT
- Clarification questions by256 days ago15 Feb 2026, 12:00 GMT
- Submission deadline248 days ago23 Feb 2026, 12:00 GMT
- Award decision expected by215 days ago27 Mar 2026, 23:59 GMT
- Contract starts211 days ago1 Apr 2026, 00:00 BST
- Latest notice published184 days ago28 Apr 2026, 13:59 BST
Notice history
6 events · 4 releases on Find a Tender · since 23 Dec 2025- Planned procurement notice published23 Dec 2025, 09:20 GMTUK3
- Planned procurement notice published23 Dec 2025, 09:28 GMTUK3
- Tender notice published9 Feb 2026, 16:42 GMTUK4
- Status changed to active9 Feb 2026, 16:42 GMT
- Procurement termination notice published28 Apr 2026, 13:59 BSTUK12
- Status changed to complete28 Apr 2026, 13:59 BST
Published amendments (1)
Changes to contract duration
Routine re-releases (4)
- 2025-12: 1 release · 23 Dec 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| supplier not published | — | 27 Apr 2026 | CancelledThe Buyer has taken the decision to withdraw the current procurement and will not proceed to contract award for Lots 1, 2 and 3 under this process. It has been identified that the pricing elements and pricing methodology set out in the tender documentation were not sufficiently clear or robust to enable bidders to submit fully comparable and transparent pricing information. This resulted in anomalies and inconsistencies across submissions, which in turn prevented a clear, objective, and auditable evaluation of price. In addition, the Authority has identified that several key elements of the original specification were insufficiently defined, including aspects relating to product comparability and quality assessment. For Lot 3, even following clarification, the majority of bids were unable to meet mandatory quality requirements. Taken together, these factors mean that the current procurement documentation no longer supports a fair, transparent, and competitive award. The Authority therefore considers it necessary and appropriate to withdraw the current procurement and review the pricing structure, evaluation methodology, and specification before determining next steps. The Authority thanks all bidders for their interest and engagement to date |
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender