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Published 29 Feb 2024, 09:30 GMT

Official UK procurement notice

Creative Placemaking Flexible Framework

Official notice

Authority: Dumfries and Galloway Council (Local council)

Framework agreement4 lotsServicesOpen procedureSME suitable
Sectors: Administration, defence and social security services (75)Community & Cultural Services (98) Delivery: Scotland (UKM92)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 22 May 2024awarded 2 Sept 2024
Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

Creative placemaking is defined as support to community-led engagement which incorporates creative activity to facilitate positive change for people and the places they live.

Dumfries and Galloway Council are looking to establish a framework for creative placemaking providers to enable a compliant route to appointing services to support communities to engage local people over a range of topics.

  • Recurrence: Flexible framework under Light Touch Regime. This framework can reopen throughout duration.

CPV: Other community, social and personal services · Provision of services to the community

How this framework works

From the published notice
Bids received
18 bids on the busiest of 4 lots · 18 suppliers appointed

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1Creative Placemaking - Annandale & EskdaleAwardedRenewal

The framework will cover the following (not exclusive to):

  • Work at the instruction of Local Place Teams, the Place Planning Partnership and wider Communities and Economy & Development services regarding when and where interventions are required.
  • As requested, provide hands- on support to communities expressing an interest in developing plans, programmes, and projects, specifically support to creatively engage with their local community, in particular those that are marginalised and/ or harder- to- reach.
  • As requested, build communities’ capacity to use a range of creative engagement techniques, including those suitable for children and young people.
  • As requested, informing the development of strategy, e.g., a place plan, a masterplan, inputting to the preparation of feasibility studies, options appraisals, project and business cases.
  • Collect evaluative outcome evidence and case studies regarding the success of creative placemaking interventions with communities.
  • Report evaluative evidence to the Council and partners as appropriate.
  • Assist partners to understand the value of and consider creative placemaking when communities are finding engagement challenging.
Delivery: Scotland · Lot 1 will cover Annandale & Eskdale
Extensions: Two 12 month extension periods at discretion of Dumfries and Galloway Council.Variant bids: not allowed
98000000 Other community, social and personal services
Lot #2Creative Placemaking - NithsdaleAwardedRenewal

The framework will cover the following (not exclusive to):

  • Work at the instruction of Local Place Teams, the Place Planning Partnership and wider Communities and Economy & Development services regarding when and where interventions are required.
  • As requested, provide hands- on support to communities expressing an interest in developing plans, programmes, and projects, specifically support to creatively engage with their local community, in particular those that are marginalised and/ or harder- to- reach.
  • As requested, build communities’ capacity to use a range of creative engagement techniques, including those suitable for children and young people.
  • As requested, informing the development of strategy, e.g., a place plan, a masterplan, inputting to the preparation of feasibility studies, options appraisals, project and business cases.
  • Collect evaluative outcome evidence and case studies regarding the success of creative placemaking interventions with communities.
  • Report evaluative evidence to the Council and partners as appropriate.
  • Assist partners to understand the value of and consider creative placemaking when communities are finding engagement challenging.
Delivery: Scotland · Nithsdale
Extensions: Two 12 month extension periods at discretion of Dumfries and Galloway Council.Variant bids: not allowed
98000000 Other community, social and personal services
Lot #3Creative Placemaking - StewartryAwardedRenewal

The framework will cover the following (not exclusive to):

  • Work at the instruction of Local Place Teams, the Place Planning Partnership and wider Communities and Economy & Development services regarding when and where interventions are required.
  • As requested, provide hands- on support to communities expressing an interest in developing plans, programmes, and projects, specifically support to creatively engage with their local community, in particular those that are marginalised and/ or harder- to- reach.
  • As requested, build communities’ capacity to use a range of creative engagement techniques, including those suitable for children and young people.
  • As requested, informing the development of strategy, e.g., a place plan, a masterplan, inputting to the preparation of feasibility studies, options appraisals, project and business cases.
  • Collect evaluative outcome evidence and case studies regarding the success of creative placemaking interventions with communities.
  • Report evaluative evidence to the Council and partners as appropriate.
  • Assist partners to understand the value of and consider creative placemaking when communities are finding engagement challenging.
Delivery: Scotland · Stewartry
Extensions: Two 12 month extension periods at discretion of Dumfries and Galloway Council.Variant bids: not allowed
98000000 Other community, social and personal services
Lot #4Creative Placemaking - WigtownshireAwardedRenewal

The framework will cover the following (not exclusive to):

  • Work at the instruction of Local Place Teams, the Place Planning Partnership and wider Communities and Economy & Development services regarding when and where interventions are required.
  • As requested, provide hands- on support to communities expressing an interest in developing plans, programmes, and projects, specifically support to creatively engage with their local community, in particular those that are marginalised and/ or harder- to- reach.
  • As requested, build communities’ capacity to use a range of creative engagement techniques, including those suitable for children and young people.
  • As requested, informing the development of strategy, e.g., a place plan, a masterplan, inputting to the preparation of feasibility studies, options appraisals, project and business cases.
  • Collect evaluative outcome evidence and case studies regarding the success of creative placemaking interventions with communities.
  • Report evaluative evidence to the Council and partners as appropriate.
  • Assist partners to understand the value of and consider creative placemaking when communities are finding engagement challenging.
Delivery: Scotland · Wigtownshire
Extensions: Two 12 month extension periods at discretion of Dumfries and Galloway Council.Variant bids: not allowed
98000000 Other community, social and personal services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Creative Placemaking Flexible Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Flexible framework under Light Touch Regime. This framework can reopen throughout duration.
First published
29 Feb 2024, 09:30 GMT
Last source update
30 Sept 2024, 14:12 BST
Award evaluation window
22 May 2024 – …
Authority reference
DGCSC-0015
FTS notice number
2024/S 000-031198
Classification (CPV)
Other community, social and personal servicesProvision of services to the community
Delivery area
Scotland (UKM92)
Official registry OCID
ocds-h6vhtk-044428 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:777581)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
22 May 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
22 May 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public… ↗

Timeline

11 Mar 2024 → 30 Sept 2024 · 5 dates
  1. Next notice expected
    11 Mar 2024
  2. Admission / appointment period endsperiod end, not a bid countdown
    22 May 2024, 12:00 BST
  3. Bids opened
    22 May 2024, 12:00 BST
  4. Bids must remain valid until
    19 Sept 2024, 23:59 BST
  5. Notice published
    30 Sept 2024, 14:12 BST

Notice history

6 events · 5 releases on Find a Tender · since 19 Apr 2024
  1. Status changed to active
    19 Apr 2024, 15:34 BST
  2. Procurement method changed
    19 Apr 2024, 15:34 BST
  3. Deadline published: 22 May 2024, 12:00 BST
    19 Apr 2024, 15:34 BST
  4. Status changed to cancelled
    22 Apr 2024, 13:07 BST
  5. Status changed to active
    22 Apr 2024, 13:08 BST
  6. Status changed to complete
    30 Sept 2024, 14:12 BST
Routine re-releases (5)
  • 2024-04: 1 release · 19 Apr 2024
  • 2024-02: 1 release · 29 Feb 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 18admitted to the panel · see the list ↓
Bids received 1815 from SMEs · busiest of 4 lots
Contracts signed 4latest 2 Sept 2024

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Creative Placemaking - Nithsdale

    Signed
    2 Sept 2024
    Value
    ceiling above
    Status
    active

  • Creative Placemaking - Stewartry

    Signed
    2 Sept 2024
    Value
    ceiling above
    Status
    active

  • Creative Placemaking - Wigtownshire

    Signed
    2 Sept 2024
    Value
    ceiling above
    Status
    active

  • Creative Placemaking - Annandale & Eskdale

    Signed
    2 Aug 2024
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Creative Placemaking - Annandale & Eskdale18bids · 18 electronic · 18 from abroad15——
2 · Creative Placemaking - Nithsdale18bids · 18 electronic · 18 from abroad15——
3 · Creative Placemaking - Stewartry18bids · 18 electronic · 18 from abroad15——
4 · Creative Placemaking - Wigtownshire18bids · 18 electronic · 18 from abroad15——

Contracting authority & participating public bodies

Dumfries and Galloway Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Procurement Team, Carruthers House, Dumfries, Scotland, DG1 2HPContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Dumfries Sheriff CourtReview body Dumfries

Framework contractors & participating bidders

18 commercial parties on the notice
Show 8 more suppliers
  • Sustrans LtdFramework contractor 2 Cathedral Square, College Green, Bristol, Scotland, BS1 5DD
  • The Paul Hogarth Company LtdFramework contractor 5 Bankhead Steading, South Queensferry, Edinburgh, Scotland, EH30 9SD
  • The Stove Network LtdFramework contractor 100 High Street, Dumfries, Dumfriesshire, UK, DG1 2BJ
  • The UrbanistsFramework contractor The Creative Quarter 8A, Morgan Arcade, Cardiff, UK, CF10 1AF
  • Urban ForesightFramework contractor 30 City Quay, Camperdown Street, Dundee, Scotland, DD1 3JA
  • WSP UK LimitedFramework contractor 62-64 Hills Road, Cambridge, UK, CB2 1LA
  • greenspace scotlandFramework contractor Jubilee House, Forthside Way, Stirling, Scotland, FK8 1QZ
  • icecream architecture ice creamFramework contractor 220 Southblock, 64 Osborne Street, Glasgow, UK, G15QH

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria