Official UK procurement notice
Crown Duty Management System - Support and Maintenance
Authority: Cheshire Constabulary on behalf of the Police and Crime Commissioner for Cheshire (Police & fire)
What is being bought
Published requirement descriptionThis is a Contract Award Notice
Crown DMS is a core system that forms part of the Business Services function. The system is used to record staff attendance and is critical for the Resource Management department to manage planning and deployment of resources.
The Crown DMS can only be supported and maintained by Crown as it is their system. The support and maintenance contract is for a period of 3 years (01/02/25 to 31/01/28) plus option to extend for 2+2 years (total 7years). A F15: Voluntary ex ante transparency notice, 024/S 000-040715 was published on 18 December 2024 observing a standstill period.
CPV: Software support services
The lotProcurement structure
single lot · no lot value publishedLot #1This is a contract award noticeAwarded
This is a contract award notice.
Crown DMS is a core system that forms part of the Business Services function. The system is used to record staff attendance and is critical for the Resource Management department to manage planning and deployment of resources.
The Crown DMS can only be supported and maintained by Crown as it is their system. The support and maintenance contract is for a period of 3 years (01/02/25 to 31/01/28) plus option to extend for 2+2 years (total 7years). A F15: Voluntary ex ante transparency notice, 024/S 000-040715 was published on 18 December 2024 observing a standstill period. Additional information: The value shown is for an initial 3 year period plus optional extension periods of 2 x 2 years.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 18 Dec 2024, 10:16 GMT
- Last source update
- 31 Jan 2025, 16:16 GMT
- Authority reference
CPA/SPU/2479P- FTS notice number
2025/S 000-003362- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04c8feFind a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
Crown is the developer and proprietor of the Licences and Support and a contract for support and maintenance can only be supplied by them.
The system was originally procured as part of a larger contract, which was subject to an above threshold tender process. Due to changes required in hosting location as part of the move to an on-premise solution, support and maintenance is being sourced directly.
Although there are other systems available that provide time recording capabilities, Crown DMS provides us with the capability for our complex operational planning and deployment of resources and builds on the heavy investment already made in the configuration of the Crown DMS so it meets our needs. If we were to move to a new system, it would require significant funding and re-investment to meet these requirements and capabilities, as well as a long period of implementation and dual running of Crown DMS and an alternative DMS.
A F15: Voluntary ex ante transparency notice, 024/S 000-040715 was published on 18 December 2024 observing a standstill period.
Publisher note: Crown is the developer and proprietor of the Licences and Support and a contract for support and maintenance can only be supplied by them. The system was originally procured as part of a larger contract, which was subject to an above threshold tender process. Due to changes required in hosting location as part of the move to an on-premise solution, support and maintenance is being sourced directly. Although there are other systems available that provide time recording capabilities, Crown DMS provides us with the capability for our complex operational planning and deployment of resources and builds on the heavy investment already made in the configuration of the Crown DMS so it meets our needs. If we were to move to a new system, it would require significant funding and re-investment to meet these requirements and capabilities, as well as a long period of implementation and dual running of Crown DMS and an alternative DMS. A F15: Voluntary ex ante transparency notice, 024/S 000-040715 was published on 18 December 2024 observing a standstill period.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Crown Computing Limited | £441,311 †same award published again · counted once | — | Awarded |
| Crown Computing LimitedAGREEMENT FOR THE SUPPLY, LICENCE SUPPORT AND MAINTENANCE OF DMS SOFTWARE | £441,311 † | — | Awarded |
Contracts
Crown Duty Management System - Support and Maintenance · Crown Computing Limited
- Signed
- 30 Jan 2025
- Value
- £441,311
- Status
- active
AGREEMENT FOR THE SUPPLY, LICENCE SUPPORT AND MAINTENANCE OF DMS SOFTWARE · Crown Computing Limited
- Signed
- 16 Dec 2024
- Value
- £441,311
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- Crown Computing LimitedAwarded supplier
- Crown Computing LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.