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Published 8 Jul 2025, 08:26 BST

Official UK procurement notice

Crystal Palace Subway Cultural Venue - Multi-Disciplinary Team Brief - RIBA STAGES 2-7

Official notice

Authority: London Borough of Bromley (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Architecture & Engineering (71) Delivery: London (UKI61)
Published estimate£450,000≈ £150k / year · £540,000 inc. VAT8.2% below published estimate
Submissions closed 4 Aug 2025awarded 20 Aug 2025
Award (standstill) to Thomas Ford & Partners Limited
Contract term 3 yrsends 31 Aug 2028 · starts 28 Aug 2025

What is being bought

Published requirement description

The London Borough of Bromley is seeking to procure a conservation architect-led Multi-Disciplinary Team (MDT) for RIBA Stage 2 to 7 designs for the next phase of works at the Grade II listed Crystal Palace Subway to deliver the consented cultural venue extension and to provide level access to the Subway via a new lift core.

It is anticipated that the Contract will commence on 1st September 2025 and be for an initial period of three (3) years.

CPV: Construction consultancy services

The lotProcurement structure

single lot · value published
Lot #1Awarded 3 yrsSMEPublished value£450,000
Contract period: 28 Aug 2025 – 31 Aug 2028 (3 yrs)Value: £450,000 exc. VAT · £540,000 inc. VAT
Delivery: LondonEligibility: SME eligible
71530000 Construction consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 1 Skills And Experience 20% 2 Staffing 25% 3 Project Approach / Methodology 20% 4 Environmental Impact 20% 5 Grant/Community Projects 10% 6 Social Value 5%
  • Price: Based on the Pricing Schedule
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
8 Jul 2025, 08:26 BST
Last source update
20 Aug 2025, 17:36 BST
Award evaluation window
Submission end – 18 Aug 2025
Authority reference
DN781435
FTS notice number
2025/S 000-038054
Latest notice
Contract award notice (UK6)
Classification (CPV)
Construction consultancy services
Delivery area
London (UKI61)
Official registry OCID
ocds-h6vhtk-055abe Find a Tender

How it was run

Official notice
Submission deadline
4 Aug 2025, 12:00 BST
Clarification deadline
28 Jul 2025, 12:00 BST
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Must be submitted through www.londontenders.org ↗

Timeline

8 Jul 2025 → 1 Sept 2025 · 8 dates
  1. Tender notice published
    8 Jul 2025, 08:26 BST
  2. Clarification questions by
    28 Jul 2025, 12:00 BST
  3. Submission deadline
    4 Aug 2025, 12:00 BST
  4. Award decision expected by
    18 Aug 2025, 23:59 BST
  5. Assessment summaries sent
    20 Aug 2025, 00:00 BST
  6. Latest notice published
    20 Aug 2025, 17:36 BST
  7. Contract starts
    28 Aug 2025, 00:00 BST
  8. Standstill ends
    1 Sept 2025, 23:59 BST

Notice history

4 events · 2 releases on Find a Tender · since 8 Jul 2025
  1. Tender notice published
    8 Jul 2025, 08:26 BST
    UK4
  2. Contract award notice published
    20 Aug 2025, 17:36 BST
    UK6
  3. Status changed to complete
    20 Aug 2025, 17:36 BST
  4. Contract signature expected
    2 Sept 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £413,3281 award exc. VAT
Bids received 11 from SMEs
Awarded toValueDateStatus
Thomas Ford & Partners LimitedSME2 Sept 2025 – 30 Sept 2028£413,32820 Aug 2025standstill to 1 Sept 2025Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 3 at stage one10—

Contracting authority & participating public bodies

London Borough of Bromley

Contracting authorityPublic authority - sub-central government GB-PPON: PBBG-1282-YCXD Bromley Civic Centre, Churchill Court, 2 Westmoreland Road, Bromley, London, BR1 1AdContact email

Bidders & participating suppliers

1 commercial party on the notice
  • THOMAS FORD & PARTNERS LIMITEDAwarded supplierGB-COH: 10558490GB-PPON: PRRC-3231-PDPM 177 Kirkdale, London, London, SE26 4QHContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specifications

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender